September 11, 2018

A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, SEPTEMBER 11, 2018 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
ROBERT DILLON, COUNCILMAN
ELIZABETH FOOTE, COUNCILWOMAN

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
MIKE ARMSTRONG, HISTORIAN
PETER SWANO, HISTORICAL SOCIETY
RON SMITH, YOUTH COMMISSION

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR SHIRLEY BENSON AND PAUL HUNSPERGER BOTH WHOM PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.

PAYMENT OF BILLS
RESOLUTION NO. 18156
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #9 OF 2018 IN THE FOLLOWING AMOUNTS:
HIGHWAY                VOUCHER #369-383                  $ 87,755.53
YOUTH                    VOUCHER #384-385                      $ 257.64
GENERAL                 VOUCHER #386-412                  $ 14,795.93

SUPERVISOR’S REPORT
RESOLUTION NO. 18157
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT.

TOWN CLERK REPORT
RESOLUTION NO. 18158
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.

MINUTE REVIEW
RESOLUTION NO. 18159
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR AUGUST 14, 2018
RESOLUTION NO. 18160
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR JULY 24, 2018.

SEPTEMBER 11, 2018 REGULAR MEETING PG. 2 OF 6

INFORMATION
SUPERVISOR HAFF DISCUSSED THE UPCOMING COMMUNITY EVENTS AS FOLLOWS: YOKED PARISH RUMMAGE SALE ON 9/13-15; HARTFORD FISH & GAME CHICKEN BBQ ON 9/16; MASON’S HAM DINNER ON 9/23; METHODIST’S PORK DINNER ON 9/29; MASON’S LOBSTER BAKE ON 10/6.

SUPERVISOR HAFF SAID THAT A NEW APPLICANT FOR THE DINER HAS APPLIED TO THE NYS LIQUOR AUTHORITY FOR A NEW LIQUOR LICENSE.

SUPERVISOR HAFF SAID THAT THE HARTFORD CENTRAL SCHOOL WILL BE HOLDING A SPECIAL PUBLIC HEARING FOR 2 PROPOSITIONS OF A LAND PURCHASE AND TO PURCHASE AND INSTALL A GENERATOR. AND THEN A SUBSEQUENT VOTE FOR EACH ITEM. THERE WAS FURTHER DISCUSSION REGARDING DESIGNATED EMERGENCY SHELTERS.

COUNTY INFORMATION
SUPERVISOR HAFF DISCUSSED 2018 VALUE OF THE TOWN AND THE VARIATION BETWEEN THE COUNTY, TOWN AND FIRE PROTECTION EXEMPTIONS.

ENLISTMENT CENTER RESTORATION WORK BIDS
SUPERVISOR HAFF ASKED COUNCILWOMAN FOOTE IF SHE HAS ANY NEW INFORMATION ON THIS ITEM. COUNCILWOMAN FOOTE SAID THAT SHE SPOKE JEFF MEYER, ATTORNEY FOR THE TOWN. HE SAID THAT HE AGREES THAT THE TOWN SHOULD WAIT ON AWARDING THE BIDS UNTIL THE TOWN RECEIVES THE GRANT DISBURSEMENT AGREEMENT. SUPERVISOR HAFF ASKED HER IF SHE HAS SPOKEN WITH ANYONE AT DASNY YET? SHE SAID NO SHE HAS NOT. SUPERVISOR HAFF SAID THAT THE MAC INDUSTRIES BID IS GOOD UNTIL MARCH 2019. COUNCILWOMAN FOOTE SAID THAT SHE WAS NOT GIVEN ANY EXPECTED DATE TO RECEIVE THE GRANT DISBURSEMENT AGREEMENT – SO IT IS BASICALLY A WAITING GAME. SUPERVISOR HAFF ASKED IF THERE WAS AN EXPIRATION FOR THE GRANT. COUNCILWOMAN FOOTE SAID WE HAVE 3 YEARS TO COMPLETE FROM THE DATE THE GRANT DISBURSEMENT AGREEMENT IS ISSUED. SUPERVISOR HAFF SAID THAT BACK WHEN HE WAS DEALING WITH THIS ISSUE HE HAD TO PROVIDE PROOF OF HOW MUCH THE TOWN WOULD CONTRIBUTE AND IT WAS $20,000. HE SAID THAT HE FOUND A NEW DOCUMENT THAT COUNCILWOMAN FOOTE ISSUED SAYING THE TOWN WOULD CONTRIBUTE $25,000 – HE WANTED TO KNOW WHY THE INCREASE. HE SAID THAT THE $20,000 WAS APPROVED BY BOARD RESOLUTION. COUNCILWOMAN FOOTE SAID THAT SHE DOES NOT HAVE AN ANSWER TO THIS QUESTION. AFTER FURTHER DISCUSSION IT WAS DECIDED THAT IF THE TOWN NEEDS TO CONTRIBUTE THE $25,000 ANOTHER BOARD RESOLUTION COULD BE MADE. COUNCILWOMAN FOOTE WILL VERIFY WHAT AMOUNT THE TOWN IS SUPPOSED TO CONTRIBUTE OF THE ANTICIPATED $125,000 GRANT. THERE WAS FURTHER DISCUSSION REGARDING HOW MONEY WOULD BE SPENT AND REIMBURSED ETC.

JAKEWAY CEMETERY
SUPERVISOR HAFF SAID THAT HE HAS A QUOTE FROM MARK SCHROEDER FOR A 60’ X 60’ JAKEWAY (WEST HARTFORD) CEMETERY INTERIOR FAMILY PLOT STEEL FENCE REPAIR IN THE AMOUNT OF $2480.00. SUPERVISOR HAFF SAID THAT THE TOWN IS REQUIRED TO MAINTAIN CEMETERIES PER CEMETERY LAW. THERE WAS DISCUSSION AND COUNCILMAN BURCH SUGGESTED INSTEAD OF REPAIRING IT, MAYBE THE TOWN SHOULD REMOVE IT AND GET THE SCRAP STEEL PRICE. COUNCILMAN BURCH SAID THAT HE WENT AND LOOKED AT IT AND IT IS IN SECTION. IT WILL BE A CONTINUING MAINTENANCE ISSUE AND HE ASKED IF ANYONE HAD TRIED TO CONTACT THE FAMILY AT ALL. SUPERVISOR HAFF SAID THAT IF THE TOWN WAS GOING TO REMOVE THE FENCE THE TOWN SHOULD CONTACT ANY RELATIVES AND NOTIFY THEM THAT IT WILL BE REMOVED AND OFFER IF THEY WANT TO FIX IT. THE TOWN HAS LEGAL LIABILITY TO MAINTAIN IT AND IF THE FENCE IS DANGEROUS IT PROBABLY SHOULD BE REMOVED. SUPERVISOR HAFF ASKED COUNCILMAN BURCH TO TRY TO CONTACT FAMILY TO SEE IF THEY WOULD LIKE TO PAY TO FIX IT OR WE WILL REMOVE IT.

PUBLIC HEARING
RESOLUTION NO. 18161
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO SET A PUBLIC HEARING ON OCTOBER 9, 2018 AT 7:10 PM TO APPROVE THE PROPOSED 5 YEAR AGREEMENT WITH THE HARTFORD VOLUNTEER FIRE COMPANY FOR FIRE PROTECTION AND BE IT FURTHER
RESOLVED TO SET A PUBLIC HEARING TO APPROVE THE PROPOSED 3 YEAR AGREEMENT WITH ARGYLE EMS.

SEPTEMBER 11, 2018 REGULAR MEETING PG. 3 OF 6

HEALTH INSURANCE RENEWAL
SUPERVISOR HAFF SAID THAT THE HEALTH INSURANCE CONTRACT IS DUE ON 11/1/18 FOR THE 6 FULL TIME EMPLOYEES – 4 HIGHWAY EMPLOYEES AND TOWN CLERK AND HIGHWAY SUPERINTENDENT. SUPERVISOR HAFF SAID THAT AFTER TALKING WITH THE BROKER, THE BEST OPTION IS TO RENEW THE CURRENT PLAN WHICH WILL INCUR AN 11.82% INCREASE FROM THE CURRENT PLAN. THE RENEWAL OF THE DENTAL AND VISION WERE REVIEWED AS WELL.
RESOLUTION NO. 18162
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO RENEW THE MVP EPO SILVER 3 LIBERTY HDHP, THE DENTAL 24000012 PPO COMPREHENSIVE, THE VISION EMPIRE EBCBS BLUE VIEW VISION PLAN A5 WITH THE TOWN PAYING 75% OF PREMIUM, EMPLOYEE PAYING 25% OF THE PREMIUM AND THE TOWN CONTRIBUTING 100% OF THE DEDUCTIBLE TO EACH EMPLOYEE’S HEALTH SAVINGS ACCOUNT.

MEDICARE ELIGIBLE FT EMPLOYEE & SPOUSE COVERAGE
SUPERVISOR HAFF SAID THAT BECAUSE THE TOWN HAS FEWER THAN 100 EMPLOYEES, THE TOWN IS GUIDED BY CERTAIN RULES. EMPLOYEE ROBERT STEVES WILL BECOME 65 YEARS OF AGE IN THE MONTH OF NOVEMBER. THESE PLANS TAKE EFFECT NOVEMBER 1, 2018. BECAUSE HIS BIRTHDAY FALLS IN NOVEMBER – HE HAS TO GO TO A MEDICARE PLAN ON NOVEMBER 1, 2018 – SO BOB WILL NOT BE GETTING A RENEWAL OF THE INSURANCE. HE WILL HAVE TO GO TO A MEDICARE ADVANTAGE PLAN WHICH THE TOWN CARRIES FOR RETIREES. IF YOU ARE A RETIREE IN THE TOWN OF HARTFORD THE TOWN OFFERS A MEDICARE ADVANTAGE PLAN AND CONTRIBUTES 50% OF THE MONTHLY COST. BUT BECAUSE BOB IS STILL A FULL TIME EMPLOYEE – THE TOWN WOULD COVER HIS PREMIUM THE SAME WAY WHERE THE TOWN PAYS 75% OF THE PREMIUM AND BOB WOULD PAY THE 25%. BOB HAD A 2- PERSON PLAN FOR HIMSELF AND HIS WIFE. SINCE HE IS GETTING KICKED OUT OF THE MVP PLAN DUE TO HIS AGE, THAT LEAVE HIS WIFE NEEDING INSURANCE. SUPERVISOR HAFF SAID THAT HE WOULD LIKE TO PROPOSE THAT THE TOWN OFFER HIS WIFE, BETH STEVES, THE MVP SINGLE PERSON PLAN. THE TOWN WOULD PAY 75% OF THE HEALTH INSURANCE PREMIUM AND SHE PAY THE OTHER 25% OF THE PREMIUM.

SUPERVISOR HAFF SAID THAT THE TOWN NEEDED TO PROVIDE SIMILAR COVERAGE FOR RALPH SHATTUCK A FEW YEARS AGO WHEN RALPH AND HIS WIFE WERE ON A 2 PERSON PLAN. HIS WIFE, CHRISTINE SHATTUCK BECAME MEDICARE ELIGIBLE AND WAS KICKED OUT OF THE PLAN WHICH LEFT RALPH. WHEN CHRISTINE WAS KICKED OUT THE TOWN HAD TO OFFER HER A MEDICARE ADVANTAGE PLAN OF WHICH WE PAID THE 75% OF THE PREMIUM AS WELL. IT WAS THE OPPOSITE OF THE STEVES SITUATION. HE BELIEVES THAT IT WOULD TAKE A RESOLUTION OF THE TOWN BOARD TO ALLOW THE COVERAGE FOR ROBERT STEVES WIFE, BETH STEVES.

SUPERVISOR HAFF SAID THAT HE DID ALL THE MATH AND IT WILL SAVE THE TOWN $150 A YEAR ON PREMIUMS AND $2,200 ON THE DEDUCTIBLE TO DO THIS.

SUPERVISOR HAFF SAID THAT THE EMPLOYEE MANUAL DOES NOT ADDRESS ANY OF THESE SITUATIONS -IT ONLY ADDRESSES IF AN EMPLOYEE BECOMES MEDICARE ELIGIBLE AND DOES NOT ADDRESS IF ONE PERSON IS NOT ELIGIBLE.
RESOLUTION NO. 18163
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO NOMINATE ROBERT STEVES WIFE, BETH STEVES ELIGIBLE TO BE COVERED UNDER THE 2019 RENEWAL HEALTH CARE POLICY MVP EPO SILVER LIBERTY HDHP AS AN INDIVIDUAL EFFECTIVE 11/1/18 WITH THE TOWN PAYING 75% OF THE PREMIUM AND BETH STEVES PAYING 25% OF THE PREMIUM.

HSA DEDUCTIBLE FOR ROBERT STEVES/BETH STEVES
SUPERVISOR HAFF SAID THAT THE TOWN PAYS THE ENTIRE HEALTH INSURANCE DEDUCTIBLE AMOUNTS FOR THE EMPLOYEES DISTRIBUTED MONTHLY. BETH STEVES DEDUCTIBLE WILL BY $2,200 AS AN INDIVIDUAL BUT THE TOWN IS NOT ALLOWED TO PAY INTO A HEALTH SAVINGS ACCOUNT FOR SOMEONE WHO IS NOT AN EMPLOYEE. THERE IS A MAXIMUM AMOUNT THAT CAN BE PAID TO A HEALTH SAVINGS ACCOUNT $3600 – SO FOR THIS YEAR WE WILL HAVE PUT IN THE $4,400 FOR THE 2017-18 HEALTH INSURANCE COVERAGE. BUT STARTING THE NEW HEALTH INSURANCE YEAR EFFECTIVE 11/1/18 THE TOWN IS NOT ALLOWED TO PUT IN ANY OF THE $2,200. BUT LEGALLY WE ARE ALLOWED TO PUT MORE MONEY IN ROBERT STEVES HEALTH SAVINGS ACCOUNT NOW BEFORE THE 11/1/18 RENEWAL DATE.

SEPTEMBER 11, 2018 REGULAR MEETING PG. 4 OF 6

THERE WAS DISCUSSION REGARDING WHAT HAPPENS WHEN BOB STEVES RETIRES. SUPERVISOR HAFF SAID THAT ANYONE WHO LEAVES IS OFFERED COBRA FOR 36 MONTHS. ANYONE WHO ACCEPTS COBRA PAYS 100% OF THE PREMIUM. GREG BROWN SAID THAT BOB STEVES HAS NOT BEEN EMPLOYED BY THE TOWN ENOUGH YEARS TO BE ELIGIBLE TO RECEIVE THE RETIREE HEALTH INSURANCE OFFER. SUPERVISOR HAFF SAID THAT THE TOWN CANNOT PAY THE FULL $2,200 DEDUCTIBLE BUT THE TOWN CAN CONTRIBUTE $2,180 OF IT NOW BEFORE 11/1/18. COUNCILMAN BURCH ASKED WHERE THE MONEY WOULD COME FROM IN THE BUDGET. SUPERVISOR HAFF EXPLAINED WHERE IT WOULD COME FROM.
RESOLUTION NO. 18164
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO APPROVE THE TOWN DEPOSIT $2,180 INTO ROBERT STEVES HEALTH SAVING ACCOUNT BEFORE 11/1/18 TO BE USED FOR HIS WIFE, BETH STEVES 2018-19 HEALTH INSURANCE DEDUCTIBLE FOR MVP EPO SILVER 3 LIBERTY HDHP POLICY.

EMPLOYEE MANUAL
SUPERVISOR HAFF SAID THAT THIS ENTIRE BOB STEVES HEALTH INSURANCE SITUATION TRIGGERED HIM TO LOOK OVER THE CURRENT EMPLOYEE MANUAL. BOB PLANS TO RETIRE FROM THE TOWN NEXT YEAR AFTER 8 YEARS OF SERVICE. SUPERVISOR HAFF SAID THAT THE EMPLOYEE MANUAL ONLY SAYS THAT ALL EMPLOYEES WILL BE GIVEN THE OPTION TO JOIN THE NYS RETIREMENT SYSTEM. HE SAID THAT THERE IS NO DEFINITION OF HEALTH INSURANCE COVERAGE OR NO DEFINITION OF HOW MANY YEARS OF CONTINUOUS SERVICE TO THE TOWN TO BE ELIGIBLE TO RETIRE FROM THE TOWN AND GET MEDICARE ADVANTAGE SUPPLEMENTAL HEALTH INSURANCE PAID 50% BY THE TOWN. SUPERVISOR HAFF SAID THAT THERE IS NO VESTING DEFINITION FOR RETIREES.
SUPERVISOR HAFF SAID THAT THE TOWN EMPLOYEE MANUAL IS 5 YEARS OLD. THERE HAVE BEEN OTHER STATE SEXUAL HARASSMENT REQUIREMENT CHANGES ETC. HE WOULD LIKE TO CONTACT JAGER AND FLYNN TO LOOK IT OVER TO SUGGEST WHAT ITEMS NEED TO BE UPDATED. SUPERVISOR HAFF HAS CONTACTED ALL ADJACENT TOWNS AS WELL AS WASHINGTON COUNTY TO COMPARE WHAT THEY OFFER. THERE WAS DISCUSSION REGARDING NYS RETIREMENT ELIGIBILITY AND HEALTH INSURANCE COVERAGES, AS WELL AS 20 YEARS OF CONTINUOUS SERVICE. THERE WAS NO RESOLUTION MADE BUT THE BOARD AGREED TO HAVE JAGER AND FLYNN REVIEW IT.

BAR VACANCY
SUPERVISOR HAFF SAID THAT RANDY WHITE, BOARD OF ASSESSMENT REVIEW 5 YEAR TERM IS EXPIRING 9/30/18.
RESOLUTION NO. 18165
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO POST BOARD OF ASSESSMENT VACANCY FOR 5 YEAR TERM TO BE EFFECTIVE 10/1/18 THROUGH 9/30/23. IN ORDER TO BE CONSIDERED LETTERS OF INTEREST MUST BE RECEIVED BY NOON ON OCTOBER 5, 2018.

SUPERVISOR HAFF SAID THAT HE HAD RECEIVED NOTICE FROM SANDRA FOLEY, ASSESSOR THAT SHE WILL BE HAVING HER HIP REPLACED. SHE WILL BE OUT OF THE OFFICE FROM 9/27/18 – 10/31/18. BUT SHE WILL BE AVAILABLE TO WORK FROM HOME.

PRELIMINARY 2019 BUDGET
RESOLUTION NO. 18166
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO SET A PUBLIC HEARING FOR THE 2019 PRELIMINARY BUDGET TO BE HELD ON TUESDAY, OCTOBER 9, 2018 AT 7:10PM.

SEPTEMBER 11, 2018 REGULAR MEETING PG. 5 OF 6

YOUTH COMMISSION REPORT
RON SMITH SAID THAT THEY HAD FINAL SOCCER SIGNUPS. THEY HAVE PURCHASED NEW SOCCER BALLS, ORDERED NEW SOCCER SHIRTS AND TEAMS HAVE ALREADY STARTED PLAYING.
RESOLUTION NO. 18167
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.

HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT THE HIGHWAY DEPARTMENT WILL BE COMPLETING THE LILY POND DAM PROJECT AND THE TOWN WILL BE REIMBURSED $7500 FROM THE LAKE CHAMPLAIN COALITION. THE TOWN NEEDS TO PAY FOR THE PROJECT AND THEN GET REIMBURSED. HE SAID THAT THE PROJECT WILL BE COMPLETED BEFORE THE NEXT TOWN BOARD MEETING IN OCTOBER. HE REQUESTED APPROVAL TO PAY FOR THE PROJECT BILLS OUT OF AUDIT SO THAT HE CAN SUBMIT FOR REIMBURSEMENT NOT TO EXCEED $12,000. GREG BROWN SAID THAT HE HAD THE COUNTY ENGINEERS DO A LOT OF SURVEYING AND ELEVATIONS TO GIVE TO UTOPIA ENTERPRISES TO DESIGN & BUILD THE CATCH BASIN FOR THE TOWN TO INSTALL. THE CATCH BASIN WILL BE INSTALLED AT THE HIGHEST WATER LEVEL IT CAN BE AT. THE BEAVERS SHOULDN’T BOTHER IT BECAUSE THE WATER WILL BE WHERE THEY WANT IT. SUPERVISOR HAFF SAID IT IS A FANCY NAME FOR AN INLET FOR A CULVERT. MORE LIKE A DROP BASIN THAT GOES UNDER THE ROAD. SUPERVISOR HAFF SAID THAT ORIGINALLY THE HARTFORD FISH AND GAME CLUB WERE GOING TO PAY FOR ALL COST TO MAINTAIN THAT DAM. GREG BROWN SAID THAT THE FISH AND GAME DON’T HAVE ANY MONEY TO CONTRIBUTE. GREG SAID THAT THE TOWN IS INSTALLING IN THE TOWN ROAD RIGHT OF WAY. COUNCILMAN BURCH SAID THAT THE HARTFORD FISH AND GAME CLUB IS JUST ONE OF SEVERAL OTHERS WHO HAVE DAM RIGHTS TO THE LILY POND DAM. SUPERVISOR HAFF SAID THAT THE HARTFORD FISH AND GAME CLUB IS SUPPOSED TO MAINTAIN THE DAM AT THEIR EXPENSE. GREG BROWN SAID THAT BILL PIKE GAVE HIM A COPY OF THE AGREEMENT STATING THE FACT THAT FLOYD HARWOOD’S GRIST MILL WOULD HAVE WATER YEAR ROUND BASED ON THIS AGREEMENT. COUNCILWOMAN BEECHER ASKED IF HE PLANNED TO FIX HASTINGS ROAD AT ALL. GREG SAID IT WILL BE IN THE PLANS FOR NEXT YEAR. SHE ALSO ASKED IF BALDWIN CORNERS ROAD WOULD BE BLACKTOPPED. HE SAID YES TENTATIVELY THIS UPCOMING THURSDAY AND FRIDAY.
RESOLUTION NO. 18168
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ALLOW LILY POND DAM PROJECT CATCH BASIN BILLS TO BE PAID OUT OF AUDIT TO BE SUBMITTED FOR REIMBURSEMENT OF $7500 FROM THE LAKE CHAMPLAIN COALITION NOT TO EXCEED $12,000.
RESOLUTION NO. 18169
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.

ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE HAD THAT MEETING WITH TRC SOLAR COMPANY AND FOREFRONT POWER LAST MONTH BUT HAS NOT HEARD ANYTHING BACK FROM THEM. HE SIGNED AN LRCC2 FOR GARY BURCH’S SHED ON HIS PROPERTY ON BURCH ROAD. HE SIGNED A BUILDING PERMIT FOR RJ YOUNG’S STRUCTURE ON ROUTE 149. HE SPOKE WITH DAVE ROBERTS FOR HIS TRAVEL TRAILER ON STATE ROUTE 40 AND HE OBTAINED A TRAVEL TRAILER PERMIT. HE SIGNED AN LRCC1 FOR ROBERT HOLMES ON SWAMP ROAD FOR A SWIMMING POOL. MARK SAID THAT HE INQUIRED ABOUT CAR SALES REQUIREMENTS WITH CURT BACKUS. SOMEONE IN TOWN WHO IS SELLING CARS AT THE BOTTOM OF ROWE HILL ROAD IS ALSO SELLING FROM OTHER LOCATIONS IN THE TOWN AND IN OTHER TOWNS. THE REASON HE IS DOING THIS WOULD BE THAT IF SOMEONE SELLS 5 VEHICLES FROM 1 LOCATION THAT YOU OWN IN A YEAR– THEN YOU ARE REQUIRED TO OBTAIN A NYS USED CAR DEALER LICENSE. SO MARK SAID THAT HE WILL NEED TO START KEEPING TRACK OF THIS ACTIVITY. MARK SAID THAT HE STOPPED OVER TO THE SHAW PROPERTY ON BALDWIN CORNERS ROAD AND THE OUTSIDE GARBAGE IS BEING CLEANED UP. HE RECEIVED ANOTHER PHONE CALL FROM JEFF OF BORALAX. THEY RUN THE HYDROELECTRIC PLANT NEAR THE FENIMORE BRIDGE. THEY ARE ALSO A SOLAR AND WIND BROKER. HE BROACHED THE SOLAR PROJECT REQUIREMENTS IN THE TOWN. HE ALSO ASKED IF THERE WAS ANY PROPERTY AVAILABLE TO BUILD A LARGE SOLAR PROJECT ON. MARK SUGGESTED THE BURCH LAND THAT WAS CLEARED ON HALL ROAD.

SEPTEMBER 11, 2018 REGULAR MEETING PG. 6 OF 6

RESOLUTION NO. 18170
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.

HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT THE BATTLES AND BREWS EVENT WENT WELL. MANY OF THE 30 PEOPLE VISITED THE CHURCH, CEMETERY AND THE ENLISTMENT CENTER.
RESOLUTION NO. 18171
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

DCO REPORT
SUPERVISOR HAFF SUMMARIZED THE DCO REPORT.
RESOLUTION NO. 18172
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE DOG CONTROL REPORT BE ACCEPTED.

COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 18173
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

EXECUTIVE SESSION
RESOLUTION NO. 18174
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON AND COUNCILWOMAN FOOTE.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 8:42 PM IN REFERENCE TO CONTRACT NEGOTIATIONS WITH HARTFORD VOLUNTEER FIRE COMPANY AND ARGYLE EMS.

REGULAR SESSION
RESOLUTION NO. 18175
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON AND COUNCILWOMAN FOOTE.
RESOLVED TO ENTER INTO REGULAR SESSION AT 9:14 PM.

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT
9:14 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

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SUPERVISOR HAFF COUNCILWOMAN BEECHER

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COUNCILWOMAN FOOTE COUNCILMAN DILLON

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COUNCILMAN BURCH