A REGULAR/ORGANIZATIONAL TOWN BOARD MEETING WAS HELD ON TUESDAY, JANUARY 8, 2019 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
ROBERT DILLON, COUNCILMAN
ELIZABETH FOOTE, COUNCILWOMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MARK MILLER, ENFORCEMENT OFFICER
GREG BROWN, HIGHWAY SUPERINTENDENT
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR EMMA BREAULT WHO PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.
PAYMENT OF BILLS
RESOLUTION NO. 19001
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #13 OF 2018 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #556-574 $ 21,904.93
GENERAL VOUCHER #575-587 $ 839.52
ABSTRACT # 1 OF 2019
HIGHWAY VOUCHER #1 – 2 $ 11,372.56
YOUTH VOUCHER #3 $ 107.70
GENERAL VOUCHER #4 – 13 $ 9,446.73
SUPERVISOR’S REPORT
SUPERVISOR HAFF DISCUSSED THAT THE NYCLASS ACCOUNTS ARE NOT SHOWING UP YET – JOEL IS IN THE PROCESS OF SETTING UP THE ACCOUNTS.
RESOLUTION NO. 19002
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 3,550.00
A1420.4 LAW, CONTR EXP +$ 2,000.00
A3620.4 ENFORCEMENT OFFICER, CONTR EXP +$ 50.00
A5132.4 HIGHWAY GARAGE, CONTR EXP +$ 1,500.00
D5112.2 HIGHWAY – CHIPS – $ 14,029.00
D9060.8 HIGHWAY – MEDICAL INSURANCE – $ 4,820.00
D2665 HIGHWAY – SALE OF EQUIPMENT – $ 2,151.00
D5110.4 HIGHWAY – ROAD REPAIRS +$ 5,000.00
D5130.4 HIGHWAY – REPAIRS MAINT FUEL +$ 6,000.00
D5142.4 SNOW REMOVAL CONTR EXP +$ 10,000.00
TOWN CLERK REPORT
RESOLUTION NO. 19003
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
JANUARY 8, 2019 REGULAR & ORGANIZATIONAL MEETING PAGE 2 OF 9
MINUTE REVIEW
RESOLUTION NO. 19004
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 11, 2018.
RESOLUTION NO. 19005
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR OCTOBER 23, 2018.
RESOLUTION NO. 19006
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR DECEMBER 3, 2018.
OPEN ORGANIZATIONAL MEETING
RESOLUTION NO. 19007
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE ORGANIZATIONAL MEETING BE OPENED AT 7:12 P.M.
CONTINUE THE ESTABLISHED RULES OF PROCEDURE FOR TOWN BOARD MEETINGS
RESOLUTION NO. 19008
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED AS FOLLOWS:
A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.
B) AUDIT SESSION SHALL START AT 6:30 PM PRIOR TO THE OPENING OF THE REGULAR MEETING.
C) THE SUPERVISOR CHAIRS THE MEETINGS. IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING. THE CHAIR SHALL OPEN, PRESIDE UPON AND ADJOURN ALL MEETINGS.
D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.
E) ALL MOTIONS MADE NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD. CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED. VOTING BY PROXY, TELEPHONE OR AFFIDAVIT IS PROHIBITED. A MEMBER MUST BE PHYSICALLY PRESENT IN ORDER TO VOTE ON ANY MATTER BEFORE THE BOARD.
F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.
AUTHORITY OF SUPERVISOR
RESOLUTION NO. 19009
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.
JANUARY 8, 2019 REGULAR & ORGANIZATIONAL MEETING PG. 3 OF 9
CODE OF ETHICS
RESOLUTION NO. 19010
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE, AS PER NYS GML ARTICLE 18 SECTION 809, THE ATTACHED CODE OF ETHICS (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED FOR ALL TOWN OF HARTFORD MUNICIPAL OFFICERS & EMPLOYEES.
CONFLICTS OF INTEREST
RESOLUTION NO. 19011
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE TO RECOGNIZE THE VALIDITY OF NYS GML ARTICLE 18 SECTIONS 800-806: CONFLICTS OF INTEREST OF MUNICIPAL OFFICERS AND EMPLOYEES AND PUBLICALLY POST IN THE TOWN MEETING HALL.
TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORD
RESOLUTION NO. 19012
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT GLENS FALLS NATIONAL BANK AND NYCLASS SHALL BE THE DEPOSITORIES OF TOWN FUNDS.
TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICES
RESOLUTION NO. 19013
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE GRANVILLE SENTINEL SHALL BE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICES. THIS LOCAL PAPER IS AVAILABLE AT THE HARTFORD STEWART’S NEWS STAND WHICH ALLOWS CITIZENS THE AVAILABILITY OF A LOCAL PAPER TO BECOME AWARE OF TOWN OF HARTFORD PUBLIC POSTINGS.
OFFICIAL UNDERTAKING
RESOLUTION NO. 19014
ON MOTION OF COUNCILMAN DILLON, 2ND BY SUPERVISOR HAFF, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE THE BLANKET UNDERTAKING POLICY FOR OFFICERS, CLERKS, & EMPLOYEES OF THE TOWN AS PROVIDED THRU NYMIR ($10,000 PER EMPLOYEE WITH $500 DEDUCTIBLE. EXCESS OVER THE $10,000 FOR SUPERVISOR $20,000, TAX COLLECTOR $400,000 AND SCHOOL TAX COLLECTOR $600,000).
PROCUREMENT POLICY
RESOLUTION NO. 19015
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE THE PROCUREMENT POLICY (REVISION 3/10/15) TO SET FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS AND SERVICES AS PER NYS GML SECTION 103 AND SECTION 104-B.
AUTHORIZE PAYMENT IN ADVANCE OF AUDIT
RESOLUTION NO. 19016
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
WHEREAS, THE TOWN BOARD MAY BY RESOLUTION AUTHORIZE THE PAYMENT OF UTILITY SERVICES, FUEL AND POSTAGE AS DESCRIBED BY TOWN LAW SEC. 118(2), NOW THEREFORE BE IT
JANUARY 8, 2019 REGULAR & ORGANIZATIONAL MEETING PG. 4 OF 9
RESOLVED, THAT THE TOWN BOARD OF THE TOWN OF HARTFORD DOES HEREBY AUTHORIZE THE PAYMENT OF UTILITY BILLS, FUEL, ROAD SALT AND POSTAGE. ALL OF THESE “OUT OF AUDIT” PAYMENTS WILL BE PRESENTED AT THE NEXT REGULAR MEETING FOR OVERSIGHT REVIEW BY THE BOARD.
MILEAGE REIMBURSEMENT RATE
RESOLUTION NO. 19017
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
WHEREAS, THE MILEAGE REIMBURSEMENT RATE FOR 2019 MIRRORS THE 2019 IRS STANDARD MILEAGE RATE FOR BUSINESS MILES DRIVEN AT $58 CENTS PER MILE NOW THEREFORE BE IT
RESOLVED THAT THE MILEAGE REIMBURSEMENT RATE FOR 2019 TO BE SET AT $58 CENTS FOR THE ASSESSOR, TAX COLLECTOR AND ENFORCEMENT OFFICER FOR THE PERFORMANCE OF THEIR DUTIES. AND THIS RATE SHALL ALSO BE THE RATE COMPENSATED UNDER THE TRAVEL POLICY FOR ANY PRE-AUTHORIZED TRAVEL.
TRAVEL POLICY
RESOLUTION 19018
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE TO OBSERVE THE TRAVEL POLICY REVISION DATED 1/10/17.
AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDS
RESOLUTION NO. 19019
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2019 NOT TO EXCEED EXPENDITURES OF $735,000.00 FROM TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2019 AS APPROPRIATED IN THE 2019 BUDGET.
FIX THE WAGES
RESOLUTION NO. 19020
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2019 PER THE ATTACHED 2019 WAGE LIST. ONLY THOSE WAGES SPECIFICALLY DENOTED AS BEING “FIXED” ON THE WAGE LIST ARE AFFECTED BY THIS RESOLUTION.
JANUARY 8, 2019 REGULAR AND ORGANIZATIONAL MEETING PG. 5 OF 9
Town of Hartford
2019 Employee Wages
Job Title Salary Hourly Rate over time Pay Schedule Per PP 26 weeks Fixed?
Year 2019 *
Historian 1,229.00 Monthly 102.42 Y
Legislative Board 1,364.00 Monthly 113.67 Y 4 persons
Highway Superintendent 48,319.00 Biweekly 1,858.42 Y
Deputy Hwy Superintendent 0.45 Biweekly 36.00 @ 80hrs N
Planning Board 1 27.63 per mtg Quarterly 82.89 Y 7 persons
Planning Board 2 38.67 per mtg Quarterly 116.01 Y Chair/Secrty
Personnel 15,082.00 Monthly 1256.83 Y
Budget Officer 3,232.00 Monthly 269.33 Y
Highway Wages 18.50 27.75 Biweekly 1,480 @ 80hrs N 4 persons
Highway-PT 12.16 18.24 Biweekly 972.80 @ 80hrs N
Highway Probationary rate 16.65 24.98 Biweekly 1,332 @ 80hrs N
Cemetery 11.04 16.56 Biweekly 883.20 @ 80hrs N
Assessor 22,087.00 Biweekly 849.5 Y
Town Supervisor 5,410.00 Monthly 451 Y
Janitorial 1,458.00 Biweekly 56.08 N
Enforcement Officer 7,891.00 Monthly 657.58 Y
Town Clerk 32,487.00 Biweekly 1249.5 Y
Vital Statistics 285.00 Annual Y
Tax Collector – School tax 2,601.00 Annual Y
Municipal Court, Judge 8,013.00 Monthly 667.75 Y
Court Clerk, Wages 3,973.00 Monthly 331.08 Y
Deputy Town Clerk 500.00 12.00 18.00 Biweekly 3 hr minimum call out ?
Board of Assessment Review 82.00 Annual N 5 persons
* subject to software rounding
TOWN BOARD APPOINTMENTS
RESOLUTION NO. 19021
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF COURT CLERK – STEPHANY EUBER (TO BE EMPLOYED OR DISCHARGED FROM SERVICE UPON ADVICE AND CONSENT OF THE TOWN JUSTICE).
JANUARY 8, 2019 REGULAR & ORGANIZATIONAL MEETING PG. 6 OF 9
RESOLUTION NO. 19022
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ATTORNEY FOR THE TOWN AND PLANNING BOARD LEGAL MATTERS: FITZGERALD MORRIS BAKER FIRTH AND MEYER & FULLER. WHICH ATTORNEY FIRM TO USE FOR ANY PARTICULAR INSTANCE WILL BE DETERMINED BY BEST USE.
RESOLUTION NO. 19023
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ENFORCEMENT OFFICER – MARK MILLER.
RESOLUTION NO. 19024
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT ANNUAL APPOINTMENT OF NON-VOTING YOUTH COMMISSION LIAISONS – HCSD WENDY HARRINGTON AND TOWN COUNCIL BARBARA BEECHER.
RESOLUTION NO. 19025
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF YOUTH COMMISSION MEMBER UNEXPIRED TERM THAT ENDS 12/31/25- AMBER MERCURE.
RESOLUTION NO. 19026
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 2 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN DILLON, AND SUPERVISOR HAFF. VOTING NAY, COUNCILWOMAN FOOTE AND COUNCILMAN BURCH.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF PLANNING BOARD MEMBER TERM THAT ENDS 12/31/25- PATTY HAPPY.
RESOLUTION NO. 19027
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF PLANNING BOARD CHAIR MIKE SWEZEY.
RESOLUTION NO. 19028
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF DISASTER PREPAREDNESS COMMITTEE – HVFC PRESIDENT, HVFC CHIEF, HARTFORD HIGHWAY SUPERINTENDENT, HARTFORD CENTRAL SCHOOL SUPERINTENDENT, AND HARTFORD SUPERVISOR.
RESOLUTION NO. 19029
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINT AS COLLECTOR OF SCHOOL TAXES DENISE PETTEYS, TOWN CLERK.
RESOLUTION NO. 19030
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF JAEGER & FLYNN AS THE BROKER FOR THE TOWN OF HEALTH/DENTAL/VISION INSURANCES, COBRA MANAGEMENT SERVICES, AND BROKER OF RECORD FOR DISABILITY INSURANCE.
APPOINTMENT BY THE TOWN CLERK TO SERVE AT THE PLEASURE OF THE TOWN CLERK:
RESOLVED TO APPOINT DEPUTY TOWN CLERK LORI MERCURE.
JANUARY 8, 2019 REGULAR & ORGANIZATIONAL MEETING PAGE 7 OF 9
SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:
APPOINTMENTS AS PER THE TOWN SUPERVISOR:
A) DEPUTY SUPERVISOR – ROBERT DILLON
B) HISTORIAN – MIKE ARMSTRONG
C) SUPERVISOR’S CONFIDENTIAL CLERK AND BUDGET OFFICER – JOEL CARPENTER
D) SUPERVISOR’S DEPUTY CONFIDENTIAL CLERK AND BUDGET OFFICER – KYLE CARPENTER
D) PARADE DIRECTOR – AMBER MERCURE
CLOSE ORGANIZATIONAL MEETING
RESOLUTION NO. 19031
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE ORGANIZATIONAL MEETING BE CLOSED AT 7:22 P.M.
INFORMATION
SUPERVISOR HAFF SAID THAT HE GAVE COPIES OF THE SOLAR PANEL TOXIC WASTE FLYER TO THE PLANNING BOARD AND HE DISCUSSED THAT THIS INFORMATION REINFORCES THE REASON FOR DECOMMISSIONING PLAN FOR LARGE SCALE SOLAR PANEL FARMS. THERE WAS FURTHER DISCUSSION REGARDING THE HAZARDS OF THE PRODUCTS.
COUNTY INFORMATION
SUPERVISOR HAFF DISTRIBUTED AND DISCUSSED THE TAX LEVIES OF THE WASHINGTON COUNTY TOWNS.
DISCRIMINATION AND HARASSMENT POLICY
SUPERVISOR HAFF SAID THAT LAST MONTH THE TOWN BOARD WAS GIVEN THE NYMIR DISCRIMINATION AND HARASSMENT SAMPLE POLICY TO REVIEW. HE SAID THAT THERE MAY BE MORE CHANGES TO THE POLICY AT THE COUNTY LEVEL. HE WANTS TO WAIT TO SEE WHAT THE COUNTY ADOPTS BEFORE THE TOWN ADOPTS IT.
ANNUAL AUDIT MEETING
RESOLUTION NO. 19032
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO SET THE ANNUAL SPECIAL TOWN BOARD FISCAL AUDIT MEETING ON JANUARY 12, 2019 AT 2PM.
SOLAR ENERGY SYSTEMS LOCAL LAW REVISION
SUPERVISOR HAFF ASKED IF THE TOWN BOARD WANTED TO REVISE THE SOLAR ENERGY SYSTEMS LOCAL LAW TO CHANGE THE DEFINITION OF A LARGE-SCALE SYSTEM. OUR CURRENT LAW SAYS IF IT IS LARGER THEN 12,000 WATTS IT IS LARGE SCALE. RIGHT AFTER WE PASSED THIS LOCAL LAW THE STATE CHANGED THE DEFINITION TO 25,000 WATTS. THE CHAIRMAN OF THE PLANNING BOARD HAS REQUESTED THE TOWN BOARD TO REVISE THE LAW. SUPERVISOR HAFF SAID THAT THIS CHANGE WILL COST THE TOWN ABOUT $1000 TO AMEND IT. SUPERVISOR HAFF SAID THAT HOME RULE LAW ALLOWS THE TOWN TO BE MORE RESTRICTIVE THEN THE STATE. OUR DEFINITION OF 12,000 WATTS IS MORE RESTRICTIVE THEN THE STATE LAW. THERE WAS FURTHER DISCUSSION REGARDING SOLAR FARMS REQUIREMENTS AS WELL AS THE BATTEASE FARM, ETC. COUNCILWOMAN BEECHER SUGGESTED THE TOWN WAIT TO REVISE IT.
RIGHT TO FARM DISPUTE RESOLUTION COMMITTEE
SUPERVISOR HAFF SAID THAT HIGHWAY SUPERINTENDENT, GREG BROWN, MAY NEED THE TOWN BOARD TO RECONSTITUTE THE RIGHT TO FARM DISPUTE RESOLUTION COMMITTEE MADE UP OF A NON-FARMER AND FARMERS (PERSONS WITH AGRICULTURE BACKGROUND). THE PREVIOUS COMMITTEE MEMBER TERMS EXPIRED IN 2016. THE COMMITTEE HASN’T BEEN NEEDED. GREG SAID THAT THERE IS AN ISSUE ON DURKEE LANE WHERE THE COWS ARE RUNNING UP AND DOWN THE ROAD ABOUT 400’ TO THE PASTURE AND AT CERTAIN TIMES OF THE YEAR IT GETS SLOPPY AND UNSAFE SLIDING AROUND ON THE ROAD. GREG SAID THAT HE WENT AND SPOKE WITH THE WOODDELLS REGARDING THE ISSUE. GREG SAID THAT IT IS CLAY AND THE COWS GET IN THE DITCHES AS WELL AS THE ROAD. SUPERVISOR HAFF SAID THAT IN THE RIGHT TO FARM LAW SECTION 50.5 RESOLUTION OF DISPUTES TALKS ABOUT THE COMMITTEE ETC. IN SPEAKING WITH THE ATTORNEY, JEFF SAID THAT IF A FARMER WANTS TO THE RIGHT TO FARM LAW, THEY ALSO HAVE TO AGREE TO USE THE RESOLUTION COMMITTEE AS PART OF THE LAW. OTHERWISE THEY CAN’T CLAIM THAT THEY HAVE
JANUARY 8, 2019 REGULAR & ORGANIZATIONAL MEETING PAGE 8 OF 9
THE RIGHT TO FARM. SUPERVISOR HAFF SAID THAT ANY RULING OF THE COMMITTEE IS NOT BIDING AND IF THERE IS AN IMPASSE WHERE BOTH PARTIES DO NOT AGREE WITH A COMMITTEE DECISION, THEN BOTH PARTIES MUST AGREE TO SEND TO THE TOWN BOARD. THE ATTORNEY ADVISES THAT THE TOWN NEEDS TO GO THRU THE MOTIONS AS REGULATED BY THE RIGHT TO FARM LAW IN ORDER TO SHOW THAT THE FARMER WAS UNWILLING TO USE THIS COMMITTEE AND THAT ERODES THAT FARMERS CLAIM THAT THEY HAVE THE RIGHT TO FARM. ALSO, THIS LAW COVERS THEM FARMING ON THEIR FARMLAND – NOT A PUBLIC HIGHWAY. THIS NEEDS TO BE DETERMINED IF IT IS UNREASONABLE USE OF THE HIGHWAY ETC. THIS WILL COVER THE TOWN IN CASE OF ANY FUTURE LITIGATION.
RESOLUTION NO. 19033
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO POST FOR FIVE (5) VACANCIES ON THE RIGHT TO FARM GRIEVANCE COMMITTEE AND BE IT FURTHER RESOLVED THAT ALL APPLICANTS NEED TO BE SUBMITTED BY NOON ON FEBRUARY 8, 2019 IN ORDER TO BE CONSIDERED AT THE TUESDAY, FEBRUARY 12, 2019 TOWN BOARD MEETING.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN PRESENTED THE AGREEMENT TO SPEND TOWN HIGHWAY FUNDS IN THE AMOUNT OF $735,000 FOR THE TOWN BOARD TO SIGN.
RESOLUTION NO. 19034
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE SIGNED A LRCC2 FOR ROBERT HOLMES ON SWAMP ROAD FOR A POOL PERMIT. AN LRCC2 FOR WILLIAM KNAPP ADDITION TO A TRAILER ON COUNTRY LANE. HE SIGNED A BUILDING PERMIT FOR A MODULAR ON DICK HILL ROAD BY MICHAEL DECARO. BUILDING PERMIT FOR KIMBERLY LEROY ON BIG BURCH HILL ROAD PUTTING A MODULAR NEXT TO THE EXISTING HOUSE AND THEN THE OLD ONE WILL BE TORN DOWN. SUPERVISOR HAFF SAID THAT THE COUNTY IS SWEEPING UP A NUMBER OF OLD BUILDING PERMITS TO GET THEM COMPLETED.
RESOLUTION NO. 19035
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 19036
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
EXECUTIVE SESSION
RESOLUTION NO. 19037
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 8:18 PM TO DISCUSS LITIGATION.
REGULAR SESSION
RESOLUTION NO. 19038
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO REGULAR SESSION AT 8:22 PM.
JANUARY 8, 2019 REGULAR & ORGANIZATIONAL MEETING PAGE 9 OF 9
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE MEETING WAS ADJOURNED AT
8:22 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON
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COUNCILMAN BURCH