A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, SEPTEMBER 9, 2014 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
ABSENT
MICHAEL DEYOE, COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
MIKE ARMSTRONG, HISTORIAN
PHIL GIBSON, PLANNING BOARD
RON SMITH, YOUTH COMMISSION
RUSSELL WADE, YOUTH COMMISSION
JENNIFER NIMS, YOUTH COMMISSION
AMBER LINDGREN, YOUTH COMMISSION
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR ADAM DEVINO AND MIKE CASE BOTH WHO PASSED AWAY RECENTLY.
PAYMENT OF BILLS
RESOLUTION NO. 14162
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #9 OF 2014 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #421 – 433 $ 10,274.48
YOUTH VOUCHER #434- 439 $ 1,685.19
GENERAL VOUCHER #440 – 456 $ 2,804.04
SUPERVISOR REPORT
RESOLUTION NO. 14163
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE SUPERVISOR REPORT FOR SEPTEMBER 2014 BE ACCEPTED WITH THE FOLLOWING BUDGET AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 1,950.00
A1650.5 CENTRAL COMMUNICATIONS – INTERNET + 250.00
A3510.4 ANIMAL CONTROL, CONTR EXP + 500.00
A8810.1 CEMETERIES – WAGES + 1,200.00
D2665 HIGHWAY – SALE OF EQUIPMENT – 3,085.00
D3501 CONSOLIDATED HIGHWAY AID – 14,069.43
D5110.4 HIGHWAY – ROAD REPAIRS – 1,032.24
D5112.2 HIGHWAYS – (CHIPS) PERM IMPRV + 18,186.67
TOWN CLERK REPORT
RESOLUTION NO. 14164
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.
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MINUTE REVIEW
RESOLUTION NO. 14165
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE TOWN BOARD MINUTES FOR AUGUST 12, 2014 BE ACCEPTED.
RESOLUTION NO. 14166
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR JULY 22, 2014 BE ACCEPTED.
RESOLUTION NO. 14167
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR JULY 7, 2014 BE ACCEPTED.
PUBLIC COMMENT
CANDACE COMBS READ A LENGTHY PREPARED STATEMENT IN REGARD TO ECONOMIC DEVELOPMENT. SHE DISTRIBUTED A COMPILATION OF ITEMS THAT THE COMMITTEE IDENTIFIED AS STRENGTHS, WEAKNESSES, OPPORTUNITIES AND THREATS AT THEIR AUGUST 18, 2014 MEETING. SHE SAID THE FACT THAT A PREVIOUS ECO DEV COMMITTEE EXISTED AND THAT THIS CURRENT COMMITTEE WAS NOW BEING DISSOLVED AFTER JUST 6 MONTHS CONCERNS HER AND SHE FEELS THAT THE TOWN OFFICIALS NEED TO BECOME UNITED BEHIND A COMMON PHILOSOPHY OR ELSE THERE WILL BE NO DEVELOPMENT IN THE TOWN.
COUNTY ROUTE 23 & 23A HARTFORD LOOP MAINTENANCE UPDATE
SUPERVISOR HAFF DISCUSSED THE COUNTY ROUTE 23 (MAIN STREET) AND 23A (EAST STREET) PROPOSED COUNTY MAINTENANCE SWAP OF THESE ROADS FOR THE TOWN MAINTAINED SHINE HILL ROAD. HE SAID THAT HE ASKED ATTORNEY FOR THE TOWN, JEFF MEYER TO GET INVOLVED. MR. MEYER ADVISED THAT AS PER HIGHWAY LAW A COUNTY CAN GIVE A ROAD TO THE TOWN AND THE TOWN CANNOT SAY NO. LIKEWISE THE STATE CAN GIVE A ROAD TO THE COUNTY AND THE COUNTY CANNOT REFUSE IT. IN THIS CASE, THE TOWN IS REQUESTING THIS ACTION SO IT IS VERY EASY FOR THE COUNTY TO GIVE THE ROAD TO THE TOWN – THEY JUST NEED TO RENAME, RENUMBER ETC. AND CHANGE THE ROAD MAP. HE SAID THAT HE IMAGINED THAT THE COUNTY BOARD OF SUPERVISORS WOULD DO A RESOLUTION TO AUTHORIZE THE COUNTY HIGHWAY SUPERINTENDENT TO PROCEED WITH THIS. HE SAID THAT THE TOWN BOARD SHOULD ALSO DO A RESOLUTION TO ACKNOWLEDGE THE CHANGE ALSO.
HE DISCUSSED THAT COUNTY ROUTE 23 NEEDS MAINTENANCE AND PAVING. HE SAID THAT THE TOWN WOULD NEED TO ENTER INTO A CONTRACT WITH THE COUNTY THAT SAYS THE TOWN TAKES OVER OWNERSHIP BUT IN 2015 THE COUNTY WILL COME BACK AND DO THE PREP CULVERT WORK AND PAVING. THE ROAD MATERIAL NEEDS TO BE RECLAIMED BY GRINDING IT UP, FIXING THE BASE AND THEN PAVED. HE SAID THIS WILL ALL NEED TO BE WRITTEN LEGALLY BECAUSE THE COUNTY DOES NOT PAVE A TOWN ROAD. SUPERVISOR HAFF SAID THAT THERE IS A COUNTY MEETING ON THURSDAY THAT HE HAS ASKED HIGHWAY SUPERINTENDENT GREG BROWN TO ATTEND TO HELP WORK OUT THE DETAILS.
THERE WAS DISCUSSION REGARDING ADDRESSES ON THESE ROADS ONCE THEY ARE RENAMED. SUPERVISOR HAFF SAID THAT THE POSTAL SERVICE STILL KNOWS THE NAMES AND HOMES SO A MINOR CHANGE TO NAMES OF ROADS SHOULD NOT AFFECT MAIL DELIVERY. THERE WAS ALSO DISCUSSION REGARDING THE POSTED WEIGHT LIMIT ON SHINE HILL. SUPERVISOR HAFF SAID THAT HE DOES NOT BELIEVE THE POSTING WAS DONE LEGALLY AND HE DID NOT KNOW HOW THE COUNTY WOULD HANDLE IT.
HUDSON VALLEY INTERNET TOWER
SUPERVISOR HAFF SAID THAT HUDSON VALLEY WIRELESS PRESENTED THEIR SITE PLAN REVIEW PACKET AT THE LAST PLANNING BOARD MEETING. THERE WILL BE A PUBLIC HEARING HELD FOR THIS PROJECT ON SEPTEMBER 23, 2014. THE TOWER IS GOING ON DR. TOM COPPENS PROPERTY ON SHINE HILL ROAD. SUPERVISOR HAFF SAID “IN THE INTEREST OF FULL DISCLOSURE THAT HUDSON VALLEY WANTS ME TO GRANT THEM AN EASEMENT UP MY DRIVEWAY AND ORCHARD BORDER SO THEY CAN ACCESS THE COPPENS SITE FOR CONSTRUCTION, MAINTENANCE, ETC. I SAID THAT I AM A CUSTOMER OF HUDSON VALLEY AND I EXPECTED SOME SORT OF COMPENSATION FOR THE EASEMENT EVEN IF IT WAS JUST A DISCOUNT IN MY SUBSCRIPTION FEE. IN MY OPINION THERE IS NO CONFLICT OF INTEREST BECAUSE THE TOWN IS NOT CONTRIBUTING ANY
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MONEY TOWARDS THE PROJECT AND I DO NOT SIT ON NOR VOTE ON THE PLANNING BOARD.” HUDSON VALLEY IS HOPING IF EVERYTHING GOES WELL WITH THE TOWN AND COUNTY PLANNING BOARDS TO HAVE CONSTRUCTION COMPLETED BY THE END OF OCTOBER.
RUMMAGE SALE
SUPERVISOR HAFF ANNOUNCED THAT THE HARTFORD YOKED PARISH WILL BE HOLDING A RUMMAGE SALE ON SEPTEMBER 11 -13, 2014 AT THE CONGREGATIONAL CHURCH IN SOUTH HARTFORD.
COUNTY INFORMATION
SUPERVISOR HAFF SAID THAT THE COUNTY IS STARTING TO HOLD BUDGET MEETINGS AND THEY ARE ALLOWED TO GO UP TO A 3% INCREASE WITHOUT GOING OVER THE 2% TAX CAP.
HEALTH INSURANCE COVERAGE
SUPERVISOR HAFF SAID THAT HEALTH CARE BROKER, MATT SCHUETTE FROM JAEGER AND FLYNN, CAME AND DISCUSSED PROPOSED HEALTH INSURANCE COVERAGE. FOR THE 6 FULL TIME EMPLOYEES THE CURRENT PLAN IS NO LONGER AVAILABLE AT RENEWAL DUE TO OBAMA CARE.
RESOLUTION NO. 14168
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO APPROVE FOR THE QUALIFYING FULL TIME EMPLOYEES THE CDPHP HDEPO SILVER PLAN OPTION 1 WITH THE TOWN CONTRIBUTING THE ENTIRE HEALTH SAVINGS ACCOUNT DEDUCTIBLE OF $1,500 PER SINGLE, AND $3,000 PER FAMILY AND THE TOWN PAYING 75% OF THE PREMIUM WITH THE EMPLOYEE PAYING THE REMAINING 25% OF PREMIUM. AND
FURTHER RESOLVED THAT THE GROUP DENTAL 2-49 PPO COMPREHENSIVE PLAN BE RENEWED AND THE TOWN PAY THE HEALTH SAVINGS ACCOUNT DEDUCTIBLE OF $50 PER SINGLE/$150 PER FAMILY AND THE BLUE VIEW VISION PLAN A5 ORS4 BE RENEWED. BOTH THESE PREMIUMS THE TOWN PAYING 75% OF THE PREMIUM WITH THE EMPLOYEE PAYING THE REMAINING 25% OF PREMIUM.
RESOLUTION NO. 14169
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO APPROVE CDPHP EPO 25 PLATINUM OPTION 1 WITH THE TOWN PAYING 30% AND MRS. WILSON PAYING THE REMAINING 70% OF PREMIUM.
BUDGET WORKSHOP
SUPERVISOR HAFF PROVIDED THE TOWN BOARD WITH A TENTATIVE BUDGET ASKING THEM TO REVIEW THE INFORMATION FOR THE BUDGET WORKSHOP.
RESOLUTION NO. 14170
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO SET BUDGET WORKSHOP FOR TUESDAY, SEPTEMBER 30, 2014 AT 7:00 P.M.
TIME WARNER CABLE FRANCHISE AMENDMENT
SUPERVISOR HAFF SAID THAT THE TOWN BOARD REQUESTED TIME WARNER FRANCHISE AMENDMENTS HAD BEEN APPROVED BY THE PUBLIC SERVICE COMMISSION.
JAKWAY CEMETERY
SUPERVISOR HAFF SAID THAT BOTH GREG AND HE HAVE BEEN IN CORRESPONDENCE WITH A SHARON LAPRARIE. HER FAMILY HAS A PLOT IN THE JAKWAY CEMETERY AND SHE WAS UPSET WITH THE CONDITION OF THE CEMETERY. SHE SAID THAT THE TOWN NEVER MOWS IT – WHICH IS NOT TRUE. HE SAID SHE MUST HAVE ANOTHER OPINION OF HOW A CEMETERY SHOULD BE MAINTAINED. THIS IS AN OLD, ABANDONED CEMETERY. GREG SAID THAT MS. LAPRARIE THOUGHT THAT A PIECE OF FARM MACHINERY HAD KNOCKED OVER HER FAMILY STONE. HE SAID THE BASE ON THE STONE IS NOT ADEQUATE FOR THE WEIGHT AND SIZE OF THE STONE. THE CLAY HAS MOVED AND IT HAS TIPPED CAUSING THE PINS THAT HOLD IT TO SNAP OFF. GREG SAID THAT HE EXPLAINED THAT IT WASN’T INSTALLED PROPERLY. SHE HAS OFFERED TO SEND A CHECK FOR $200 FOR THE REPAIR OF IT. SUPERVISOR HAFF SAID THAT ACCORDING TO CEMETERY LAW THE TOWN MAINTAINS OLD, CLOSED CEMETERIES. THE TOWN DOES NOT MAINTAIN PRIVATE CEMETERIES. THE TOWN IS
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ONLY REQUIRED TO MOW IT 2 TIMES PER YEAR AND KEEP THE BRUSH OUT. THE TOWN DOES A LOT MORE. THE TOWN DOES NOT MAINTAIN EACH INDIVIDUAL FAMILY PLOT AND CANNOT FIX EVERY BROKEN STONE, BUT IF SHE IS WILLING TO PROVIDE $200 FOR THE EXPENSE OF REPAIRS GREG WILL FIND A LABORER AND OUT OF CIVIC GOODWILL THEY WILL REPAIR THE STONE. GREG SAID THAT HE TALKED WITH GLEN CHURCHILL WHO IS WILLING TO HELP THE HIGHWAY DEPARTMENT REPAIR IT. SUPERVISOR HAFF SAID THAT THE TOWN BOARD IS THE CEMETERY COMMITTEE SINCE THEY APPROVE ANY MONEY EXPENDED FOR REPAIRS.
RESOLUTION NO. 14171
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO APPROVE $200 JAKWAY CEMETERY REPAIRS AS DISCUSSED.
BOARD OF ASSESSMENT REVIEW APPOINTMENT
SUPERVISOR HAFF SAID THAT RAY CHAPIN’S BOARD OF ASSESSMENT REVIEW SEAT WAS EXPIRING EFFECTIVE 9/30/14. THE POSITION WAS POSTED AND RAY WAS THE ONLY PERSON TO APPLY FOR THE POSITION.
RESOLUTION NO. 14172
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT RAY CHAPIN AS A MEMBER OF BOARD OF ASSESSMENT REVIEW EFFECTIVE 10/01/14 THROUGH 9/30/19.
MEGA ELECTRICAL PROVIDER
SUPERVISOR HAFF SAID THAT MUNICIPAL ELECTRIC & GAS ALLIANCE (MEGA) PROVIDES WASHINGTON COUNTY GOVERNMENT WITH THEIR ELECTRICITY AND HE IS INVESTIGATING IF THIS COMPANY CAN SAVE THE TOWN SOME MONEY. MEGA WILL BE GIVING HIM A PROPOSAL BASED ON OUR CURRENT ACCOUNTS.
DISSOLVE HARTFORD ECONOMIC DEVELOPMENT COMMITTEE
SUPERVISOR HAFF SAID THAT NOT TOO LONG AGO THE BOARD CREATED THE HARTFORD ECONOMIC DEVELOPMENT COMMITTEE AND APPOINTED COUNCILMAN DILLON AS CHAIRMAN. SUPERVISOR HAFF SAID THAT BOB HAS HAD A FEW MEETINGS AND HAS FOUND THAT A COMMITTEE FORMAT IS DIFFICULT. MEMBERS HAVE TO BE APPOINTED BY THE TOWN, THERE HAS TO BE QUORUM AND PARLIAMENTARY PROCEDURES NEED TO BE FOLLOWED. ATTORNEY FOR THE TOWN, JEFF MEYER SUGGESTS THAT THE BOARD FORMALLY DISSOLVE THE COMMITTEE AND THEN CREATE A “FOCUS GROUP.” FOCUS GROUPS DO NOT NEED ANY OF THE FORMAL THINGS OTHER THAN OVERSIGHT BE THE TOWN BOARD. PERIODIC REPORTS TO THE TOWN BOARD CAN BE THIS OVERSIGHT.
RESOLUTION NO. 14173
ON MOTION OF COUNCILMAN DILLON, 2ND BY SUPERVISOR HAFF, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO DISSOLVE THE ECONOMIC DEVELOPMENT COMMITTEE.
RESOLUTION NO. 14174
ON MOTION OF COUNCILMAN DILLON, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO FORM ECONOMIC DEVELOPMENT FOCUS GROUP.
YOUTH COMMISSION REPORT
RON SMITH SAID THAT SOCCER SEASON WILL BE IN FULL SWING IN A FEW WEEKS. HE SAID THE COACHES ARE FORMING TEAMS AND HAVE BEEN IN MEETINGS TO BE PLAYING ABOUT 12 GAMES AGAINST SOME OTHER SCHOOLS THIS YEAR. HE DISCUSSED HARTFORD HAS A LOT OF PARTICIPATION IN THE PROGRAM. SUPERVISOR HAFF DISCUSSED A NYS OFFICE OF CHILDREN AND FAMILY SERVICES PROGRAM ANNUAL ASSESSMENT FORM THAT RON COMPLETED AND SUBMITTED TO THE WASHINGTON COUNTY YOUTH BUREAU. SUPERVISOR HAFF SAID THAT HE NEEDS ANY NEW COACH AND YOUTH COMMISSION MEMBER BACKGROUND CHECK FORMS AS SOON AS POSSIBLE. SUPERVISOR HAFF SAID THAT HE MAY KEEP RESUBMITTING NAMES RANDOMLY FOR PERIODIC RECHECKS.
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RESOLUTION NO. 14175
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.
HIGHWAY SUPERINTENDENT REPORT
HIGHWAY SUPERINTENDENT GREG BROWN SAID THAT SINCE HE STILL HAS MONEY AVAILABLE IN THE EQUIPMENT FUND, HE WOULD LIKE TO ASK THE BOARD FOR APPROVAL TO OBTAIN BIDS TO PURCHASE A V-PLOW FOR THE NEW TRUCK. SUPERVISOR HAFF SAID THAT GREG STILL HAS $4,254 IN THE EQUIPMENT FUND ACCOUNT. AT THE TIME WHEN GREG PURCHASED THE TRUCK THE BOARD SAID THEY WOULD NOT PURCHASE THE V-PLOW IN 2014 BUT WAIT UNTIL 2015. IF THE TOWN WAITS FOR THE NEW BUDGET PUTS IT OUT FOR BID, WAITS FOR IT TO BE ORDERED AND THEN INSTALLED IT WILL PROBABLY BE MARCH AND SNOW SEASON WOULD BE OVER AND IT WOULD SIT FOR ANOTHER 9 MONTHS. SUPERVISOR HAFF CONTINUED THAT GREG HAS A QUOTE FROM WOODWARD EQUIPMENT FROM HARTFORD IN THE AMOUNT OF $4370.00 WHICH INCLUDES INSTALLATION. THE EQUIPMENT FUND HAS ALL OF THE MONEY EXCEPT FOR ABOUT $120 SO IT COULD BE PURCHASED NOW AND USED FOR THE UPCOMING WINTER. GREG WILL BE RECONFIGURING HIS PLOW BEATS BECAUSE OF THE SHINE HILL & MAIN STREET SWAP, SO IF THE NEW TRUCK HAS THE V-PLOW IT COULD BE USED AS WELL. SUPERVISOR HAFF SAID THAT BECAUSE THE COST IS OVER $2500 BECAUSE OF OUR PROCUREMENT POLICY GREG WILL NEED TO OBTAIN 3 QUOTES FOR THE PLOW.
RESOLUTION NO. 14176
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO ALLOW HIGHWAY SUPERINTENDENT TO OBTAIN 3 QUOTES FOR AN INSTALLED V-PLOW FOR THE NEW 2015 FORD F550. AND
FURTHER RESOLVED TO APPROVE THE MOST REASONABLE QUOTE AS SOON AS POSSIBLE. THIS PURCHASE WOULD USE THE MONEY AVAILABLE IN THE 2014 EQUIPMENT FUND RATHER THEN WAIT TO PURCHASE IN 2015.
SUPERVISOR HAFF SAID THAT LAST MONTH RUSSELL WADE ASKED WHAT COULD BE DONE ABOUT THE HEAVY EQUIPMENT AND MANURE TRUCKS TRAVELING OVER NORTH ROAD AND SHINE HILL ROAD. GREG SAID THAT THE WEIGHT LIMITS HAVE NEVER BEEN LEGALLY POSTED – THE SIGNS WERE PUT UP BUT THE TOWN DID NOT FOLLOW THE PROPER PROCEDURE IN DOING SO. AGRICULTURAL TRUCKS ARE ALLOWED TO TRAVEL ON THE ROADS BUT IF THEY ARE DROPPING ANYTHING ON THEM OR SPEEDING THAT IS ANOTHER STORY AND COULD BE ADDRESSED. GREG SAID HE CONTACTED THE STATE POLICE AND WASHINGTON COUNTY SHERRIFF’S OFFICE SO THAT THEY ARE AWARE OF THE SITUATION. SUPERVISOR HAFF FURTHER CLARIFIED THAT IN ORDER TO LEGALLY WEIGHT LIMIT POST A TOWN ROAD, A LOCAL LAW NEEDS TO BE PASSED. THE TOWN ONLY PASSED A RESOLUTION FOR THE SHINE HILL ROAD POSTING. SUPERVISOR HAFF EXPRESSED CONCERN FOR THE TOWN ASSETS BECAUSE GREG NEVER LOCKS UP THE ACCESS ROAD BEHIND THE TOWN BARN. SUPERVISOR HAFF ASKED IF THE KEYS ARE LEFT IN THE TOWN TRUCKS OVERNIGHT. GREG RESPONDED THEY HAVE BEEN LEFT IN THE TRUCKS. SUPERVISOR HAFF SAID THAT HE FEELS THAT THE ACCESS SHOULD BE LOCKED UP AND THE KEYS TAKEN OUT OF THE TRUCKS. GREG SAID THAT THERE HAS NEVER BEEN ANY PROBLEMS OTHER THAN THE PAST INCIDENT WITH A FORMER BOARD MEMBER. SUPERVISOR HAFF SAID THAT IF CULVERT OR MATERIALS ARE EVER STOLEN GREG WILL LOOK FOOLISH BECAUSE HE IS RESISTING LOCKING UP THE ASSETS OF THE TOWN. COUNCILWOMAN BEECHER AGREED THAT THERE IS A RISK BY LEAVING THE KEYS IN THE VEHICLES AND THE BACK ACCESS SHOULD BE LOCKED UP.
RESOLUTION NO. 14177
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE WENT WITH SANDRA FOLEY TO DO A REVALUATION INSPECTION OF A PROPERTY. HE WAS ASKED BY TOM PERSONS OF PERSONS REALTY TO DRAFT A LETTER ON TOWN LETTERHEAD EXPLAINING TO FEDERAL HOUSING ADMINISTRATION WHY IN A SMALL TOWN / VILLAGE SOMEONE CAN HAVE AN ACCEPTABLE SEPTIC & WELL LESS THEN 100’ APART. MARK SAID THAT HE HAS BEEN CONTINUING TO WORK ON THE ABANDONED HOME LIST – HE ADDED THE ROSCOE WADE HOUSE ON SHINE HILL ROAD, LARRY GIBSON’S HOUSE ON GIBSON ROAD AND THE DAVE ROBERTS BUILT CONTEMPORARY. THE GIBSON AND
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ROBERT’S HOUSES ARE BOTH IN FORECLOSURE. MARK SAID THAT THE COUNTY WOULD BE WILLING TO FILE AGAINST SOME OF THESE PROPERTIES BASED ON PUBLIC SAFETY ISSUES. MARK SAID THAT AT 28 HAYES WAY STEVE BOOSKA IS IN THE PROCESS OF PURCHASING THE PROPERTY FROM CHRISTY AND MICHAEL WILLIAMS. MR. BOOSKA IS A RECLAIMER. HE TAKES APART ITEMS BY REMOVING THE ELECTRONICS AND THEN SELLING TO COHEN’S. ALL OF THE REMAINING PARTS ARE LOCATED ON THE PROPERTY. MARK SAID THAT HE PROMISED THAT HE WOULD WORK ON CLEANING IT UP WITHIN 2 WEEKS. MARK SAID HE ADVISED MR. BOOSKA THAT THE COUNTY HAS ALSO BEEN NOTIFIED. MR. BOOSKA CLAIMS THAT A LOT OF THE MESS WAS LEFT THERE FROM THE PREVIOUS OWNER AND THAT THERE IS A LARGE DUMP UP IN THE BACK WOODS. MARK SAID THAT HE ALSO RECEIVED A REPORT THAT THERE HAS BEEN WIRE AND INSULATION BURNING ODORS. MARK TOLD THE ENCON OFFICER AND HE WILL RESPOND IMMEDIATELY IF MARK GETS ANY MORE REPORTS OF THIS TYPE OF ODOR.
MARK SAID THAT AT THE RECENT FORT ANN TOWN BOARD MEETING THEY WOULD LIKE MARK TO PURCHASE A NEW COMPUTER AND PHONE NOW. HE SAID THAT HE WOULD LIKE TO GET A NEW SMART TALK PHONE FOR $149.99 AND UNLIMITED TEXT, TALK AND DATA FOR $45 PER MONTH. HE WOULD LIKE THE TOWN OF HARTFORD TO REIMBURSE FOR HALF OF THE EXPENSE PER MONTH. SUPERVISOR HAFF SAID THAT WHAT THE TOWN CURRENTLY BILLS FORT ANN FOR IS THE COMPUTER, PHONE AND CAMERA. THE PHONE WILL HAVE A CAMERA. SO THE TOWN OF HARTFORD WOULD NEED TO PAY FOR HALF OF THE PHONE COST AND MONTHLY USAGE. THERE WAS DISCUSSION REGARDING THE PROCEDURE REQUIRED TO REMOVE A MOBILE HOME FROM TOWN.
RESOLUTION NO. 14178
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO PAY HALF OF A NEW $149.99 SMART TALK PHONE AND TO PAY HALF OF THE $45 MONTHLY EXPENSE AND TO GIVE THE CAMERA TO THE TOWN HISTORIAN.
RESOLUTION NO. 14179
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE HAS BEEN ON VACATION AND WORKING ON REORGANIZING HIS RECORDS.
RESOLUTION NO. 14180
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 14181
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
PUBLIC DISCUSSION
RUSSELL WADE UPDATED THE TOWN BOARD ON THE PROGRESS OF THE GIBSON PROJECT. HE SAID THAT IN DISCUSSION WITH THE COUNTY CODE ENFORCEMENT OFFICE THERE WAS NO REASON THE BUILDING PERMIT SHOULD NOT BE ISSUED.
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ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 8:28 P.M.
RESPECTFULLY SUBMITTED, __________________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON