A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, JULY 8, 2014 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
MICHAEL DEYOE, COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREGORY BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
PHIL GIBSON, PLANNING BOARD
PEG SEMANSCIN, BOARD OF ASSESSMENT REVIEW
RON SMITH, YOUTH COMMISSION
AMBER MERCURE-LINDGREN, YOUTH COMMISSION
JEFF MEYER, ATTORNEY FOR THE TOWN
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:02 P.M.
PLEDGE
PAYMENT OF BILLS
RESOLUTION NO. 14126
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #7 OF 2014 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #312 – 332 $ 125,448.13
YOUTH VOUCHER #332- 342 $ 2,360.47
GENERAL VOUCHER #343 –364 $ 3,034.27
SUPERVISOR REPORT
RESOLUTION NO. 14127
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE SUPERVISOR REPORT FOR JUNE 2014 BE ACCEPTED.
RESOLUTION NO. 14128
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE FOLLOWING BUDGET TRANSFERS BE COMPLETED:
D5130.4 HIGHWAY – REPAIRS MAINT FUEL -$ 770.00
D5140.4 BRUSH & WEED CAPITAL PURCHASES +$ 770.00
TOWN CLERK REPORT
RESOLUTION NO. 14129
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.
JULY 8, 2014 REGULAR MEETING PG. 2 OF 9
MINUTE REVIEW
RESOLUTION NO. 14130
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE TOWN BOARD MINUTES FOR JUNE 10, 2014 BE ACCEPTED.
RESOLUTION NO. 14131
ON MOTION OF COUNCILWOMAN FOOTE, 2ND BY SUPERVISOR HAFF, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR MAY 20, 2014 BE ACCEPTED.
RESOLUTION NO. 14132
ON MOTION OF COUNCILWOMAN BEECHER, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR MAY 5, 2014 AND JUNE 2, 2014 BE ACCEPTED.
OPEN PUBLIC HEARING FOR LOCAL LAW NO. 1 OF 2014 CODIFICATION OF TOWN LAWS INTO A MUNICIPAL CODE
SUPERVISOR HAFF READ THE PUBLIC HEARING NOTICE INTO THE RECORD.
RESOLUTION NO. 14133
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO OPEN PUBLIC HEARING FOR LOCAL LAW NO. 1 OF 2014 CODIFICATION OF TOWN LAWS INTO A MUNICIPAL CODE AT 7:12 P.M.
CLOSE PUBLIC HEARING FOR LOCAL LAW NO. 1 OF 2014 CODIFICATION OF TOWN LAWS INTO A MUNICIPAL CODE
RESOLUTION NO. 14134
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CLOSE THE PUBLIC HEARING FOR LOCAL LAW NO. 1 OF 2014 CODIFICATION OF TOWN LAWS INTO A MUNICIPAL CODE AT 7:12 P.M.
ATTORNEY FOR THE TOWN, JEFF MEYER, CONDUCTED THE SEQRA.
NEGATIVE DECLARATION OF SEQRA
RESOLUTION NO. 14135
ON MOTION OF COUNCILWOMAN FOOTE, 2ND BY SUPERVISOR HAFF, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DECLARE NEGATIVE DECLARATION OF SEQRA FOR LOCAL LAW NO. 1 OF 2014 CODIFICATION OF TOWN LAWS INTO A MUNICIPAL CODE.
RESOLUTION TO ENACT LOCAL LAW NO 1 OF 2014
RESOLUTION NO. 14136
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS A PUBLIC HEARING WAS HELD THE 8TH DAY OF JULY, 2014 BY THE TOWN BOARD OF THE TOWN OF HARTFORD, NOTICE OF WHICH WAS GIVEN AS REQUIRED BY THE MUNICIPAL HOME RULE LAW, THE OPEN MEETINGS LAW AND THE TOWN LAW OF THE STATE OF NEW YORK;
WHEREAS AT SAID PUBLIC HEARING THE TOWN BOARD CONSIDERED THE ENACTMENT OF PROPOSED LOCAL LAW NO. 1 OF 2014, ENTITLED A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS, ORDINANCES AND CERTAIN RESOLUTIONS OF THE TOWN OF HARTFORD INTO A MUNICIPAL CODE TO BE DESIGNATED THE “CODE OF THE TOWN OF HARTFORD”; AND
WHEREAS ALL INTERESTED PERSONS WERE GIVEN AN OPPORTUNITY TO BE HEARD WITH RESPECT TO THE ENACTMENT OF SAID LOCAL LAW;
NOW, THEREFORE, BE IT RESOLVED, THAT LOCAL LAW NO. 1 OF 2014 BE ENACTED.
(COPY OF LOCAL LAW AVAILABLE IN CODIFICATION PUBLICATION.)
JULY 8, 2014 REGULAR MEETING PG. 3 OF 9
INFORMATION, CORRESPONDENCE MISCELLANEOUS
SUPERVISOR HAFF DISCUSSED THE COUNTY ROUTE 23 & 23A “HARTFORD LOOP” MAINTENANCE UPDATE. HE SAID THAT HE HAS BEEN TALKING WITH THE COUNTY AND THEY MAY BE AGREEABLE IF THE TOWN MIGHT TRADE A ROAD. HE DISCUSSED A PREVIOUS STUDY WHERE THE COUNTY AND TOWN COULD TRADE ROADS – THE VILLAGE OF SALEM WAS GOING TO GET .6 OF A MILE MORE AND THEY SAID NO WAY. THAT STUDY SHOWED THAT THE COUNTY WOULD GIVE UP 45 MILES OF ROAD TO THE TOWNS AND TOWNS WOULD GIVE 14 MILES OF ROAD. IT FAILED SINCE IT WAS NOT FAIR. HARTFORD IS TRYING TO HELP OUT WITH HIGHWAY EFFICIENCY. THERE WAS DISCUSSION THAT GREG SHOULD RESEARCH WHAT TOWN ROAD MIGHT BE A FAIR TRADE IN EXCHANGE FOR COUNTY ROUTE 23 – MAIN STREET. THERE WAS DISCUSSION REGARDING HALL ROAD, SHINE HILL ROAD AND GULF LANE.
SUPPORT OF THE CHAMPLAIN CANALWAY TRAIL
RESOLUTION NO. 14137
ON MOTION OF COUNCILMAN DILLON, 2ND BY COUNCILWOMAN BEECHER THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
THE TOWN OF HARTFORD AGREES TO WORK COLLABORATIVELY WITH REGIONAL WATERFRONT MUNICIPALITIES TO CREATE A CHAMPLAIN CANALWAY TRAIL (CCT) SPANNING MORE THAN 70 MILES FROM WATERFORD, N.Y. TO WHITEHALL, N.Y.
WHEREAS, THE CCT IS ONE OF FOUR IN NEW YORK STATE’S CANALWAY TRAIL SYSTEM AND IS THE SECOND LONGEST (ERIE/365 MILES, OSWEGO/37 MILES, CAYUGA/SENECA/22 MILES); AND
WHEREAS, WHEN COMPLETED, WHITEHALL, N.Y. WILL LINK THE CCT WITH LAKE CHAMPLAIN BICYCLE TRAILS AND BECOME THE NATURAL GATEWAY TO AND FROM CANADA ALONG THE NYS CANALWAY TRAIL SYSTEM AND WATERFORD, N.Y. WILL LINK TO THE ERIE CANALWAY TRAIL LEADING ACROSS N.Y.S. TO BUFFALO, AS WELL AS THE FEEDER CANALWAY TRAIL AND WARREN CO BIKE PATH, AND
WHEREAS, THE CCT CAN PLAY AN INTEGRAL ROLE IN IMPROVING THE HEALTH AND WELL-BEING OF PEOPLE LIVING IN AND AROUND THE COMMUNITY BY PROVIDING A CLOSE-TO-HOME PLACE FOR PHYSICAL ACTIVITY; AND; WHEREAS, THE CCT WILL INCREASE LEVELS OF SAFETY BY PROVIDING TRANSPORTATION ALTERNATIVES; AND WHEREAS, THE CCT WILL PROVIDE TRAIL CONNECTIONS TO THE WATERFRONT AND DOWNTOWN AREA, SUPPORTING ECONOMIC REVITALIZATION EFFORTS; AND
WHEREAS, THE CCT WILL STRENGTHEN A CORRIDOR-WIDE IDENTITY LINKING HISTORIC, RECREATIONAL AND ECONOMIC RESOURCES; AND
WHEREAS, TAKING A COORDINATED, PARTNERSHIP APPROACH TO THE CCT ACTION PLAN WILL HELP POSITION COMMUNITIES TO OBTAIN TRAIL FUNDING WHILE MINIMIZING COMPETITION WITH EACH OTHER; AND
WHEREAS, INCREASED COORDINATION AND SUPPORT BETWEEN COMMUNITIES WILL HELP COMPLETE THE ENTIRE TRAIL, ENSURING THAT ALL CHAMPLAIN CANAL COMMUNITIES CAPTURE THE FULL RANGE OF BENEFITS FOR LOCAL RESIDENTS, VISITORS, AND BUSINESSES; AND TOWN OF HARTFORD WILL PROVIDE A VITAL OFF-ICE CONNECTION TO THE VARIOUS SNOWMOBILE TRAIL SYSTEMS IN WASHINGTON COUNTY LINKING VERMONT WITH WARREN COUNTY,
THEREFORE BE IT RESOLVED, THAT THE TOWN OF HARTFORD IN THE STATE OF NEW YORK RESOLVES THE FOLLOWING: TO ENDORSE THE CONCEPT OF THE CCT AS SET FORTH IN THE ACTION PLAN, PARTICIPATE IN COLLABORATIVE PLANNING AND IMPLEMENTATION EFFORTS FOR THE CCT AND APPOINT A REPRESENTATIVE WHO WILL ACTIVELY SERVE ON THE CHAMPLAIN CANALWAY TRAIL WORKING GROUP AND REPORT CCT PROGRESS TO THE TOWN OF HARTFORD.
RESOLUTION URGING TIME WARNER CABLE, AND POTENTIAL NEW CABLE OPERATOR COMCAST, TO INCLUDE MOUNTAIN LAKE PBS AS PART OF FUTURE COVERAGE FOR WARREN AND WASHINGTON COUNTIES AS WAS ESTABLISHED BY THE UNIVERSITY OF THE STATE OF NEW YORK PROVISIONAL CHARTER FOR MOUNTAIN LAKE PBS.
RESOLUTION NO. 14138
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, THE UNIVERSITY OF THE STATE OF NEW YORK GRANTED ON DECEMBER 20, 1968, PURSUANT TO THE PROVISIONS OF SECTIONS 246 AND 236 OF THE EDUCATION LAW, IN THE COUNTIES OF FRANKLIN, CLINTON, ESSEX, WARREN, WASHINGTON AND HAMILTON, AN EDUCATIONAL CORPORATION, MOUNTAIN LAKE PBS, TO PROVIDE EDUCATIONAL AND CULTURAL TELEVISION PROGRAMMING; AND
WHEREAS, TODAY THE MOUNTAIN LAKE PBS SIGNAL IS NOT CARRIED IN WARREN AND WASHINGTON COUNTIES; AND
JULY 8, 2014 REGULAR MEETING PG. 4 OF 9
WHEREAS, CITIZENS IN WARREN AND WASHINGTON COUNTIES ARE DEPRIVED OF MOUNTAIN LAKE PBS PROGRAMMING THAT IS PROPRIETARY, UNIQUE AND CUSTOMIZED TO THE COMMUNITIES IN ITS COVERAGE AREA; AND
NOW, THEREFORE, BE IT RESOLVED, THE TOWN OF HARTFORD STRONGLY ENCOURAGES TIME WARNER, AND POTENTIAL NEW CABLE OPERATOR COMCAST, TO INCLUDE MOUNTAIN LAKE PBS IN FUTURE CABLE CHANNEL LISTINGS IN WARREN AND WASHINGTON COUNTIES; AND
BE IT FURTHER RESOLVED, THAT THE TOWN OF HARTFORD SHALL FORWARD COPIES OF THIS RESOLUTION TO GOVERNOR ANDREW M. CUOMO, SENATOR CHARLES SCHUMER, SENATOR KIRSTIN GILLIBRAND, REPRESENTATIVE BILL OWENS, SENATOR ELIZABETH LITTLE, SENATOR KATHLEEN MARCHIONE ASSEMBLYMAN DAN STEC, ASSEMBLYMAN STEVE MCLAUGHLIN, FUTURE ASSEMBLY MEMBER IN ASSEMBLY DISTRICT 113 (CURRENTLY VACANT), AND ALL OTHERS DEEMED NECESSARY AND PROPER, ASKING FOR THEIR SUPPORT OF THIS RESOLUTION.
COMPTROLLER UNCLAIMED FUNDS
SUPERVISOR HAFF SAID THAT HE WAS CONTACTED BY THE STATE COMPTROLLERS OFFICE SAYING THAT THE TOWN COULD HAVE UNCLAIMED FUNDS. HE SAID HE FILLED OUT SOME PAPERWORK AND THE TOWN RECEIVED A $185.46 CHECK. TWO CLAIMS – ONE FROM LAWSON PRODUCTS INC FOR $160.46 AND ONE FROM FIDELITY NATIONAL TITLE INSURANCE OF NY FOR $25.00.
JOINTA GALUSHA SCHOLARSHIP AWARDS
SUPERVISOR HAFF ANNOUNCED THE WINNERS OF THE ANNUAL JOINTA GALUSHA SCHOLARSHIP AWARDS FOR 2 SENIORS ALISON PARROTT AND HANNAH CLEARWATER. THE TWO UNDERGRAD RECIPIENTS ARE ZACKARY TRIPP AND RACHEL LIEBIG. SINCE THE PROGRAM BEGAN FOURTEEN YEARS AGO $140,000 HAS BEEN PROVIDED TO THE RECIPIENTS OF THE ANNUAL AWARDS.
COMMUNITY BAND CONCERT
SUPERVISOR HAFF ANNOUNCED THAT THERE WILL BE A HARTFORD COMMUNITY BAND CONCERT ON JULY 14, 2014 AT 6:30 PM ON THE LAWN OF THE BAPTIST CHURCH. THE CONCERT WILL HONOR MR. SHELDON BINNS AND BE HIS LAST CONCERT.
COUNTY UPDATE
SUPERVISOR HAFF DISCUSSED A 2014 REAL PROPERTY TAX COMPARISON HANDOUT AND HOW IT RELATES TO SCHOOL, COUNTY AND TOWN PAYOUTS. THERE ALSO WAS DISCUSSION REGARDING GRADUATION RATES.
RESOLUTION INTRODUCING PROPOSED LOCAL LAW PROVIDING FOR THE INCLUSION OF “GOLD STAR PARENTS” WITHIN THE DEFINITION OF “QUALIFIED OWNER” FOR PURPOSES OF THE MAXIMUM EXEMPTION ALLOWABLE FOR THE ALTERNATIVE VETERAN’S EXEMPTION FROM REAL PROPERTY TAXATION
RESOLUTION NO. 14139
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, PURSUANT TO SECTION 10 OF MUNICIPAL HOME RULE LAW, THE TOWN BOARD OF THE TOWN OF HARTFORD (THE “TOWN”) HAS THE AUTHORITY TO ADOPT LOCAL LAWS; AND
WHEREAS, AND AFTER DUE DELIBERATION, THE TOWN BOARD FINDS AND DETERMINES IT IS NECESSARY AND APPROPRIATE TO ADOPT A LOCAL LAW FOR THE INCLUSION OF “GOLD STAR PARENTS” WITHIN THE DEFINITION OF “QUALIFIED OWNERS” FOR PURPOSES OF THE MAXIMUM EXEMPTION ALLOWABLE FOR THE ALTERNATIVE VETERAN’S EXEMPTION FROM REAL PROPERTY TAXATION; AND
WHEREAS, A PROPOSED LOCAL LAW HAS BEEN PREPARED, A COPY OF WHICH IS ATTACHED HERETO; AND
WHEREAS, THE TOWN BOARD IS DESIROUS OF PROCEEDING WITH THE REVIEW AND CONSIDERATION OF THIS PROPOSED LOCAL LAW.
NOW, THEREFORE BE IT RESOLVED THAT:
SECTION 1. THE PROPOSED LOCAL LAW IS HEREBY ACCEPTED FOR INTRODUCTION TO THE TOWN BOARD. A
PUBLIC HEARING SHALL BE SCHEDULED FOR THE CONSIDERATION OF THE PROPOSED LOCAL LAW TO BE HELD
BY THE TOWN BOARD ON AUGUST 12, 2014 AT 7:05 P.M. COPIES OF THE LOCAL LAW SHALL BE AVAILABLE AT
THE TOWN CLERK’S OFFICE FOR REVIEW.
SECTION 2. THE TOWN CLERK IS DIRECTED TO POST AND PUBLISH A NOTICE OF SAID PUBLIC HEARING IN
THE POST STAR AT LEAST FIVE (5) DAYS BEFORE THE HEARING.
SECTION 3. THIS RESOLUTION SHALL TAKE EFFECT IMMEDIATELY.
JULY 8, 2014 REGULAR MEETING PG. 5 OF 9
1997 FORD PICKUP SALE
SUPERVISOR HAFF SAID THAT THE 1997 FORD PICKUP SOLD ON THE AUCTIONS INTERNATIONAL ONLINE FOR A
TOTAL OF $3,363.00. THE TOWN WILL GET $2950.00 AND AUCTIONS INTERNATIONAL COMMISSION IS $413.00.
FEE SCHEDULE
SUPERVISOR HAFF SAID THAT THE SEVERAL ITEMS WITHIN THE CODIFICATION REQUIRE A FEE SCHEDULE BE DETERMINED. THE CODIFICATION DOCUMENT IS ALSO SUPPOSED TO BE MADE AVAILABLE FOR SALE. THERE WAS LENGTHY DISCUSSION REGARDING POSSIBLE CHANGES TO CURRENT FEES.
RESOLUTION NO. 14140
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO APPROVE FEE SCHEDULE TO INCLUDE ADDITION OF $50 CHARGE FOR COPY OF CODIFICATION, REVISION TO $1.00 PER PAGE FOR PERSONAL FAX AND TO INCLUDE THE MINOR, EXEMPT & MAJOR SUBDIVISION RECREATION FEES FOR LOT CREATION.
INVESTMENT POLICY
SUPERVISOR HAFF SAID THAT JOEL CARPENTER ASKED FOR AN UPDATED INVESTMENT POLICY. DENISE PETTEYS RESEARCHED THE CURRENT POLICY AND DRAFTED A PROPOSED INVESTMENT POLICY. THERE WAS DISCUSSION AND COUNCILMAN DEYOE SAID THAT HE WASN’T PREPARED TO ACCEPT THIS POLICY AT THIS TIME.
RESOLUTION NO. 14141
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSTAIN. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON. VOTING ABSTAIN – COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE INVESTMENT POLICY AS FOLLOWS:
OFFICE OF THE STATE COMPTROLLER FINANCIAL MANAGEMENT GUIDE
MAJOR MANAGEMENT AREA CASH MANAGEMENT AND INVESTMENTS
INVESTMENT POLICY FOR THE TOWN OF HARTFORD, NEW YORK
- 1. SCOPE
THIS INVESTMENT POLICY APPLIES TO ALL MONEYS AND OTHER FINANCIAL RESOURCES AVAILABLE FOR DEPOSIT AND INVESTMENT ON ITS OWN BEHALF OR ON BEHALF OF ANY OTHER ENTITY OR INDIVIDUAL.
- 2. OBJECTIVES
THE PRIMARY OBJECTIVE OF THE LOCAL GOVERNMENT’S ACTIVITIES ARE, IN PRIORITY ORDER:
- TO CONFORM WITH ALL APPLICABLE FEDERAL, STATE AND OTHER LEGAL REQUIREMENTS (LEGALITY)
- TO ADEQUATELY SAFEGUARD PRINCIPAL (SAFETY)
- TO PROVIDE SUFFICIENT LIQUIDITY TO MEET ALL OPERATING REQUIREMENTS (LIQUIDITY)
- TO OBTAIN A REASONABLE RATE OF RETURN (YIELD)
- 3. DELEGATION OF AUTHORITY
THE GOVERNING BOARD’S RESPONSIBILITY FOR ADMINISTRATION OF THE INVESTMENT PROGRAM IS DELEGATED TO THE SUPERVISOR OF THE TOWN OF HARTFORD WHO SHALL ESTABLISH WRITTEN PROCEDURES FOR THE OPERATION OF THE INVESTMENT PROGRAM CONSISTENT WITH THESE INVESTMENT POLICIES. SUCH PROCEDURES SHALL INCLUDE INTERNAL CONTROLS TO PROVIDE A SATISFACTORY LEVEL OF ACCOUNTABILITY BASED ON A DATA BASE OR RECORDS INCORPORATING DESCRIPTION AND AMOUNTS OF
INVESTMENTS, TRANSACTION DATES, AND OTHER RELEVANT INFORMATION. IN ADDITION, THE INTERNAL CONTROL PROCEDURES SHALL DESCRIBE THE RESPONSIBILITIES AND LEVELS OF AUTHORITY FOR KEY INDIVIDUALS INVOLVED IN THE INVESTMENT PROGRAM.
- 4. PRUDENCE
ALL PARTICIPANTS IN THE INVESTMENT PROCESS SHALL SEEK TO ACT RESPONSIBLY AS CUSTODIANS OF THE PUBLIC TRUST AND SHALL AVOID ANY TRANSACTION THAT MIGHT IMPAIR PUBLIC CONFIDENCE IN THE TOWN BOARD OF THE TOWN OF HARTFORD TO GOVERN EFFECTIVELY.
INVESTMENT SHALL BE MADE WITH JUDGMENT AND CARE, UNDER CIRCUMSTANCES THEN PREVAILING, WHICH PERSONS OF PRUDENCE, DISCRETION AND INTELLIGENCE EXERCISE IN THE MANAGEMENT OF THEIR OWN AFFAIRS, NOT FOR SPECULATION, BUT FOR INVESTMENT, CONSIDERING THE SAFETY OF THE PRINCIPAL AS WELL AS THE PROBABLE INCOME TO BE DERIVED.
ALL PARTICIPANTS INVOLVED IN THE INVESTMENT PROCESS SHALL REFRAIN FROM PERSONAL BUSINESS ACTIVITY THAT COULD CONFLICT WITH PROPER EXECUTION OF THE INVESTMENT PROGRAM, OR WHICH COULD IMPAIR THEIR ABILITY TO MAKE IMPARTIAL INVESTMENT DECISIONS.
JULY 8, 2014 REGULAR MEETING PG. 6 OF 9
- 5. DIVERSIFICATION
IT IS THE POLICY OF THE TOWN BOARD OF THE TOWN OF HARTFORD TO DIVERSIFY ITS DEPOSITS AND INVESTMENTS BY FINANCIAL INSTITUTION, BY INVESTMENT INSTRUMENT, AND BY MATURITY SCHEDULING.
- 6. INTERNAL CONTROLS
IT IS THE POLICY OF THE TOWN BOARD OF THE TOWN OF HARTFORD FOR ALL MONEYS COLLECTED BY ANY OFFICER OR EMPLOYEE OF THE GOVERNMENT TO TRANSFER THOSE FUNDS TO THE SUPERVISOR WITHIN THE TIME PERIOD SPECIFIED BY LAW.
THE SUPERVISOR IS RESPONSIBLE FOR ESTABLISHING AND MAINTAINING AN INTERNAL CONTROL STRUCTURE TO PROVIDE REASONABLE, BUT NOT ABSOLUTE, ASSURANCE THAT DEPOSITS AND INVESTMENTS ARE SAFEGUARDED AGAINST LOSS FROM UNAUTHORIZED USE OR DISPOSITION, THAT TRANSACTIONS ARE EXECUTED IN ACCORDANCE WITH MANAGEMENT’S AUTHORIZATION AND RECORDED PROPERLY, AND IS MANAGED IN COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS.
- 7. DESIGNATION OF DEPOSITORIES
THE BANKS AND TRUST COMPANIES AUTHORIZED TO THE DEPOSIT OF MONIES UP TO THE FOLLOWING MAXIMUM AMOUNTS ARE:
GLENS FALLS NATIONAL BANK NO MAXIMUM AMOUNT DANA HAFF, SUPERVISOR
ROBERT DILLON, DEPUTY SUPERVISOR
- 8. COLLATERALIZING OF DEPOSITS
IN ACCORDANCE WITH THE PROVISIONS OF GENERAL MUNICIPAL LAW, SECTION 10, ALL DEPOSITS OF THE TOWN BOARD OF THE TOWN OF HARTFORD, INCLUDING CERTIFICATES OF DEPOSIT AND SPECIAL TIME DEPOSITS, IN EXCESS OF THE AMOUNT INSURED UNDER THE PROVISIONS OF THE FEDERAL DEPOSIT INSURANCE ACT SHALL BE SECURED:
- BY A PLEDGE OF “ELIGIBLE SECURITIES” WITH AN AGGREGATE “MARKET VALUE”, OR PROVIDED BY GENERAL MUNICIPAL LAW, SECTION 10, EQUAL TO THE AGGREGATE AMOUNT OF DEPOSITS FROM THE CATEGORIES DESIGNATED IN APPENDIX A TO THE POLICY.
- BY ELIGIBLE “IRREVOCABLE LETTER OF CREDIT” ISSUED BY A QUALIFIED BANK OTHER THAN THE BANK WITH THE DEPOSIT IN FAVOR OF THE GOVERNMENT FOR A TERM NOT TO EXCEED 90 DAYS WITH AN AGGREGATE VALUE EQUAL TO 140% OF THE AGGREGATE AMOUNT OF DEPOSITS AND THE AGREED UPON INTEREST, IF ANY. A QUALIFIED BANK IS ONE WHOSE COMMERCIAL PAPER AND OTHER UNSECURED SHORT-TERM DEBT OBLIGATIONS ARE RATED IN ONE OF THE THREE HIGHEST RATING CATEGORIES OF AT LEAST ONE NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION OR BY A BANK THAT IS IN COMPLIANCE WITH APPLICABLE FEDERAL MINIMUM RISK-BASED CAPITAL REQUIREMENTS.
- BY AN ELIGIBLE SURETY BOND PAYABLE TO THE GOVERNMENT FOR AN AMOUNT AT LEAST EQUAL TO 100% OF THE AGGREGATE AMOUNT OF DEPOSITS AND THE AGREED UPON INTEREST, IF ANY, EXECUTED BY AN INSURANCE COMPANY AUTHORIZED TO DO BUSINESS IN NEW YORK STATE, WHOSE CLAIMS-PAYING ABILITY IS RATED IN THE HIGHEST RATING CATEGORY BY AT LEAST TWO NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATIONS.
- 9. SAFEKEEPING AND COLLATERALIZATION
ELIGIBLE SECURITIES USED FOR COLLATERALIZING DEPOSITS SHALL BE HELD BY (THE DEPOSITARY AND/OR A THIRD PARTY) BANK OR TRUST COMPANY SUBJECT TO SECURITY AND CUSTODIAL AGREEMENTS.
THE SECURITY AGREEMENT SHALL PROVIDE THAT ELIGIBLE SECURITIES ARE BEING PLEDGED TO SECURE LOCAL GOVERNMENT DEPOSITS TOGETHER WITH AGREED UPON INTEREST, IF ANY AND ANY COST OR EXPENSES ARISING OUT OF THE COLLECTION OF SUCH DEPOSITS UPON DEFAULT. IT SHALL ALSO PROVIDE THE CONDITIONS UNDER WHICH THE SECURITIES MAY BE SOLD, PRESENTED FOR PAYMENT, SUBSTITUTED OR RELEASED AND THE EVENTS WHICH WILL ENABLE THE LOCAL GOVERNMENT TO EXERCISE ITS RIGHTS AGAINST THE PLEDGED SECURITIES. IN THE EVENT THAT THE SECURITIES AREN’T REGISTERED OR INSCRIBED IN THE NAME OF THE LOCAL GOVERNMENT, SUCH SECURITIES SHALL BE DELIVERED IN A FORM SUITABLE FOR TRANSFER OR WITH AN ASSIGNMENT IN BLANK TO THE TOWN OF HARTFORD OR ITS CUSTODIAL BANK OR TRUST COMPANY. WHENEVER ELIGIBLE SECURITIES DELIVERED TO THE CUSTODIAL BANK OR TRUST COMPANY ARE TRANSFERRED BY ENTRIES ON THE BOOKS OF A FEDERAL RESERVE BANK OR OTHER BOOK-ENTRY SYSTEM OPERATED BY A FEDERALLY REGULATED ENTITY WITHOUT PHYSICAL DELIVERY OF THE EVIDENCE OF THE OBLIGATIONS, THEN THE RECORDS OF THE CUSTODIAL BANK OR TRUST COMPANY SHALL BE REQUIRED TO SHOW, AT ALL TIMES, THE INTEREST OF THE GOVERNMENT IN THE SECURITIES (OR THE PRO RATA PORTION OF A POOL OF ELIGIBLE SECURITIES) AS SET FORTH IN THE SECURITY AGREEMENT.
THE CUSTODIAL AGREEMENT SHALL PROVIDE THAT PLEDGED SECURITIES HELD BY THE BANK OR TRUST COMPANY, OR AGENT OF AND CUSTODIAN FOR, THE LOCAL GOVERNMENT, WILL BE KEPT SEPARATE AND APART FROM THE GENERAL ASSETS OF THE CUSTODIAL
BANK OR TRUST COMPANY AND WILL NOT BE COMMINGLED WITH OR BECOME PART OF THE BACKING OF ANY OTHER DEPOSIT OR OTHER BANK LIABILITIES. THE AGREEMENT SHOULD ALSO DESCRIBE THAT THE CUSTODIAN SHALL CONFIRM THE RECEIPT, SUBSTITUTION OR RELEASE OF THE SECURITIES. THE AGREEMENT SHALL PROVIDE FOR THE FREQUENCY OR REVALUATION OF ELIGIBLE SECURITIES AND FOR THE SUBSTITUTION OF SECURITIES WHEN A CHANGE IN THE RATING OF A SECURITY MAY CAUSE INELIGIBILITY. SUCH AGREEMENT SHALL INCLUDE ALL PROVISIONS NECESSARY TO PROVIDE THE LOCAL GOVERNMENT A PERFECTED INTEREST IN THE SECURITIES.
- 10. PERMITTED INVESTMENTS
AS AUTHORIZED BY GENERAL MUNICPAL LAW, SECTION 11, THE TOWN OF HARTFORD AUTHORIZES THE SUPERVISOR TO INVEST MONEYS NOT REQUIRED FOR IMMEDIATE EXPENDITURE FOR TERMS NOT TO EXCEED ITS PROJECTED CASH FLOW NEEDS IN THE FOLLOWING TYPES OF INVESTMENTS:
- INTEREST BEARING CHECKING ACCOUNTS;
- SPECIAL TIME DEPOSIT ACCOUNTS;
- CERTIFICATES OF DEPOSIT
- OBLIGATIONS OF THE UNITED STATES OF AMERICA;
JULY 8, 2014 REGULAR MEETING PG. 7 OF 9
- OBLIGATIONS GUARANTEED BY AGENCIES OF THE UNITED STATES OF AMERICA WHERE THE PAYMENT OF PRINCIPAL AND INTEREST ARE GUARANTEED BY THE UNITED STATES OF AMERICA;
- OBLIGATIONS OF THE STATE OF NEW YORK;
- OBLIGATIONS ISSUED PURSUANT TO LFL SECTION 24.00 OR 25.00 (I.E., TAX ANTICIPATION NOTES AND REVENUE ANTICIPATION NOTES) (WITH APPROVAL OF THE STATE COMPTROLLER) BY ANY MUNICIPALITY, SCHOOL DISTRICT OR DISTRICT CORPORATION OTHER THAN THE TOWN OF HARTFORD;
- AN OBLIGATION OF PUBLIC AUTHORITIES, PUBLIC HOUSING AUTHORITIES, URBAN RENEWAL AGENCIES AND INDUSTRIAL DEVELOPMENT AGENCIES WHERE THE GENERAL STATE STATUTES GOVERNING SUCH ENTITIES OR WHOSE SPECIFIC ENABLING LEGISLATION AUTHORIZES SUCH INVESTMENTS.
- OBLIGATION OF THIS LOCAL GOVERNMENT, BUT ONLY WITH ANY MONEYS IN A RESERVE FUND ESTABLISHED PURSUANT TO GML, SECTION 6-C, 6-D, 6-E, 6-G, 6-H, 6-J, 6-L, 6-M OR 6-N.
ALL INVESTMENT OBLIGATIONS SHALL BE PAYABLE OR REDEEMABLE AT THE OPTION OF THE TOWN OF HARTFORD WITHIN SUCH TIMES AS THE PROCEEDS WILL BE NEEDED TO MEET EXPENDITURES FOR PURPOSES FOR WHICH THE MONEYS WERE PROVIDED AND, IN THE CASE OF OBLIGATIONS PURCHASED WITH THE PROCEEDS OF BONDS OR NOTES, SHALL BE PAYABLE OR REDEEMABLE AT THE OPERATION OF THE TOWN OF HARTFORD WITHIN TWO YEARS OF THE DATE OF PURCHASE. TIME DEPOSIT ACCOUNTS AND CERTIFICATES OF DEPOSIT SHALL BE PAYABLE WITHIN SUCH TIMES AS THE PROCEEDS WILL BE NEEDED TO MEET EXPENDITURES FOR WHICH THE MONEYS WERE OBTAINED, AND SHALL BE SECURED AS PROVIDED IN SECTIONS 8 AND 9 HEREIN.
- 11. AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
THE TOWN OF HARTFORD SHALL MAINTAIN A LIST OF FINANCIAL INSTITUTIONS AND DEALERS APPROVED FOR INVESTMENT PURPOSES AND ESTABLISH APPROPRIATE LIMITS TO THE AMOUNT OF INVESTMENTS WHICH CAN BE MADE WITH EACH FINANCIAL INSTITUTION OR DEALER. ALL FINANCIAL INSTITUTIONS WITH WHICH THE TOWN OF HARTFORD CONDUCTS BUSINESS MUST BE CREDIT WORTHY. BANKS SHALL PROVIDE THEIR MOST RECENT CONSOLIDATED REPORT OR CONDITION AT THE REQUEST OF THE TOWN OF HARTFORD. SECURITY DEALERS NOT AFFILIATED WITH A BANK SHALL BE REQUIRED TO BE CLASSIFIED AS REPORTING DEALERS AFFILIATED WITH THE NEW YORK FEDERAL RESERVE BANK, AS PRIMARY DEALERS. THE SUPERVISOR IS RESPONSIBLE FOR EVALUATING THE FINANCIAL POSITION AND MAINTAINING A LISTING OF PROPOSED DEPOSITORIES, TRADING PARTNERS AND CUSTODIANS. SUCH LISTING SHALL BE EVALUATED AT LEAST ANNUALLY.
- 12. PURCHASE OF INVESTMENTS
THE SUPERVISOR IS AUTHORIZED TO CONTRACT FOR THE PURCHASE OF INVESTMENTS:
- DIRECTLY, INCLUDING THROUGH A REPURCHASE AGREEMENT, FROM AN AUTHORIZED TRADING PARTNER;
- BY PARTICIPATION IN A COOPERATIVE INVESTMENT PROGRAM WITH ANOTHER AUTHORIZED GOVERNMENTAL ENTITY PURSUANT TO ARTICLE 5G OF THE GENERAL MUNICIPAL LAW AND IN ACCORDANCE WITH ARTICLE 3-A OF THE GENERAL MUNICIPAL LAW.
- BY UTILIZING AN ONGOING INVESTMENT PROGRAM WITH AN AUTHORIZED TRACKING PARTNER PURSUANT TO A CONTRACT AUTHORIZED BY THE GOVERNING BOARD.
ALL PURCHASED OBLIGATIONS, UNLESS REGISTERED OR INSCRIBED IN THE NAME OF THE LOCAL GOVERNMENT, SHALL BE PURCHASED THROUGH, DELIVERED TO AND HELD IN THE CUSTODY OF A BANK OR A TRUST COMPANY. SUCH OBLIGATIONS SHALL BE PURCHASED, SOLD OR PRESENTED FOR REDEMPTION OR PAYMENT BY SUCH BANK OR TRUST COMPANY ONLY IN ACCORDANCE WITH PRIOR WRITTEN AUTHORIZATION FROM THE OFFICER AUTHORIZED TO MAKE THE INVESTMENT. ALL SUCH TRANSACTION SHALL BE CONFIRMED IN WRITING TO THE TOWN OF HARTFORD BY THE BANK OR TRUST COMPANY. ANY OBLIGATION HELD IN THE CUSTODY OF A BANK OR TRUST COMPANY SHALL BE HELD PURSUANT TO A WRITTEN CUSTODIAL AGREEMENT AS DESCRIBED IN GENERAL MUNICIPAL LAW, SECTION 10.
THE CUSTODIAL AGREEMENT SHALL PROVIDE THAT SECURITIES HELD BY THE BANK OR TRUST COMPANY, AS AGENT OF AND CUSTODIAN FOR, THE LOCAL GOVERNMENT, WILL BE KEPT SEPARATE AND APART FROM THE GENERAL ASSETS OF THE CUSTODIAL BANK OR BECOME BACKING FOR ANY OTHER DEPOSIT OR OTHER LIABILITIES. THE AGREEMENT SHALL DESCRIBE HOW THE CUSTODIAN SHALL CONFIRM THE RECEIPTS AND RELEASE OF THE SECURITIES. SUCH AGREEMENT SHALL INCLUDE ALL PROVISIONS NECESSARY TO PROVIDE THE LOCAL GOVERNMENT A PERFECTED INTEREST IN THE SECURITIES.
- 13. ANNUAL REVIEW AND AMENDMENTS
THE TOWN OF HARTFORD SHALL REVIEW THIS INVESTMENT POLICY ANNUALLY, AND IT SHALL HAVE THE POWER TO AMEND THIS POLICY AT ANY TIME.
- 14. DEFINITIONS
THE TERMS “PUBLIC FUNDS,” “PUBLIC DEPOSITS,” “BANK,” “TRUST COMPANY,” “ELIGIBLE SECURITIES,” “ELIGIBLE SURETY BOND,” AND “ELIGIBLE LETTER OF CREDIT” SHALL HAVE THE SAME MEANINGS AS SET FORTH IN GENERAL MUNICIPAL LAW SECTION 10.
APPENDIX A
SCHEDULE OF ELIGIBLE SECURITIES
a) OBLIGATIONS ISSUED, OR FULLY INSURED OR GUARANTEED AS TO THE PAYMENT OF PRINCIPAL AND INTEREST, BY THE UNITED STATES OF AMERICA, AN AGENCY THEREOF OR A UNITED STATES GOVERNMENT SPONSORED CORPORATION.
b) OBLIGATION ISSUED OR FULLY GUARANTEED BY INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT, THE INTER-AMERICAN DEVELOPMENT BANK, THE ASIAN DEVELOPMENT BANK, AND THE AFRICAN DEVELOPMENT BANK.
c) OBLIGATIONS PARTIALLY INSURED OR GUARANTEED BY ANY AGENCY OF THE UNITED STATES OF AMERICA, AT A PROPORTION OF THE MARKET VALUE OF THE OBLIGATION THAT REPRESENTS THE AMOUNT OF THE INSURANCE OR GUARANTY.
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d) OBLIGATIONS ISSUED OR FULLY INSURED OR GUARANTEED BY THE STATE OF NEW YORK, OBLIGATIONS ISSUED BY A MUNICIPAL CORPORATION, SCHOOL DISTRICT OR DISTRICT CORPORATION OF SUCH STATE OR OBLIGATIONS OF ANY PUBLIC BENEFIT CORPORATION WHICH UNDER A SPECIFIC STATE STATUTE MAY BY ACCEPTED AS SECURITY FOR DEPOSITS OF PUBLIC MONEYS.
e) OBLIGATIONS OF COUNTIES, CITIES AND OTHER GOVERNMENTAL ENTITIES OF A STATE OTHER THAN THE STATE OF NEW YORK HAVING THE POWER TO LEVY TAXES THAT ARE BACKED BY THE FULL FAITH AND CREDIT OF SUCH GOVERNMENTAL ENTITY AND RATED IN ONE OF THE THREE HIGHEST RATING CATEGORIES BY A LEAST ONE NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION.
f) OBLIGATIONS FOR DOMESTIC CORPORATIONS RATED IN ONE OF THE TWO HIGHEST RATING CATEGORIES BY AT LEAST ONE NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION.
g) ANY MORTGAGEE RELATED SECURITIES, AS DEFINED IN THE SECURITIES EXCHANGE ACT OF 1934, AS AMENDED, WHICH MAY BE PURCHASED BY BANKS UNDER THE LIMITATIONS ESTABLISHED BY BANK REGULATORY AGENCIES.
h) COMMERCIAL PAPER AND BANKERS’ ACCEPTANCES ISSUED BY A BANK, OTHER THAN THE BANK, RATED IN THE HIGHEST SHORT TERM CATEGORY BY AT LEAST ONE NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION AND HAVING MATURITIES OF NO LONGER THAN 60 DAYS FROM THE DATE THEY ARE PLEDGED.
i) ZERO COUPON OBLIGATIONS OF THE UNITED STATES GOVERNMENT MARKETED AS “TREASURY STRIPS.”
j) OBLIGATION ISSUED BY STATES (OTHER THAN THE STATE OF NEW YORK) OF THE UNITED STATES RATED IN ONE OF THE THREE HIGHEST RATING CATEGORIES BY AT LEAST ONE NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION.
NIGHTTIME ILLUMINATION FOR TOWN HALL FLAGPOLE
SUPERVISOR HAFF SAID THAT THE TOWN CLERK HAD FOUND LEGISLATION THAT REQUIRES FLAGS AT MUNICIPAL BUILDINGS TO BE RAISED AND LOWERED DAILY OR ELSE ILLUMINATED AT NIGHT.
YOUTH COMMISSION REPORT
RON SMITH SAID DISCUSSED THE YOUTH COMMISSION WILL BE PARTICIPATING IN THE TOWN WIDE GARAGE SALE SELLING FOOD AT THE SCHOOL. THEY HAVE BOTH BOYS AND GIRLS MIDDLE LEAGUE TEAMS THIS YEAR. HE DISCUSSED HOW EVERYONE WORKS HARD TO KEEP THE COSTS DOWN. AMBER MERCURE LINDGREN SAID THAT THE YOUTH COMMISSION WILL BE MAKING A BIRD FEEDER ON JULY 19TH AND WILL GET A BIRD WATCHING GUIDE BOOK AS WELL.
RESOLUTION NO. 14142
ON MOTION OF COUNCILWOMAN FOOTE, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 1 NAY. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE. VOTING NAY, SUPERVISOR HAFF.
RESOLVED TO ACCEPT WITH REGRET ALISON GETTY’S RESIGNATION FROM THE YOUTH COMMISSION.
RESOLUTION NO. 14143
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO POST VACANCY FOR (1) FULL TIME MEMBER AND (1) ALTERNATE MEMBER OF THE YOUTH COMMISSION MEMBER.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THE NEW TRUCK IS IN AND PAID FOR – SHOULD BE LETTERED THIS WEEK.
RESOLUTION NO. 14144
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
JULY 8, 2014 REGULAR MEETING PG. 9 OF 9
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE TALKED WITH RANDY WOODWARD ABOUT EXPANDING HIS BUSINESS. HE WENT TO INVESTIGATE A 5TH WHEEL TRAILER ON THE STEVE BRITTON PROPERTY AND THE MAN INTENDS TO PURCHASE THE PROPERTY AND EXPLOSIVES BUSINESS FROM STEVE BRITTON ETC. SUPERVISOR HAFF ASKED THE STATUS OF HIS REQUEST FOR A LIST OF DILAPIDATED HOMES. MARK SAID HE WAS ON VACATION. SUPERVISOR HAFF SAID HE DID NOT HEAR FROM HIM AND HE FEELS A SIMPLE REPLY WOULD BE APPRECIATED. SUPERVISOR HAFF ASKED MARK TO INVESTIGATE IF THERE IS A CARCASS DUMP OCCURRING ON THE POTTER FARM ON NORTHRUP LANE. HE SAID IF MARK FINDS AN ISSUE WITH THIS – PROCEED WITH ENFORCEMENT AND SITE THEM – DON’T WAIT UNTIL THE NEXT TOWN BOARD MEETING.
RESOLUTION NO. 14145
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 14146
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
COUNCILMAN DILLON SAID THAT THE ECONOMIC DEVELOPMENT COMMITTEE MET AND ESTABLISHED A LIST OF TOP 5 ISSUES TO PURSUE BEING HIGH SPEED INTERNET, QUALITY WORKING TELEPHONE LANDLINES, UPGRADE AND REVERSE THE TREND OF ABANDONED HOMES IN DISREPAIR OR FORECLOSURE, BUILD LOCAL DIGITAL MARKETING EFFORTS, CREATE MARKETING MATERIALS TO PROMOTE HARTFORD. COUNCILMAN DILLON DISCUSSED THE CLASS THAT HE ATTENDED FOR ECONOMIC DEVELOPMENT – HE SAID IT WAS SUCH A GREAT EXPERIENCE AND VERY INFORMATIVE. THERE WAS DISCUSSION THAT THERE IS STILL A VACANCY ON THIS COMMITTEE AND SUPERVISOR HAFF SAID HE WAS THINKING OF ASKING LISA BASSETT TO SERVE.
RESOLUTION NO. 14147
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ECONOMIC DEVELOPMENT COMMITTEE REPORT BE ACCEPTED.
PUBLIC DISCUSSION
PHIL GIBSON DISCUSSED WHAT HE HAS GONE THROUGH WITH COUNTY CODE ENFORCEMENT IN REGARD TO HIS NEW DOUBLE WIDE AND JUNK LOCATED ON STATE ROUTE 196.
EXECUTIVE SESSION
RESOLUTION NO. 14148
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 8:50 P.M. DUE TO DISCUSSIONS RELATING TO PROPOSED, PENDING, OR CURRENT LITIGATION AND TO ADJOURN THE MEETING.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON
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COUNCILMAN DEYOE