Office: (518) 632-9151
Fax: (518) 632-9280
Cell Phone: (518) 796-8639
Hours: Tuesday 7:30am – 5:00pm
Wednesday thru Friday 7:30am – 3:00pm
**If end of tax collection periods fall on a weekend or a Monday, I will be in my office on that Monday to collect such taxes. If unsure, please call me.**
Town of Hartford Residents:
While Town Clerks are generally credited with issuing licenses, that is only a small part of this complex job. Law mandates many additional duties, but some clerks go beyond those mandates and serve as a major source of information to all.
My goal is to administer the Town Clerk’s office in a helpful, courteous and efficient manner. If you have any suggestions, comments or questions, please do not hesitate to contact me.
.SOME OF THE SERVICES OF THE TOWN CLERK’S OFFICE:
PUBLIC RELATIONS OFFICER- information center for the community.
INFORMATION OFFICER – Freedom of Information Law (F.O.I.L.) requests administered.
RECORDING SECRETARY – writes and maintains official record of activities of local government, including Town Board meeting minutes, responsible for posting and publishing Legal Notices of the Town. Minutes of the Town Board meetings may be obtained for a fee of $.25 per page or they may be viewed at any time during regular business hours.
RECORDS MANAGEMENT OFFICER – custodian of all Town records, active or inactive.
TAX COLLECTOR – End of December, January, February, March and beginning of April for Town and County taxes.
***Real Property Tax Law states that the failure to receive a tax bill shall not, in any way, affect the validity of the taxes or interest. Please contact the tax collector immediately if you do not receive your tax bill.
**NEW Inter-Municipal Agreement**
Appointed HARTFORD CENTRAL SCHOOL TAX COLLECTOR – September and October
REGISTRAR OF VITAL STATISTICS – records and issues marriage, birth and death certificates and burial permits.
FILING OFFICER – filed with the Town Clerk are various items; including but not limited to: town laws, ordinances, oaths of office, resignations, petitions, proof of publications, vouchers, annual budgets, assessment rolls and minutes from the Planning Board.
ELECTIONS COORDINATOR – election information, absentee ballots and coordinates elections of two Districts at one polling site, which is located at the Hartford Volunteer Fire Company.
LICENSING OFFICER – NYS Conservation Licenses, NYS Marriage Licenses (see “Getting Married in NYS Rules”), Dog Licenses are issued and maintained by the Town Clerk only.
PERMITTING OFFICER- Handicap Parking Permits
Applicants for Handicapped Parking Permits must obtain the Parking Permit in the Town that they reside. Parking Permits are issued to the person, NOT the vehicle. Only one Parking Permit per applicant. The application is available at the Town Municipal Center or visit the New York State Department of Motor Vehicles website atwww.nysdmv.com and complete form MV-664.1.
Applicants must complete the top portion. Part II, Medical Certification must be completed and signed by an appropriate physician prior to obtaining your permit. Bring the completed application to the Town Clerk’s office with a drivers license or a signed affidavit if you do not possess a drivers license.
COLLECTION – collects monies for the Enforcement Officer for Mobile Home Applications, Travel Trailer Applications and for the Planning Board for Site Plan Review, Subdivision Applications and Recreation Fees.
TOWN HALL – Schedules all meetings in Town Hall.
NOTARY PUBLIC – Offer this service to Hartford residents at no charge. Proper identification is required and you must appear and sign IN PERSON.
WEBMASTER – Maintains the official Town of Hartford website.
Denise Petteys was first elected Town Clerk in November 2002. Prior to this election, she was the appointed Town Clerk since June 2002. She is a member of the Tri-County Town Clerk’s Association, New York State Town Clerks Association (NYSTCA), New York State Tax Receivers and Collectors Association (NYSTRCA) and New York Association of Local Government Records Officers (NYALGRO).