A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, MAY 14, 2019 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
ROBERT DILLON, COUNCILMAN
ELIZABETH FOOTE, COUNCILWOMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
PETER SWANO, HISTORICAL SOCIETY
JEFF MEYER, ATTORNEY FOR THE TOWN
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR MARK SCHROEDER, FREDERICK CLARK AND CHRISTOPHER DAVID BARKER ALL WHOM PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.
PAYMENT OF BILLS
RESOLUTION NO. 19085
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #5 OF 2019 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #145-167 $ 23,666.65
YOUTH VOUCHER #168-176 $ 3,688.23
GENERAL VOUCHER #177-202 $ 6,646.24
SUPERVISOR’S REPORT
RESOLUTION NO. 19086
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1420.4 LAW CONTR EXP – $ 3,000.00
A1420.5 LAW CONTR EXP – PLANNING BOARD +$ 3,000.00
D2401 INTEREST & EARNINGS HIGHWAY +$ 2,400.00
H203.2 HIGHWAY EQUIP NYCLASS – $30,000.00
D5130.4 HIGHWAY – REPAIRS MAINT FUEL +$43,000.00
D5142.4 SNOW REMOVAL – CONTR EXP +$13,990.00
D3501 CONSOLIDATED HIGHWAY AID – $22,760.13
D5112.2 HIGHWAY CHIPS –
$34,000.00
MAY 14, 2019 REGULAR MEETING PG. 2 OF 5
TOWN CLERK REPORT
RESOLUTION NO. 19087
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
MINUTE REVIEW
RESOLUTION NO. 19088
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR APRIL 9, 2019.
PUBLIC COMMENT
DIANE SMITH, SMITH LANE RESIDENT DISCUSSED THE CONDITION OF HER ROAD. SHE COMPLAINED THAT IT IS A CONTINUING ISSUE FOR MORE THEN 10 YEARS WHERE FILL AND STONE HAS BEEN BROUGHT IN MAKING IT VERY WIDE, IT DOESN’T CROWN IN THE MIDDLE AND ANY RAIN SETTLES IN THE MIDDLE FULL OF WATER. SHE SAID THAT SHE REALIZES IT HAS BEEN A VERY WET SPRING BUT THE LAST TIME THE DITCHES WERE DUG OUT WAS AFTER HURRICANE IRENE. SHE FEELS THAT THE ROAD IS ALMOST IMPASSABLE IT IS IN THAT BAD OF CONDITION.
EXECUTIVE SESSION
RESOLUTION NO. 19089
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 7:13 PM TO DISCUSS CURRENT LITIGATION (CARCASSES).
REGULAR SESSION
RESOLUTION NO. 19090
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO REGULAR SESSION AT 7:45 PM.
SUPERVISOR HAFF SAID THAT THE TOWN DISCUSSED THE CURRENT LITIGATION, SPECIFICALLY THE CARCASS DUMP LOCATED ON THE POTTER FARM. THE ATTORNEY FOR THE TOWN, JEFF MEYER, HAS BEEN SPEAKING WITH MR. POTTER’S ATTORNEY, BENJAMIN HILL. AT THIS POINT IN NEGOTIATIONS AND THEIR OFFERED SETTLEMENT – WE ARE VERY FAR APART AND THE TOWN IS NOT ACCEPTING WHAT THEY ARE OFFERING US. HE SAID THAT THE BOARD WOULD LIKE TO SCHEDULE A SPECIAL MEETING ON MAY 21, 2019
SET SPECIAL MEETING MAY 21, 2019
RESOLUTION NO. 19091
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER,
MAY 14, 2019 REGULAR MEETING PG. 3 OF 5
COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED TO SET SPECIAL MEETING TO BE HELD ON TUESDAY, MAY 21, 2019 AT 7PM REGARDING THE CARCASS LITIGATION MATTER.
ENLISTMENT CENTER GRANT INFORMATION BIDS
SUPERVISOR HAFF SAID THAT THE TOWN AWARDED THE BID FOR REHABILITATION OF THE CIVIL WAR ENLISTMENT CENTER TO RJR CONSTRUCTION SUBJECT TO ATTORNEY REVIEW AND GUIDANCE. SUPERVISOR HAFF SAID THAT JEFF MEYER REQUESTED ITEMIZED WORK BREAKDOWN BUT RJR CONSTRUCTION RESUBMITTED THE EXACT SAME INFORMATION AS THE BID. HE SAID THAT INSURANCE INFORMATION WAS SUBMITTED TO THE TOWN CLERK. JEFF MEYER SAID THAT RJR DOES NOT REQUIRE WORKMAN’S COMPENSATION COVERAGE. JEFF SAID THAT HE EMAILED RJR REQUESTING A BREAKDOWN OF WORK AS WELL AS FORM LANGUAGE THAT SHOULD BE PART OF ANY MUNICIPAL CONTRACT SERVICE WITH TERMS OF INSURANCE, LEGAL REQUIREMENTS ETC. JEFF SAID THAT THE INSURANCE COVERAGE LIMITS ARE LOW AT $300,000. IT IS RECOMMENDED THE LIMITS SHOULD BE INCREASED TO AT LEAST $1,000,000.
SUPERVISOR HAFF SAID THAT IN CONVERSATION WITH PETER SWANO, THE BID STATES THAT IF AN ARCHITECTURAL DRAWING IS NEEDED THERE WILL BE AN EXTRA COST. PETER SAID THAT RJR HAS AN ARCHITECT LINED UP WITH A BALLPARK FIGURE OF $5000. SUPERVISOR HAFF SAID THAT DETAILS NEED TO BE IRONED OUT AS FAR AS A DOWN PAYMENT AMOUNT ETC. HE POLLED THE BOARD IF 20% DOWN PAYMENT WOULD BE ACCEPTABLE WITH THE BOARD VERBALLY AGREEING.
PETER SWANO SAID THAT RJR IS WAITING ON THE BUILDING PERMIT WHICH WILL TAKE AWHILE TO GET THE ARCHITECT DRAWINGS COMPLETED. HE WILL START AS SOON AS HE RECEIVES THE DOWN PAYMENT BY BRINGING MATERIAL OVER. THE HISTORICAL GROUP WILL BE ABLE TO HAVE THE MUSEUM OPEN JULY AND AUGUST AND RJR PLANS TO START SEPTEMBER 1. THERE ARE SOME PRELIMINARY ITEMS THAT CAN BE DONE BEFORE HE NEEDS TO JACK THE BUILDING UP. HE THINKS IT WILL TAKE ABOUT 2 MONTHS TO COMPLETE.
COUNCILMAN BURCH SUGGESTED THAT JEFF MEYER REQUEST A CERTIFICATE OF EXEMPTION FOR WORKMAN’S COMPENSATION FOR OUR FILE. SUPERVISOR HAFF SAID THAT THE TOWN BOARD NEEDS TO BE AWARE THAT IF RJR IS WORKING AND THERE ARE ADDITIONAL PEOPLE ON SITE WORKING, SUBCONTRACTORS NEED TO COMPLY WITH THE WORKMAN COMPENSATION RULES. SUPERVISOR HAFF REQUESTS THAT PETER SWANO ACT AS A CLERK OF THE WORKS BEFORE IT IS SUBMITTED FOR PAYMENT. HE SAID THAT THE TOWN HAS SET UP A DEDICATED BANK ACCOUNT FOR THIS PROJECT.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN ADDRESSED DIANE SMITH ABOUT HER EARLIER PUBLIC COMMENT. HE SAID THAT THE STONE THAT WAS PUT ON SMITH LANE WAS NOT BY CHOICE IT WAS ONLY TYPE AVAILABLE BECAUSE THE OTHERS WERE FROZEN. HE SAID THAT THERE HAS BEEN A LITTLE BIT OF DITCHING DONE BUT THERE HAVE BEEN OTHER AREAS THAT NEED IT DONE FIRST – IT TAKES TIME. HIS MEN DID SOME GRADING ON THE ROAD YESTERDAY AND GREG SAID HE HAS NOT HAD TIME TO GO LOOK AT IT. HE APOLOGIZED FOR IT AND SAID HE WILL TAKE CARE OF THE ROAD. UNFORTUNATELY, GREG HAS THE MOST EXPERIENCE RUNNING THE GRADER BUT HE CANNOT RUN IT ALL THE TIME. HE MENTIONED THAT DANNY CHAPIN RAN IT 40 YEARS FOR THE TOWN IN THE PAST.
GREG SAID THAT HE NEEDS AUTHORIZATION TO SIGN THE MOWING CONTRACT WITH WASHINGTON COUNTY. HE ALSO NEEDS AUTHORIZATION TO SIGN A DOT ANNUAL WORK PERMIT. GREG SAID THAT HE WOULD LIKE TO INSTALL A STOP SIGN AT THE
MAY 14, 2019 REGULAR MEETING PG. 4 OF 5
BAKER ROAD AND BLOOD STREET EXTENSION INTERSECTION. HE DISCUSSED THE REQUIREMENTS WITH THE COUNTY AND STATE. IT DID NOT REQUIRE A COUNTY SURVEY OF THE ROAD BUT HE WOULD NEED A BOARD RESOLUTION AND THEN A COUNTY SIGN ENGINEER WOULD HELP HIM DETERMINE DISTANCES FOR PLACEMENT ETC.
SUPERVISOR HAFF SAID THAT THE TOWN OF GRANVILLE STOPPED MOWING THEIR CEMETERIES A FEW YEARS AGO. THEY PUT OUT BIDS FOR MOWING OF THE CEMETERIES WHICH ELIMINATES THE NEED FOR MACHINERY, REPAIRS AND LABOR EXPENSES. SUPERVISOR HAFF SAID THAT THE TOWN HAS HAD TROUBLE GETTING PEOPLE TO DO THE WORK. OFTEN TIMES IT IS A HIGH SCHOOL SENIOR WHO GOES TO COLLEGE AND DOESN’T WANT TO KEEP DOING IT. GREG SAID THAT BY LAW THE CEMETERIES ARE SUPPOSED TO BE MOWED AT LEAST 4 TIMES A YEAR. THERE WAS DISCUSSION THAT THE BUDGETED MOWING LINES WAS IN THE AMOUNT OF $6000 A YEAR. GREG REQUESTED RESOLUTION TO DECLARE 2011 HUSQVARNA LAWN MOWER SURPLUS. HE WOULD LIKE TO BE ABLE TO USE IT FOR PARTS. GREG ADVISED THAT ROB FULLER WILL BE TAKING OVER MOWING THE MORNINGSIDE CEMETERY AND WILL BE COMING TO GET FUEL FOR MOWING.
RESOLUTION NO. 19092
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
RESOLUTION NO. 19093
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO AUTHORIZE GREG BROWN, HIGHWAY SUPERINTENDENT TO SIGN THE WASHINGTON COUNTY MOWING CONTRACT FOR REIMBURSEMENT FOR MOWING IN THE AMOUNT OF $2,724.65.
RESOLUTION NO. 19094
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO AUTHORIZE GREG BROWN, HIGHWAY SUPERINTENDENT TO SIGN THE NYS DEPARTMENT OF TRANSPORTATION UNDERTAKING IN CONNECTION WITH WORK AFFECTING STATE HIGHWAYS.
RESOLUTION NO. 19095
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO AUTHORIZE GREG BROWN TO INSTALL A STOP SIGN AT THE INTERSECTION OF BLOOD STREET AND BAKER ROAD EXTENSION.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO REQUEST SEALED BIDS FOR LAWN MAINTENANCE OF THE TOWN -OWNED ABANDONED CEMETERIES FOR THE 2019 MOWING SEASON AND BE IT FURTHER
MAY 14, 2019 REGULAR MEETING PG. 5 OF 5
RESOLVED THAT ALL BIDS WILL BE OPENED FOR INSPECTION AT THE TOWN BOARD MEETING JUNE 11, 2019 AT 7:05PM.
RESOLUTION NO. 19097
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO DECLARE THE 2011 HUSQVARNA LAWN MOWER YTH2242-9604 AS SURPLUS TO BE USED FOR PARTS.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE SIGNED A LRCC2 FOR ADAM HOWE’S NEW HOUSE ON STATE ROUTE 149. ALSO A BUILDING PERMIT FOR GUN REALTY WHO IS REDOING THE LAVIN HOUSE ON STATE ROUTE 196. A LRCC1 FOR RUSTY DIETZ FOR A GARAGE ON GILCHRIST HILL ROAD. HE SIGNED AN LRCC2 FOR A DECK ON MICHAEL WOODDELL’S HOUSE ON WARREN ROAD. HE SIGNED A LRCC1 FOR A DECK ON ANDY COOK’S HOUSE ON SKYVIEW MEADOWS LANE. SUPERVISOR HAFF SAID THAT THE JIM BUXTON, DEPARTMENT HEAD FOR WASHINGTON COUNTY CODE ENFORCEMENT RETIRED. SO NOW THERE IS A VACANCY FOR THE DEPARTMENT HEAD POSITION. HE SAID THAT IF YOU CALL THE DEPARTMENT, THE ONLY TIME THE PHONE WOULD BE ANSWERED IS IF THERE HAPPEN TO BE A CODE INSPECTOR IN THE OFFICE THAT DAY. IT IS ABOUT A 9 MAN DEPARTMENT. THE COUNTY HAS HIRED A CODE ENFORCEMENT CLERK THAT WILL BE IN THE OFFICE ALL THE TIME TO ANSWER PHONE AND GIVE MESSAGES ETC.
RESOLUTION NO. 19098
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE ENFORCEMENT OFFICE REPORT BE ACCEPTED.
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 19099
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE MEETING WAS ADJOURNED AT 8:20 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON
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COUNCILMAN BURCH