October 13, 2020

A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, OCTOBER 13, 2020 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
KEITH HARRINGTON, COUNCILMAN
JENNIFER PEREZ, COUNCILWOMAN

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR PIERRE DUVAL WHO PASSED AWAY RECENTLY.

TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT. ALL MEMBERS ARE SITTING 6’ APART FOR PROPER SOCIAL DISTANCING AS MANDATED BY CORONAVIRUS (COVID 19) REGULATIONS.

PAYMENT OF BILLS
RESOLUTION NO. 20143
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #10 OF 2020 IN THE FOLLOWING AMOUNTS:
HIGHWAY .VOUCHER #321-342 .$ 12,085.69
YOUTH .VOUCHER #343-346 .$ 1,582.18
GENERAL .VOUCHER #347-371 .$ 8,598.26

SUPERVISOR’S REPORT
RESOLUTION NO. 20144
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS BEING ACCEPTED:
A1990.4 CONTINGENT ACCOUNT .- $ 1,220.00
A1410.4 TOWN CLERK, CONTR EXP .+$ 1,220.00

TOWN CLERK REPORT
RESOLUTION NO. 20145
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.

OCTOBER 13, 2020 REGULAR MEETING PG. 2 OF 5

MINUTE REVIEW
RESOLUTION NO. 20146
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR SEPTEMBER 8, 2020.
RESOLUTION NO. 20147
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR JULY 6, 2020 AND SEPTEMBER 10, 2020.

OPEN PUBLIC HEARING 2021 PRELIMINARY BUDGET
RESOLUTION NO. 20148
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE 2021 PRELIMINARY BUDGET PUBLIC HEARING BE OPENED AT 7:08 P.M.

CLOSE PUBLIC HEARING 2021 PRELIMINARY BUDGET
RESOLUTION NO. 20149
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT ALL PARTIES WISHING TO BE HEARD HAVING BEEN HEARD, RESOLVED TO CLOSE THE PUBLIC HEARING FOR THE 2021 PRELIMINARY BUDGET AT 7:09 P.M.

ADOPT 2021 BUDGET
RESOLUTION NO. 20150
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE 2021 PRELIMINARY BUDGET BE ADOPTED AS THE FINAL BUDGET.

ACCEPT DALYRMPLE BID
SUPERVISOR HAFF DISCUSSED THE WEX CARD OPTION AND THE REBUILDING OF THE CURRENT TOWN FUEL SYSTEM. GREG BROWN WAS ABLE TO OBTAIN 2 BIDS TO INSTALL NEW DUAL PUMP AND FUEL CONTROL SYSTEM.
1 FROM NORTHEAST PETROLEUM TECHNOLOGIES IN THE AMOUNT OF $39,982.00
1 FROM RM DALRYMPLE IN THE AMOUNT OF $29,379.85
SUPERVISOR HAFF SAID THAT BOTH BIDS ARE FOR COMPARABLE WORK TO INSTALL THE SYSTEM WITH UP TO 25 KEYS. THE TOWN WILL BE DOING SITE PREP WORK, EXCAVATING THE CORNER TO BURY A NEW ELECTRICAL SUPPLY; POURING A NEW CONCRETE PAD.
SUPERVISOR HAFF SAID THAT ACCORDING TO THE TOWN’S PROCUREMENT POLICY, THE TOWN MUST COMPLETE A FORMAL REQUEST FOR BIDS FOR ANY WORK OVER $20,000. THE TOWN RECEIVED ONLY 2 BIDS AND HE WOULD LIKE THE TOWN BOARD TO WAIVE THE 3 BID REQUIREMENT SINCE THIS A SPECIALIZED PRODUCT WITH FEWER VENDORS AVAILABLE IN THIS AREA. SUPERVISOR HAFF SAID THAT ONCE THE TOWN DECIDES WHAT THEY WILL DO, HE WILL WRITE A LETTER TO THE HARTFORD VOLUNTEER FIRE COMPANY ASKING IF THEY WOULD BE WILLING TO CONTRIBUTE TOWARD THE PURCHASE AGAIN. SUPERVISOR HAFF SAID THAT THE
OCTOBER 13, 2020 REGULAR MEETING PG. 3 OF 5

TOWN CLERK FOUND IN 1994 THE TOWN HAD A FUEL SYSTEM AND PURCHASED A LARGE TANK. IN 2001 THEY CHANGED OVER TO A KEYED FUEL SYSTEM, KEEPING THE 1994 TANK, AND THE BELIEF IS THAT THE FIRE COMPANY PAID HALF OF THE TOTAL SYSTEM COST OF $5500. SUPERVISOR HAFF SAID THAT THIS REBUILT SYSTEM WILL BE NEW EXPENSE. COUNCILWOMAN BEECHER ASKED HOW MUCH FUEL DOES THE TOWN USE IN A YEAR. SUPERVISOR HAFF SAID 12,000 GALLONS OF DIESEL AND 3,000 GALLONS OF GASOLINE. COUNCILWOMAN BEECHER SAID THAT SHE HEARD THAT THE FIRE COMPANY ONLY USES ABOUT 1,500 GALLONS A YEAR. SUPERVISOR HAFF SAID THAT THEY DON’T USE A LOT BUT THE VEHICLES ARE ALWAYS PUT AWAY WITH A FULL TANK.
SUPERVISOR HAFF ASKED JOEL CARPENTER WHAT ACCOUNT HE WOULD RECOMMEND USING TO PAY FOR THIS EXPENSE. SUPERVISOR HAFF SAID THAT THE TOWN COULD USE THE A209.2 ECONOMIC DEVELOPMENT ACCOUNT AMOUNT OF $22,800. JOEL SAID A FEW THOUSAND FROM A9010.8 STATE RETIREMENT SYSTEM AND THE REMAINDER FROM THE A1990.4 CONTINGENT ACCOUNT. JOEL SUGGESTED THAT MONEY WON’T BE MOVED UNTIL BILLS ARE RECEIVED AND WILL BE PAID OUT OF A5132.4 HIGHWAY GARAGE, CONTR EXPENSE. GREG SAID THAT ONCE THE BID IS ACCEPTED, THEY WILL ORDER THE EQUIPMENT AND HOPE TO RECEIVE IT WITHIN 4 WEEKS BUT THEY STILL COULD START PIPING ON IT. IT SHOULD BE COMPLETED THIS YEAR.
RESOLUTION NO. 20151
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE RM DALRYMPLE NEW PUMP AND FUEL CONTROL SYSTEM BID IN THE AMOUNT OF $29,379.85 CONTINGENT THAT THE PRICING IN THIS QUOTE IS STILL VALID SINCE OVER THE 30-DAY PRICE GUARANTEE.

ACCEPT 2 BIDS FOR PROCUREMENT POLICY SINCE SPECIALIZED ITEM
RESOLUTION NO. 20152
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE TOWN RECEIVED ONLY 2 BIDS AND WILL ACCEPT THESE BIDS SINCE THIS IS A SPECIALIZED PRODUCT WITH FEWER VENDORS AVAILABLE IN THIS AREA.

EXEMPTION OF MATTER OF LOCAL CONCERN FROM COUNTY PLANNING AGENCY REVIEW AGREEMENT
RESOLUTION NO. 20153
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
WHEREAS, THE WASHINGTON COUNTY PLANNING AGENCY WAS CREATED BY THE WASHINGTON COUNTY BOARD OF SUPERVISORS AS PROVIDED BY ARTICLE 12 B OF THE GENERAL MUNICIPAL LAW AND $220 OF COUNTY LAW; AND
WHEREAS, THE PROVISIONS OF GENERAL MUNICIPAL LAW ARTICLE B, SECTION 239 1 AND M (GML 239) REQUIRE LOCAL MUNICIPAL BODIES IN WASHINGTON COUNTY TO SUBMIT CERTAIN PLANNING AND ZONING ACTIONS TO THE WASHINGTON COUNTY PLANNING AGENCY FOR SAID AGENCY’S REVIEW AND RECOMMENDATION UNLESS EXCEPTED BY AN AGREEMENT APPROVED BY THE MUNICIPAL BODY; AND THE COUNTY PLANNING AGENCY THAT SUCH MATTER IS OF A LOCAL RATHER THAN AN INTER-MUNICIPAL OR COUNTY-WIDE CONCERN; AND
WHEREAS, IT IS IN THE INTEREST OF THE COUNTY AND LOCAL MUNICIPAL BODIES FOR A LOCAL MUNICIPAL BODY TO BE ABLE TO TAKE ACTION ON MATTERS OF LOCAL CONCERN WITHOUT BEING BOUND BY THE REFERRAL REQUIREMENTS OF GML 239; AND
OCTOBER 13, 2020 REGULAR MEETING PG. 4 OF 5

WHEREAS, HAVING SUCH AN AGREEMENT FOR EXCEPTION OF MATTERS WHICH ARE NOT OF AN INTER-MUNICIPAL OR COUNTY-WIDE CONCERN IS NOT DETRIMENTAL TO THE COUNTY OR THE TOWN OF HARTFORD TOWN BOARD; AND
WHEREAS, THE WASHINGTON COUNTY PLANNING AGENCY HAS ESTABLISHED A PROCESS FOR EXEMPTING MATTERS AND ACTIONS OF LOCAL CONCERN FROM THE REFERRAL REQUIREMENTS OF GML 239; NOW THEREFORE, BE IT
RESOLVED,
THAT THE ATTACHED AGREEMENT ENTITLED “EXEMPTION OF MATTERS OF LOCAL CONCERN FROM COUNTY PLANNING AGENCY REVIEW AGREEMENT” SHALL EXEMPT ACTIONS OF LOCAL CONCERN UNDER THIS AGREEMENT FROM THE REFERRAL REQUIREMENTS OF GML 239 SHALL EXIST BETWEEN THE COUNTY PLANNING AGENCY AND THE TOWN BOARD OF THE TOWN OF HARTFORD; AND BE IT FURTHER
RESOLVED,
THAT SAID AGREEMENT SHALL APPLY TO PLANNING AND ZONING REVIEWS AND ACTIONS OF THE TOWN BOARD OF THE TOWN OF HARTFORD; AND BE IT FURTHER
RESOLVED,
THAT A COPY OF THIS RESOLUTION WITH THE ATTACHED AGREEMENT SHALL BE PROVIDED TO THE WASHINGTON COUNTY PLANNING AGENCY; AND BE IT FURTHER
RESOLVED
, THAT THIS AGREEMENT SHALL TAKE EFFECT IMMEDIATELY.

APPOINT PLANNING BOARD FULL TIME MEMBER
RESOLUTION NO. 20154
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO APPOINT JOSHUA CUMMINGS TO THE FULL MEMBER VACANCY OF THE PLANNING BOARD FOR THE UNEXPIRED TERM THROUGH 12/31/2020.

POST BOARD OF ASSESSMENT REVIEW VACANCY
RESOLUTION NO. 20155
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO POST BOARD OF ASSESSMENT REVIEW MEMBER VACANCY. ALL LETTERS NEED TO BE SUBMITTED BY NOON NOVEMBER 6, 2020 IN ORDER TO BE CONSIDERED AT THE TUESDAY, NOVEMBER 10, 2020 TOWN BOARD MEETING.

HIGHWAY SUPERINTENDENT REPORT
GREG SAID THAT HE RECENTLY HAD THE BUILDING BOILER SERVICED. HE SAID THAT THEY ARE GETTING READY FOR WINTER, CHECKING EQUIPMENT. HE SAID THAT THEY PURCHASED A FEW PIECES OF STEEL AND USED SOME OLD PIECES TO REPAIR THE SAND SCREEN. GREG SAID THAT A PERSON WAS ASSIGNED COMMUNITY SERVICE AND WAS ABLE TO SPLIT AND STACK A LOT OF THE TOWN FIREWOOD. GREG SAID THAT PECKHAM’S CAME AND DID A FOG SEAL ON THE HASTINGS ROAD PROBLEM. HE IS HAPPY WITH THIS SOLUTION BUT IS STILL WAITING FOR A LETTER REGARDING THE PAVING JOB.
RESOLUTION NO. 20156
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.

OCTOBER 13, 2020 REGULAR MEETING PG. 5 OF 5

COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 20157
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

WEX CARD
SUPERVISOR HAFF DISCUSSED THE WEX CARD PROCEDURE AND HE SAID THAT HE THINKS THAT GREG BROWN AND THE HIGHWAY DEPARTMENT SHOULD HAVE ACCESS TO THE WEX CARD SYSTEM. HE SAID YOU NEVER KNOW WHEN THE TOWN MAY NEED ACCESS TO FUEL OTHER THEN AT THE TOWN HALL.
RESOLUTION NO. 20158
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO AUTHORIZE HIGHWAY SUPERINTENDENT TO OBTAIN A WEX CARD FOR THE TOWN HIGHWAY USE.

PUBLIC DISCUSSION
COUNCILMAN HARRINGTON ASKED ABOUT STATUS OF THE TRUNK OR TREAT. THERE WAS DISCUSSION ABOUT HALLOWEEN AND THAT JENNIFER LIVINGSTON, PTA PRESIDENT, WAS LOOKING INTO A POSSIBLE LOCATION FOR THE EVENT.

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 7:52 P.M.

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

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SUPERVISOR HAFF COUNCILWOMAN BEECHER

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COUNCILMAN BURCH COUNCILWOMAN PEREZ

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COUNCILMAN HARRINGTON