January 8, 2013

A REGULAR/ORGANIZATIONAL TOWN BOARD MEETING WAS HELD ON TUESDAY, JANUARY 8, 2013 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
HENRY GALLINARI, COUNCILMAN
ROBERT DILLON, COUNCILMAN

 
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREGORY BROWN, HIGHWAY SUPERINTENDENT
PHIL GIBSON, PLANNING BOARD
MIKE ARMSTRONG, HISTORIAN
MARK MILLER, ENFORCEMENT OFFICER
RUSSELL WADE, YOUTH COMMISSION
JEN NIMS, YOUTH COMMISSION
 

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
 
A MOMENT OF SILENCE WAS OBSERVED FOR VIOLA LEMERY WHO PASSED AWAY RECENTLY.
 
PAYMENT OF BILLS
RESOLUTION NO. 13000
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #13 2012 & #1 OF 2013 IN THE FOLLOWING AMOUNTS:  #13
HIGHWAY                           VOUCHER # 698-717                                       $    9,058.07
YOUTH                                 VOUCHER # 718-721                                       $       391.00
GENERAL                            VOUCHER # 722-750                                       $    5,646.92
#1
HIGHWAY                           VOUCHER # 1-5                                                 $    1,809.83
GENERAL                            VOUCHER # 6-16                                              $138,643.53
 

SUPERVISOR REPORT
RESOLUTION NO. 13001
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE SUPERVISOR REPORT BE ACCEPTED .
 
BUDGET AMENDMENTS
RESOLUTION NO. 13002
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO MAKE THE FOLLOWING AMENDMENTS:
A1990.4                                CONTINGENT ACCOUNT                                               – $789.00
A1670.4                                CENTRAL PRINT & MAILING CONTR                      +$215.00
A1920.2                                MUNICIPAL ASSOCIATION DUES                              +$100.00
A5132.1                                WAGES – JANITORIAL                                                   +$  84.00
A5132.2                                GARAGE IMPROVEMENTS                                           +$390.00
D5142.1                                WAGES – SNOW REMOVAL                                          – $172.19
D5110.4                                HIGHWAY – ROAD REPAIRS                                       +$172.19

 
THERE WAS DISCUSSION REGARDING THE HARTFORD CENTRAL SCHOOL REIMBURSEMENT FOR THE SCHOOL FIELD PROJECT AND HOW IT WILL BE BUDGETED.

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TOWN CLERK REPORT
RESOLUTION NO. 13003
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.

 
MINUTE REVIEW
RESOLUTION NO. 13004
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 11, 2012 BE ACCEPTED.
RESOLUTION NO. 13005
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR NOVEMBER 27, 2012 BE ACCEPTED.
RESOLUTION NO. 13006
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR NOVEMBER 5, 2012 BE ACCEPTED.

 
ORGANIZATIONAL MEETING
RESOLUTION NO. 13007
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO OPEN THE ORGANIZATIONAL MEETING AT 7:12 P.M.

 
TO ESTABLISH RULES OF PROCEDURE FOR TOWN BOARD MEETINGS
RESOLUTION NO. 13008
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED AS FOLLOWS:
A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.
B) AUDIT SESSION SHALL START AT 6:15PM PRIOR TO THE OPENING OF THE REGULAR MEETING.
C) THE SUPERVISOR CHAIRS THE MEETINGS.  IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING.
D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.
E) PARLIAMENTARY PROCEDURES, RATHER THAN ROBERT’S RULES OF ORDER WILL BE THE OPERATIONAL GUIDELINES FOR TOWN BOARD MEETINGS.  MOTIONS NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD.  CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED.
F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.
 

AUTHORITY OF SUPERVISOR
RESOLUTION NO. 13009
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD

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MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.
 
CODE OF ETHICS
RESOLUTION NO. 13010
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
AS PER NYS GML ARTICLE 18 SECTION 809, THE ATTACHED CODE OF ETHICS (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED FOR ALL TOWN OF HARTFORD MUNICIPAL OFFICERS & EMPLOYEES.
 

TOWN OF HARTFORD

CODE OF ETHICS

I. PURPOSE
THE CITIZENRY OF THE TOWN OF HARTFORD ARE ENTITLED TO THE EXPECTATION OF EXEMPLARY ETHICAL BEHAVIOR FROM THEIR TOWN OFFICERS, EMPLOYEES AND APPOINTED OFFICIALS, AND THIS CODE IS INTENDED TO CREATE THE MINIMUM STANDARDS WHICH CONSTITUTE THAT BEHAVIOR. THIS CODE RECOGNIZES THAT VARYING DEGREES OF PROFESSIONAL AND GOVERNMENTAL RESPONSIBILITY WARRANT EQUITABLE REQUIREMENTS OF DISCLOSURE IN PURSUIT OF OFFICIAL INTEGRITY, WHICH MUST BE BALANCED AGAINST INDIVIDUAL CONSTITUTIONAL RIGHTS.
ARTICLE 18 OF THE NEW YORK STATE GENERAL MUNICIPAL LAW ESTABLISHES GOVERNING LAW IN RELATION TO CONFLICTS OF INTERESTS FOR MUNICIPAL OFFICERS AND EMPLOYEES, WHICH SHALL BE FOLLOWED BY THE TOWN OF HARTFORD AND THE GUIDING PRINCIPAL FOR THIS CODE OF ETHICS. ANY PARTICULARS NOT DETERMINED IN THIS CODE SHALL BE CONSTRUED WITHIN THE PROVISIONS OF NEW YORK STATE GENERAL MUNICIPAL LAW.
II. DEFINITIONS
UNLESS OTHERWISE INDICATED, THE FOLLOWING TERMS SHALL BE DEFINED AS SUCH FOR THE PURPOSE OF THE TOWNS CODE OF ETHICS:
(A) BOARD OF ETHICS AND THE “BOARD” SHALL MEAN THE WASHINGTON COUNTY BOARD OF ETHICS.
(B) CHILD MEANS A CHILD OR STEPCHILD OF AN EMPLOYEE OR OFFICIAL.
(C) THE TOWN MEANS THE TOWN OF HARTFORD.
(D) EMPLOYEE MEANS ANY EMPLOYEE OF THE TOWN, WHETHER PAID OR UNPAID.
(E) INTEREST MEANS A DIRECT OR INDIRECT PECUNIARY OR MATERIAL BENEFIT ACCRUING TO AN EMPLOYEE OR OFFICIAL, OR HIS OR HER RELATIVE, WHETHER AS THE RESULT OF A CONTRACT WITH THE TOWN OR OTHERWISE. FOR THE PURPOSE OF THIS CODE, AN EMPLOYEE OR OFFICIAL SHALL BE DEEMED TO HAVE AN INTEREST IN THE CONTRACT OF (I) HIS/HER RELATIVE, (II) A FIRM, LIMITED LIABILITY COMPANY, PARTNERSHIP OR ASSOCIATION OF WHICH SUCH EMPLOYEE OR OFFICIAL OR HIS/HER RELATIVE IS AN EMPLOYEE (III) OFFICIAL, OR HIS/HER RELATIVE IS AN OFFICER, OF THE TOWN.
(H) OFFICIAL MEANS ANY INDIVIDUAL WHO IS ELECTED OR APPOINTED BY THE TOWN TO AN OFFICIAL POSITION OF THE TOWN, WHETHER UNPAID OR PAID.
(I) RELATIVE MEANS AN EMPLOYEE’S, OR OFFICIAL’S SPOUSE, CHILD, PARENT, BROTHER OR SISTER, AND THE PARENT, BROTHER OR SISTER OF HIS OR HER SPOUSE.
(J) SPOUSE MEANS THE HUSBAND OR WIFE OF AN EMPLOYEE OR OFFICIAL SUBJECT TO THE PROVISIONS OF 2 THIS CODE UNLESS LEGALLY SEPARATED FROM SUCH DIRECTOR, EMPLOYEE OR OFFICIAL.
III. PROHIBITED ACTIVITIES
IT IS THE POLICY OF THE TOWN THAT ALL EMPLOYEES AND OFFICIALS MUST AVOID CONFLICTS OR POTENTIAL CONFLICTS OF INTEREST. A CONFLICT OR A POTENTIAL CONFLICT EXISTS WHENEVER AN EMPLOYEE, OFFICIAL OR THEIR RELATIVE HAS AN INTEREST, DIRECT OR INDIRECT, WHICH CONFLICTS WITH THEIR DUTY TO THE TOWN OR WHICH COULD ADVERSELY AFFECT AN INDIVIDUALS JUDGMENT IN THE DISCHARGE OF HIS OR HER RESPONSIBILITIES. NO EMPLOYEE OR OFFICIAL SHALL:
1. TAKE ACTION OR PARTICIPATE IN ANY MANNER WHATSOEVER IN HIS OR HER OFFICIAL CAPACITY IN THE DISCUSSION, NEGOTIATION OR THE AWARDING OF ANY CONTRACT OR IN ANY BUSINESS OR PROFESSIONAL DEALINGS WITH THE TOWN IN WHICH THE EMPLOYEE OR OFFICIAL, OR THEIR RELATIVE, HAS OR WILL HAVE AN INTEREST IN SUCH CONTRACT OR PROFESSIONAL DEALINGS.
2. ENGAGE IN, SOLICIT, NEGOTIATE FOR OR PROMISE TO ACCEPT PRIVATE EMPLOYMENT OR RENDER SERVICES FOR HIS OR HER PERSONAL BENEFIT WHEN SUCH EMPLOYMENT OR SERVICE CREATES A CONFLICT OR IMPAIRS THE PROPER DISCHARGE OF HIS OR HER OFFICIAL DUTIES.
3. SOLICIT, DIRECTLY OR INDIRECTLY, ANY GIFT, OR RECEIVE OR ACCEPT ANY GIFT HAVING THE VALUE OF SEVENTY-FIVE DOLLARS ($75.00), OR MORE, WHETHER IN THE FORM OF MONEY, SERVICES, LOAN, TRAVEL, ENTERTAINMENT, HOSPITALITY, THING OR PROMISE, OR IN ANY OTHER FORM, UNDER CIRCUMSTANCES IN WHICH IT COULD BE REASONABLY INFERRED THAT THE GIFT WAS INTENDED TO INFLUENCE HIM OR HER, OR COULD REASONABLY BE

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EXPECTED TO INFLUENCE HIM OR HER, IN THE PERFORMANCE OF HIS OR HER OFFICIAL DUTIES OR WAS INTENDED AS A REWARD FOR ANY OFFICIAL ACTION ON HIS OR HER PART.
4. DISCLOSE CONFIDENTIAL FINANCIAL INFORMATION ACQUIRED IN THE COURSE OF HIS OR HER OFFICIAL DUTIES OR USE SUCH INFORMATION TO FURTHER HIS OR HER PERSONAL INTEREST.
5. TAKE ACTION ON A MATTER BEFORE THE TOWN WHEN, TO HIS OR HER KNOWLEDGE, THE PERFORMANCE OF THAT ACTION WOULD PROVIDE A PECUNIARY OR MATERIAL BENEFIT TO HIMSELF OR HERSELF.

IV. DISCLOSURE OF INTEREST
1. ANY EMPLOYEE OR OFFICIAL WHO HAS, WILL HAVE OR INTENDS TO ACQUIRE AN INTEREST IN ANY MATTER BEING CONSIDERED BY THE TOWN AND WHO PARTICIPATES IN THE DISCUSSION BEFORE OR WHO GIVES AN OPINION OR GIVES ADVICE TO THE TOWN CONSIDERING THE SAME, SHALL PUBLICLY DISCLOSE ON THE OFFICIAL RECORD OF A MEETING OF THE TOWN THE NATURE AND THE EXTENT OF SUCH INTEREST.
2. ANY EMPLOYEE OR OFFICIAL WHO HAS KNOWLEDGE OF ANY MATTER BEING CONSIDERED BY THE TOWN IN WHICH MATTER HE OR SHE HAS OR WILL HAVE OR INTENDS TO ACQUIRE ANY INTEREST, SHALL BE REQUIRED IMMEDIATELY TO DISCLOSE, IN WRITING, HIS OR HER INTEREST TO THE TOWN AND THE NATURE AND THE EXTENT THEREOF, TO THE DEGREE THAT SUCH DISCLOSURE GIVES SUBSTANTIAL NOTICE OF ANY POTENTIAL CONFLICT OF INTEREST.
V. BOARD OF ETHICS: POWERS AND DUTIES
1. THE BOARD OF ETHICS SHOULD RECEIVE AND REVIEW WRITTEN COMPLAINTS OF ALLEGED UNETHICAL BEHAVIOR ON THE PART OF ANY EMPLOYEE OR APPOINTED OFFICIAL. COMPLAINTS MAY BE MADE BY ANY INDIVIDUAL AND MUST BE SIGNED AND CONTAIN THE NAME AND ADDRESS OF THE PERSON MAKING THE COMPLAINT. WITHIN 30 DAYS OF RECEIPT OF A WRITTEN COMPLAINT, THE BOARD SHOULD NOTIFY THE AFFECTED PERSON BY CERTIFIED MAIL OF THE ALLEGED IMPROPRIETY AND OFFER HIM/HER THE OPPORTUNITY TO APPEAR BEFORE THE BOARD AND/OR SUBMIT A WRITTEN RESPONSE TO THE BOARD. IN ADDITION, THE AFFECTED PERSON MAY REQUEST THAT THE PERSON MAKING THE COMPLAINT BE REQUIRED TO APPEAR BEFORE THE BOARD AT THE SAME TIME AS THE AFFECTED PERSON. IF THE PERSON MAKING THE COMPLAINT REFUSES OR FAILS TO APPEAR, THE COMPLAINT MAY BE DISMISSED. ALL PROCEEDINGS OF THE BOARD SHOULD BE CLOSED TO THE PUBLIC.
IF, AFTER ITS INITIAL REVIEW OF THE COMPLAINT AND THE RESPONSE OF THE PERSON AFFECTED, THE BOARD FINDS THAT THE COMPLAINT APPEARS TO HAVE SOME MERIT, IT MAY REVIEW THE FINANCIAL DISCLOSURE STATEMENT ON FILE WITH THE BOARD. SUCH FINANCIAL DISCLOSURE STATEMENT SHOULD BE REVIEWED CONFIDENTIALLY BY THE BOARD.
IF THE BOARD DETERMINES THAT UNETHICAL BEHAVIOR HAS OCCURRED, IT MAY RECOMMEND TO THE AFFECTED PERSON A MANNER IN WHICH THE IMPROPRIETY MAY BE RECTIFIED. AN AFFIDAVIT BY THE DIRECTOR, OFFICIAL OR EMPLOYEE DETAILING HIS/HER COMPLIANCE WITH SUCH RECOMMENDATION MAY BE SUFFICIENT TO ENABLE THE BOARD TO FOREGO ANY FURTHER MEASURES.
IF THE BOARD DETERMINES THAT UNETHICAL BEHAVIOR HAS OCCURRED AND THAT THE IMPROPRIETY CANNOT BE RECTIFIED, OR THE DIRECTOR, OFFICIAL OR EMPLOYEE FAILS TO COMPLY WITH THE BOARDS RECOMMENDATIONS FOR RECTIFYING THE IMPROPRIETY, THE BOARD SHOULD FILE WITH THE TOWN A SUMMARY OF THE COMPLAINT, THE BOARDS PRELIMINARY DETERMINATION, ANY RESPONSES RECEIVED FROM THE PERSON MAKING THE COMPLAINT AND/OR THE AFFECTED PERSON AND THE BOARDS FINAL RECOMMENDATION. A COPY OF THIS REPORT SHOULD ALSO BE MAILED TO THE PERSON MAKING THE COMPLAINT AND THE AFFECTED PERSON. IF THE TOWN BOARD AGREES WITH THE BOARDS DETERMINATION, THE TOWN BOARD SHOULD THEN DETERMINE WHAT PENALTY IF ANY TO BE IMPOSED.
IF THE BOARD OR TOWN BOARD DETERMINES THAT NO ETHICAL VIOLATION HAS OCCURRED, THEN IT SHOULD SO NOTIFY THE AFFECTED PERSON AND THE PERSON MAKING THE COMPLAINT AND THE PROCEEDING SHALL BE DEEMED CLOSED.
2. THE BOARD OF ETHICS SHOULD RENDER ADVISORY OPINIONS IN WRITING REGARDING SPECIFIC MATTERS PERTAINING TO FILING AND REPORTING CATEGORIES, EMPLOYEES AND OFFICIALS WITH RESPECT TO THIS CODE AND ARTICLE EIGHTEEN OF THE GENERAL MUNICIPAL LAW. SUCH OPINIONS SHOULD BE RENDERED ONLY UPON WRITTEN REQUEST BY THE DIRECTOR, EMPLOYEE OR OFFICIAL CONCERNING ONLY THE SUBJECT OF THE INQUIRY AS IT PERTAINS TO THE REQUESTING INDIVIDUALS OWN FILING AND REPORTING REQUIREMENTS.

em>VI. PENALTIES
IN ADDITION TO ANY PENALTY CONTAINED IN ANY OTHER PROVISION OF LAW, AND ONLY IN ACCORDANCE WITH THE LAWS AND REGULATIONS AS PRESCRIBED BY NEW YORK STATE ANY PERSON WHO SHALL KNOWINGLY AND INTENTIONALLY VIOLATE ANY OF THE PROVISIONS OF THIS CODE MAY BE CENSURED, SUSPENDED OR REMOVED FROM OFFICE OR EMPLOYMENT, AS THE CASE MAY BE, BY THE TOWN BOARD UPON THE RECOMMENDATION OF THE BOARD OF ETHICS.
VII. SEVERABILITY
THE VARIOUS ELEMENTS OF THE TOWNS CODE OF ETHICS ARE EXPLICITLY INTENDED TO BE CONSTRUED WITHIN THE APPLICATION OF NEW YORK GENERAL MUNICIPAL LAW. SHOULD ANY PORTION OF THIS CODE BE DETERMINED
 

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TO BE UNCONSTITUTIONAL OR IMPROPER, SAID DETERMINATION SHALL HAVE NO BEARING ON THE SEVERABLE REMAINDER OF THIS CODE.
 
CONFLICTS OF INTEREST
RESOLUTION NO. 13011
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RECOGNIZE THE VALIDITY OF NYS GML ARTICLE 18 SECTIONS 800-806: CONFLICTS OF INTEREST OF MUNICIPAL OFFICERS AND EMPLOYEES AND PUBLICALLY POST IN THE TOWN MEETING HALL.
 
TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORD
RESOLUTION NO. 13012
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT GLENS FALLS NATIONAL BANK SHALL BE THE DEPOSITORY OF TOWN FUNDS.

 
TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD
RESOLUTION NO. 13013
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE POST STAR SHALL BE THE OFFICIAL NEWSPAPER.

 
OFFICIAL UNDERTAKING
RESOLUTION NO. 13014
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO CONTINUE THE BLANKET UNDERTAKING POLICY FOR OFFICERS, CLERKS, & EMPLOYEES OF THE TOWN AS PROVIDED THRU NYMIR ($10,000 PER EMPLOYEE WITH $500 DEDUCTIBLE. EXCESS OVER THE $10,000 FOR SUPERVISOR $20,000 AND TAX COLLECTOR $150,000).

 
PROCUREMENT POLICY
RESOLUTION NO. 13015
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
AS PER NYS GML SECTION 103 AND SECTION 104-B, THE ATTACHED PROCUREMENT POLICY (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED TO SET FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS AND SERVICES.
 

TOWN OF HARTFORD

PROCUREMENT POLICY FOR 2013

 

WHEREAS, GENERAL MUNICIPAL LAW (GML) SECTION 103 SETS FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS OR SERVICES SUBJECT TO COMPETITIVE BIDDING; AND
WHEREAS, GENERAL MUNICIPAL LAW (GML) SECTION 104-B SETS FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS OR SERVICES NOT SUBJECT TO COMPETITIVE BIDDING; AND
WHEREAS, PURSUANT TO GENERAL MUNICIPAL LAW (GML) SECTION 104-B, “GOODS AND SERVICES WHICH ARE NOT REQUIRED BY LAW TO BE PROCURED BY POLITICAL SUBDIVISIONS OR ANY DISTRICTS THEREIN PURSUANT TO COMPETITIVE BIDDING MUST BE PROCURED IN A MANNER SO AS TO ASSURE THE PRUDENT AND ECONOMICAL USE OF PUBLIC MONEYS IN THE BEST INTERESTS OF THE TAX PAYERS OF THE POLITICAL SUBDIVISION OR DISTRICT, TO FACILITATE THE ACQUISITION OF GOODS AND SERVICES OF MAXIMUM QUALITY AT THE LOWEST POSSIBLE COST UNDER THE CIRCUMSTANCES, AND TO GUARD AGAINST FAVORITISM, IMPROVIDENCE, EXTRAVAGANCE, FRAUD AND CORRUPTION.”
WHEREAS, SECTION 104-B OF THE GML REQUIRES EVERY TOWN TO ADOPT INTERNAL POLICIES AND PROCEDURES GOVERNING ALL PROCUREMENT OF GOODS OR SERVICES NOT SUBJECT TO THE BIDDING REQUIREMENTS OF GML SECTION 103 OR ANY OTHER LAW; AND

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WHEREAS, COMMENTS HAVE BEEN SOLICITED FROM THOSE OFFICERS OF THE TOWN INVOLVED WITH PROCUREMENT; NOW THEREFORE, BE IT
RESOLVED: THAT THE TOWN OF HARTFORD DOES HEREBY ADOPT THE FOLLOWING PROCUREMENT POLICIES AND PROCEDURES:
RULE #1: EVERY PROSPECTIVE PURCHASE OF GOODS OR SERVICES SHALL BE EVALUATED TO DETERMINE THE APPLICABILITY OF GML, SECT. 103.  THE TOWN SUPERVISOR, TOWN BOARD, TOWN CLERK, TOWN JUSTICE, HIGHWAY SUPERINTENDENT OR OTHER PERSONNEL WITH THE REQUISITE PURCHASING AUTHORITY (HEREINAFTER PURCHASER) SHALL ESTIMATE THE CUMULATIVE AMOUNT OF ITEMS OF SUPPLY OR EQUIPMENT NEEDED IN A GIVEN FISCAL YEAR.  THAT ESTIMATE SHALL INCLUDE THE CANVASS OF OTHER TOWN DEPARTMENTS AND PAST HISTORY TO DETERMINE THE LIKELY YEARLY VALUE OF THE COMMODITY TO BE ACQUIRED.  THE INFORMATION GATHERED AND CONCLUSIONS REACHED SHALL BE DOCUMENTED AND KEPT WITH THE FILE OR DOCUMENTATION SUPPORTING THE PURCHASE ACTIVITY.
RULE #2: ALL PURCHASES OF: A) ANY AND ALL GOODS, INCLUDING, BUT NOT LIMITED TO, SUPPLIES AND EQUIPMENT, WHICH EXCEED TWENTY THOUSAND DOLLARS ($20,000), INCLUDING THE PURCHASE OF ANY GOODS, WHOSE AGGREGATE PURCHASE FOR THE FISCAL YEAR WILL EXCEED TWENTY THOUSAND DOLLARS ($20,000) OR B) PUBLIC WORKS CONTRACTS OVER THIRTY FIVE THOUSAND DOLLARS ($35,000) SHALL BE FORMALLY BID PURSUANT TO GML, SECTION 103.
RULE #3: ALL ESTIMATED PURCHASE CONTRACTS FOR GOODS:

  • GOODS LESS THAN TWENTY THOUSAND DOLLARS ($20,000) BUT GREATER THAN FIVE THOUSAND DOLLARS ($5,000) SHALL REQUIRE PERMISSION FROM THE HARTFORD TOWN BOARD, WRITTEN RFP OR RFQ AND WRITTEN RESPONSES FROM AT LEAST THREE (3)
  • VENDORS IN ORDER TO DETERMINE THE BEST COST/BENEFIT ANALYSIS.
  • LESS THAN FIVE THOUSAND DOLLARS ($5,000) BUT GREATER THAN TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) SHALL REQUIRE PERMISSION FROM THE HARTFORD TOWN BOARD AND DOCUMENTED QUOTES FROM AT LEAST TWO (2) VENDORS TO DETERMINE THE BEST COST/BENEFIT ANALYSIS.
  • LESS THAN TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) IS AT THE DISCRETION OF THE PURCHASER PROVIDED THAT THERE ARE SUFFICIENT FUNDS WITHIN THE PARTICULAR EXPENSE BUDGET LINE.  THE PURCHASER SHALL DETERMINE THE AMOUNT OF FUNDS AVAILABLE WITHIN THE PARTICULAR EXPENSE BUDGET LINE AND THE AFFECTS THAT THE PARTICULAR PURCHASE WILL MAKE UPON THE REMAINING FUNDS WITHIN THE PARTICULAR EXPENSE BUDGET LINE.  AT NO TIME SHALL THE FUNDS WITHIN THE PARTICULAR EXPENSE BUDGET LINE BE EXHAUSTED OR EXCEEDED BY SUCH PURCHASE WITHOUT PRIOR APPROVAL OF THE TOWN BOARD.

ALL ESTIMATED PUBLIC WORKS CONTRACTS OF:

  • LESS THAN THIRTY FIVE THOUSAND DOLLARS ($35,000) BUT GREATER THAN FIVE THOUSAND DOLLARS ($5,000) REQUIRES PERMISSION FROM THE HARTFORD TOWN BOARD, WRITTEN RFP OR RFQ AND WRITTEN PROPOSALS FROM AT LEAST THREE (3) CONTRACTORS TO DETERMINE THE BEST COST/BENEFIT ANALYSIS.
  • LESS THAN FIVE THOUSAND DOLLARS ($5,000) BUT MORE THAN TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) REQUIRES PERMISSION FROM THE HARTFORD TOWN BOARD AND DOCUMENTED RESPONSES FROM AT LEAST TWO (2) CONTRACTORS TO DETERMINE THE BEST COST/BENEFIT ANALYSIS.
  • LESS THAN TWENTY FIVE HUNDRED DOLLARS ($2,500) IS AT THE DISCRETION OF THE PURCHASER PROVIDED THAT THERE ARE SUFFICIENT FUNDS WITHIN THE PARTICULAR EXPENSE BUDGET LINE.  THE PURCHASER SHALL DETERMINE THE AMOUNT OF FUNDS AVAILABLE WITHIN THE PARTICULAR EXPENSE BUDGET LINE AND THE AFFECTS THAT THE PARTICULAR PURCHASE WILL MAKE UPON THE REMAINING FUNDS WITHIN THE PARTICULAR EXPENSE BUDGET LINE.  AT NO TIME SHALL THE FUNDS WITHIN THE PARTICULAR EXPENSE BUDGET LINE BE EXHAUSTED OR EXCEEDED BY SUCH PURCHASE WITHOUT PRIOR APPROVAL OF THE TOWN BOARD.

                ANY WRITTEN RFP OR RFQ SHALL DESCRIBE THE DESIRED GOODS, QUANTITY, SERVICE, AND THE PARTICULARS OF DELIVERY.  THE PURCHASER SHALL COMPILE A LIST OF ALL VENDORS FROM WHOM WRITTEN PROPOSALS OR QUOTES ARE OFFERED
                ALL INFORMATION GATHERED IN COMPLYING WITH THE PROCEDURES OF THIS GUIDELINE SHALL BE PRESERVED AND FILED WITH THE DOCUMENTATION SUPPORTING SUBSEQUENT PURCHASE OF PUBLIC WORKS CONTRACT.
RULE #4: OTHER THAN THE FORMAL REQUIREMENTS SET FORTH IN RULE #2, THE LOWEST POSSIBLE PROPOSAL OR QUOTE SHALL BE AWARDED THE PURCHASE OR PUBLIC WORKS CONTRACT UNLESS THE PURCHASER PREPARES A WRITTEN JUSTIFICATION PROVIDING REASONS WHY THE COST BENEFIT ANALYSIS SHOWS THAT IT IS IN THE BEST INTEREST OF THE TOWN AND TAXPAYERS TO MAKE AN AWARD TO OTHER THAN THE LOWEST BIDDER.  THE COST BENEFIT ANALYSIS SHALL BE FILED WITH THE DOCUMENTATION TO SUPPORT THE PROCUREMENT.  CIRCUMSTANCES JUSTIFYING AN AWARD TO A CONTRACTOR/PROVIDER OTHER THAN THE LOWEST QUOTE MAY INCLUDE, BUT ARE NOT LIMITED TO, DELIVERY OR SERVICE REQUIREMENTS; SPECIFICATION REQUIREMENTS;

JANUARY 8, 2013 REGULAR & ORGANIZATIONAL MEETING PG 7 OF 13

 
QUALITY; PAST VENDOR PERFORMANCE; UNAVAILABILITY OR THREE (3) OR MORE VENDORS WHO ARE ABLE TO PROVIDE A QUOTE; OR IT IS IN THE BEST INTERESTS OF THE TOWN TO CONSIDER ONLY ONE (1) VENDOR WHO HAS PREVIOUS EXPERTISE WITH RESPECT TO THE PARTICULAR PROCUREMENT.
RULE # 5: A GOOD FAITH EFFORT SHALL BE MADE TO OBTAIN THE REQUIRED NUMBER OF PROPOSALS OR QUOTATIONS.  IF THE PURCHASER IS UNABLE TO OBTAIN THE REQUIRED NUMBER OF PROPOSALS OR QUOTATIONS, THE PURCHASER SHALL DOCUMENT THE ATTEMPT MADE AT OBTAINING THE PROPOSALS OR QUOTATIONS.  IN NO EVENT SHALL THE INABILITY TO OBTAIN THE PROPOSALS OR QUOTES BE A BAR TO THE PROCUREMENTS.
RULE #6: EXCEPT WHEN DIRECTED BY THE TOWN BOARD, NO SOLICITATION OF WRITTEN PROPOSALS OR QUOTATIONS SHALL BE REQUIRED UNDER THE FOLLOWING CIRCUMSTANCES:
                A) ACQUISITION OF PROFESSIONAL SERVICES AND CONSULTANTS:  CONTRACTS WHICH REQUIRE PROFESSIONAL METHODS, CHARACTER, STANDARDS, OR THE EXERCISE OF INDEPENDENT PROFESSIONAL JUDGMENT FALL INTO THIS CATEGORY.  MANY OF THESE SERVICES REQUIRE A STATE LICENSE TO PRACTICE OR MAY BE CREATIVE AND SPECIALIZED IN NATURE. SOME EXAMPLES OF PROFESSIONAL SERVICES ARE; ACCOUNTING, ADVERTISING AGENCY PROMOTION, ARCHITECTURAL, ARTWORK, CLINICAL SERVICE PROVIDERS, COMPUTER SOFTWARE MAINTENANCE, AGREEMENTS, CONSULTANTS, DESIGN SERVICES, ENGINEERING, INSTRUCTORS/TEACHERS/TRAINING, INSURANCE, LEGAL, AND MEDICAL/DENTAL/VISION SERVICES.
                B) EMERGENCIES:  ON RARE OCCASIONS, AN EMERGENCY SITUATION AFFECTING THE IMMEDIATE LIFE, HEALTH, SAFETY, OR PROPERTY OF THE TOWN OR ITS RESIDENTS MAY REQUIRE SUSPENSION OF THIS POLICY.
                C) ALTERNATIVE PURCHASING SOURCES:

  • PREFERRED SOURCES; PREFERRED PROCUREMENT SOURCES SHALL BE INVESTIGATED WHEN PRODUCTS OFFERED BY THESE SOURCES ARE REQUESTED. THESE SOURCES INCLUDE DEPT. OF CORRECTIONS, INDUSTRIES FOR THE BLIND OF N.Y.S., AND THE N.Y.S. INDUSTRIES FOR THE DISABLED.     
  • SOLE SOURCE; WHEN THERE IS ONLY ONE POSSIBLE SOURCE FROM WHICH TO PROCURE GOODS AND/OR SERVICES, THUS INDICATING THERE IS NO POSSIBILITY OF COMPETITION, THE FOLLOWING SHALL BE DOCUMENTED IN WRITING: A) UNIQUE BENEFITS OF THE ITEM NEEDED; B) NO OTHER PRODUCT/SERVICE CAN COMPARE; C) COST IS REASONABLE AS COMPARED TO PRODUCT OFFERED; D) THERE IS NO COMPETITION AVAILABLE.
  • SECOND HAND EQUIPMENT FROM OTHER GOVERNMENTS.

RULE #7: EXCEPTIONS TO PAYING PREVAILING WAGE  

  • NYS LABOR LAW ARTICLE 8: PUBLIC WORKS CONTRACT WHEN PERFORMED BY AN OWNER/OPERATOR/DBA THAT HAS NO EMPLOYEES BEYOND THE OWNER/OPERATOR.
  • NYS LABOR LAW ARTICLE 9: BUILDING SERVICE CONTRACT OF LESS THAN ONE THOUSAND FIVE HUNDRED DOLLARS ($1,500) PER YEAR.

RULE #8: IN ACCORDANCE WITH SECTION 103(16) OF THE GENERAL MUNICIPAL LAW, THE TOWN MAY MAKE PURCHASES OF APPARATUS, MATERIALS, EQUIPMENT OR SUPPLIES, OR CONTRACT FOR SERVICES RELATED TO THE INSTALLATION, MAINTENANCE OR REPAIR OF APPARATUS, MATERIALS, EQUIPMENT AND SUPPLIES THROUGH THE USE OF A CONTRACT LET BY THE UNITED STATES OF AMERICA OR ANY AGENCY THEREOF, ANY STATE OR ANY OTHER COUNTY OR POLITICAL SUBDIVISIONS OR DISTRICT THEREIN.  IN ORDER FOR THIS “PIGGYBACKING” RULE TO APPLY, SAID CONTRACT SHALL BE LET IN A MANNER THAT CONSTITUTES COMPETITIVE BIDDING CONSISTENT WITH STATE LAW AND MADE AVAILABLE FOR USE BY OTHER GOVERNMENTAL ENTITIES.  UNLESS EXTENDED BY THE STATE LEGISLATURE, THIS PROVISION SHALL TERMINATE ON AUGUST 1, 2017.
RULE #9: THIS POLICY SHALL BE REVIEWED ANNUALLY BY THE TOWN BOARD AT ITS ORGANIZATIONAL MEETING OR AS SOON THEREAFTER AS IS REASONABLY PRACTICABLE.
 
AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDS
RESOLUTION NO. 13016
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2013 NOT TO EXCEED $667,573.00 AS APPROPRIATED IN THE 2013 BUDGET.

 
FIX THE WAGES
RESOLUTION NO. 13017
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2013 PER THE ATTACHED LIST DATED 1/1/13:

 

JANUARY 8, 2013 REGULAR & ORGANIZATIONAL MEETING PG. 8 OF 13

# of employees

2013

2013

2013

2013

Subject to

Earnings 1/Rate

when more than 1

Salary

per hour

per meeting

overtime

Comment

Fix Wage Res.
Legislative Board

4

 $    1,253.00  Y
Municipal Court, Judge  $    7,365.00  Y
Court Clerk, wages  $    3,650.00  Y
Twn Supervisor  $    3,760.00  Y
Personnel  $  10,084.00  Y
Budget Officer  $    1,916.00  Y
Assessor  $  20,300.00  Y
Town Clerk  $  29,858.00  Y
Deputy Town Clerk  $    1,000.00 Stipend  Y
Dog Control

2

 $    2,167.00  Y
Enforcement Officer  $    7,252.00  Y
Vital Statistics  $       260.00  Y
Hwy Supervisor  $  44,409.00  Y
Deputy Hwy Super  $    1,015.00  Stipend  Y
Janitorial  $    1,288.00  N
Historian  $    1,128.00  Y
Planning Board

6 Regular + 2 Altern

 $    25.38 Members and Alts paid if present for meeting  Y
Planning Board  ( Chairman)  $    35.53  Y
Planning Board  ( Clerk)  $    35.53  Y
Board of Assessment Review

5

 $         70.00  Y
Cemetery

?

 $ 10.15  $ 15.23  N
HWY Wages

4

 $ 17.01  $ 25.52  N
HWY Wages   Part Time

?

 $ 11.17 $16.76  N

 
 
 
APPOINT COURT CLERK
RESOLUTION NO. 13018
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT STEPHANIE EUBER AS COURT CLERK.

 
APPOINT DOG CONTROL OFFICER
RESOLUTION NO. 13019
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT ED HOLLAND AND NANCY QUELL AS DOG CONTROL OFFICER.

 
APPOINT ATTORNEY FOR THE TOWN
RESOLUTION NO. 13020
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT FITZGERALD MORRIS BAKER FIRTH BE REAPPOINTED AS ATTORNEY FOR THE TOWN.

 

JANUARY 8, 2013 REGULAR & ORGANIZATIONAL MEETING PG. 9 OF 13

 
APPOINT ENFORCEMENT OFFICER
RESOLUTION NO. 13021
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT MARK MILLER ENFORCEMENT OFFICER.

 
APPOINT BOARD OF ASSESSMENT REVIEW MEMBER
RESOLUTION NO. 13022
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO TABLE THE BOARD OF ASSESSMENT REVIEW APPOINTMENT UNTIL LATER IN THE MEETING WHEN TOWN BOARD CAN DISCUSS FURTHER IN EXECUTIVE SESSION.

 
APPOINT YOUTH COMMISSION MEMBER
RESOLUTION NO. 13023
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT ALISON GETTY AS YOUTH COMMISSION MEMBER.

 
APPOINT HCS YOUTH COMMISSION LIAISON
RESOLUTION NO. 13024
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT WENDY HARRINGTON AS NON-VOTING YOUTH COMMISSION HARTFORD CENTRAL SCHOOL LIAISON.

 
APPOINT TOWN BOARD YOUTH COMMISSION LIAISON
RESOLUTION NO. 13025
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT BARBARA BEECHER AS NON-VOTING YOUTH COMMISSION TOWN BOARD LIAISON.
 
APPOINT PLANNING BOARD MEMBER
RESOLUTION NO. 13026
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT GARY BURCH AS PLANNING BOARD MEMBER.

 
APPOINT PLANNING BOARD CHAIRMAN
RESOLUTION NO. 13027
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT MIKE SWEZEY AS PLANNING BOARD CHAIRMAN.

 
APPOINT RIGHT TO FARM GRIEVANCE COMMITTEE MEMBERS
RESOLUTION NO. 13028
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REAPPOINT LORI MERCURE AND WAYNE FOOTE AS RIGHT TO FARM GRIEVANCE COMMITTEE MEMBERS.

 

JANUARY 8, 2013 REGULAR & ORGANIZATIONAL MEETING PG. 10 OF 13

 
APPOINT DISASTER PREPAREDNESS COMMITTEE
RESOLUTION NO. 13029
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO TABLE THE DISASTER PREPAREDNESS COMMITTEE APPOINTMENT.
 
SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE AND HE SAID THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:
APPOINTMENTS AS PER THE TOWN SUPERVISOR.
A) DEPUTY SUPERVISOR – HENRY GALLINARI
B) HISTORIAN – MIKE ARMSTRONG
C) SUPERVISOR’S CLERK – JOEL CARPENTER
D) BUDGET OFFICER – JOEL CARPENTER
E) PARADE DIRECTORS – JENNIFER LIVINGSTON AND LORI FLEMING
 

CLOSE ORGANIZATIONAL MEETING
RESOLUTION NO. 13030
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO CLOSE THE ORGANIZATIONAL MEETING AT 7:31 P.M.

 
SUPERVISOR HAFF APOLOGIZED AND SAID THAT HE OVERLOOKED WELCOMING NEW TOWN BOARD MEMBER, BOB DILLON SOONER.
 
INFORMATION
SUPERVISOR HAFF SAID THAT THE STATE COMPTROLLER RECOMMENDS THAT THE TOWN HAVE VARIOUS POLICIES IN PLACE.  A CODE OF ETHICS, INVESTMENT POLICY, PROCUREMENT POLICY, WIRE TRANSFER AND ONLINE BANKING POLICY, TRAVEL AND CONFERENCE POLICY, CREDIT CARD POLICY, COMPUTER USE POLICY, CELL PHONE USE POLICY, AND CAPITAL ASSET CONTROL POLICY.  HE INTENDS TO WORK ON A POLICY OR TWO PER MONTH UNTIL DONE.  THERE WAS DISCUSSION THAT TOWN BOARD EMAIL SHOULD BE ARCHIVED IN CASE OF ANY FOIL REQUESTS.

 
CORRESPONDENCE
SUPERVISOR HAFF DISCUSSED THE ASSOCIATION OF TOWNS ANNUAL MEETING.  COUNCILMAN DILLON MAY CONSIDER ATTENDING SINCE HE WORKS IN NEW YORK CITY.

 
ASSESSOR’S UPDATE
SUPERVISOR HAFF READ INTO THE RECORD AN ASSESSOR’S UPDATE EMAIL.
 
COUNTY UPDATE
SUPERVISOR HAFF ANNOUNCED THE COUNTY COMMITTEE’S THAT HE WILL BE SERVING ON THIS YEAR – SUNY ADIRONDACK, FINANCE AND PERSONNEL COMMITTEE, PUBLIC SAFETY AND PUBLIC WORKS.
 
OLD BUSINESS
SUPERVISOR HAFF SAID THAT HE RECEIVED A LETTER FROM SENATOR GILLIBRAND REGARDING THE HARTFORD POST OFFICE.  HE SAID THAT HE WILL BE CONTACTING BILL OWENS WHO WILL BE OUR NEW CONGRESSMAN.

 
GILCHRIST HILL DISCONTINUANCE
GREG BROWN SAID THAT HE HAS BEEN WORKING WITH JEFF MEYERS, ATTORNEY FOR THE TOWN, AND RUSS HOWARD OF BOLSTER ASSOCIATES FOR THE SURVEY.  HE HOPES TO HAVE MORE PAPERWORK FOR THE FEBRUARY MEETING.

 
FISCAL AUDIT MEETING
RESOLUTION NO. 13031
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.

JANUARY 8, 2013 REGULAR & ORGANIZATIONAL MEETING PG. 11 OF 13

 
RESOLVED TO SCHEDULE THE ANNUAL FISCAL AUDIT MEETING TO BE HELD ON JANUARY 15, 2013 AT 7:00 P.M.

HIGHWAY RADIOS
SUPERVISOR HAFF SAID THAT AS MANDATED BY THE FCC THE HIGHWAY DEPARTMENT HAS SWITCHED OVER TO A NARROW BAND FREQUENCY – SO THE OLD RADIOS ARE NOW OBSOLETE.
RESOLUTION NO. 13032
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO DECLARE AS SURPLUS (8) HIGHWAY DEPARTMENT RADIOS.

 
YOUTH COMMISSION REPORT
RUSSELL WADE SAID THAT THE BASKETBALL SEASON IS UNDERWAY.  THEY HAVE STARTED TO GET SPONSORS FOR THE BASEBALL/SOFTBALL PROGRAM.  THEY PLAN TO DO ANOTHER RAFFLE FOR A KINDLE FIRE.  THE FACEBOOK PAGE IS UP AND RUNNING.  THERE WAS FURTHER DISCUSSION REGARDING YOUTH COMMISSION FUND RAISING.
RESOLUTION NO. 13033
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO ACCEPT THE YOUTH COMMISSION REPORT.

 
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HE WAS GOING TO APPOINT MEDRICK SMITH AS DEPUTY HIGHWAY SUPERINTENDENT.  SUPERVISOR HAFF EXPRESSED CONCERN THAT THE SNOW IS BEING PLOWED UP AGAINST THE BAPTIST CHURCH OLD CEMETERY FENCE THAT WAS REPAIRED THIS PAST SUMMER.  HE ASKED IF CARE COULD BE TAKEN IN THE FUTURE TO AVOID THE SNOW PUSHING ON THE FRAGILE FENCE.
RESOLUTION NO. 13034
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.

 
ENFORCEMENT OFFICER REPORT
SUPERVISOR HAFF SAID THAT THE ENFORCEMENT OFFICER HAS PROSECUTORIAL AUTHORITY FOR THE TOWN IN COURT PROCEEDINGS.  A LOT OF WHAT MARK TELLS THE TOWN BOARD COULD HAVE LITIGATION ELEMENTS INVOLVED – SO MARK’S REPORT SHOULD BE TO THE TOWN BOARD.  HIS REPORT SHOULD NOT BE OPENED UP TO PUBLIC COMMENT.  MARK MILLER SAID THAT HE HAS BEEN WORKING WITH SANDRA FOLEY ABOUT NEW ITEMS.  HE IS WAITING TO HEAR FROM RUSS KEIGANS FROM THE COUNTY REGARDING A NEW BARN ON WILLIAMS PROPERTY ON HASTINGS ROAD.  MARK SAID THAT BILL KNAPP MOVED THE TRAILER FROM ONE OF HIS LOTS TO AN ADJACENT LOT.  HE HAS BEEN TELLING HIM IT NEEDS TO BE REMOVED FROM THE TOWN.  ONCE THE TRAILER IS MOVED IT IS VIOLATION OF THE MOBILE HOME LAW.  MR. KNAPP HAS BEEN IN THE PROCESS OF TEARING IT DOWN.  MARK SAID THAT HE IS WORKING WITH BILL SCOTT, ATTORNEY FOR THE TOWN, TO TAKE MR. KNAPP TO COURT IN REFERENCE TO THE VIOLATION OF MOVING THE MOBILE HOME AND FOR BRINGING ANOTHER MOBILE HOME INTO TOWN THAT DOES NOT HAVE A VALID MOBILE HOME PERMIT.  MR. KNAPP NEEDS TO GO THROUGH THE PERMITTING PROCESS FOR THE TOWN.  COUNCILWOMAN BEECHER ASKED IF MARK IS USING HIS 3 PART FORMS THAT THEY WANT HIM TO USE.  HE SAID NOT YET.
RESOLUTION NO. 13035
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED

PLANNING BOARD REPORT
PHIL GIBSON SAID THEY HAD A MAJOR SUBDIVISION APPLICATION ON JANUARY 2, 2013 AND WILL HAVE A PUBLIC HEARING AT THEIR JANUARY 22, 2013 MEETING.
RESOLUTION NO. 13036
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.

JANUARY 8, 2013 REGULAR & ORGANIZATIONAL MEETING PG. 12 OF 13

RESOLVED THAT THE PLANNING BOARD REPORT BE ACCEPTED.

HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE HAS BEEN RESEARCHING THE DEWEY AND WELLS FAMILY GENEALOGY.  HE DISCUSSED HOW SOME TOWNS HAVE PHOTOS OF ALL THE GRAVESTONES IN THEIR CEMETERIES.  SUPERVISOR HAFF SAID THAT HE RECEIVED A REQUEST FROM A SMITH DESCENDANT AND SHE SAID THAT 6 OF HER FAMILY MEMBERS ARE BURIED IN THE ADAMSVILLE CEMETERY IN UNMARKED GRAVES.  SHE WOULD LIKE TO PUT UP SOME TYPE OF MARKER WITH THEIR NAMES ON IT.  HE SAID THAT HE WOULD REQUEST THAT IT MATCH THE TIME PERIOD OF THE CEMETERY AND THE LOCATION WOULD NOT HINDER MAINTENANCE ETC.
RESOLUTION NO. 13037
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

 
DCO REPORT
SUPERVISOR HAFF SAID THAT THEY SUBMITTED 3 MONTHS OF REPORT/BILLS.  HE SUMMARIZED THE YEAR TO DATE CALLS.
RESOLUTION NO. 13038
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE DOG CONTROL OFFICER REPORT BE ACCEPTED.

 
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 13039
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

 
PUBLIC DISCUSSION
MR. BILL KNAPP SAID THAT HE REQUESTED FROM MARK WHAT WAS STILL LEFT TO COMPLETE FOR HIS MOBILE HOME.  MARK GAVE HIM A COUPLE OF ITEMS THAT STILL NEED TO BE COMPLETED AND MR. KNAPP SAID THAT HE PERSONALLY FEELS HE HAS COMPLETED EVERYTHING ELSE PER THE TOWN’S REQUEST.

 
EXECUTIVE SESSION
RESOLUTION NO. 13040
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 8:11 P.M. TO DISCUSS MATTERS RELATING TO PROPOSED, PENDING OR CURRENT LITIGATION AND TO DISCUSS UPCOMING APPOINTMENTS FOR POSITIONS IN THE TOWN.

 
RESOLUTION NO. 13041
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO ENTER INTO REGULAR SESSION AT 9:21 P.M.

 
BOARD OF ASSESSMENT REVIEW APPOINTMENT
RESOLUTION NO. 13042
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO TABLE THE BOARD OF ASSESSMENT REVIEW MEMBER APPOINTMENT.

 

JANUARY 8, 2013 REGULAR & ORGANIZATIONAL MEETING PG. 13 OF 13

 
 
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI HAFF THE MEETING WAS ADJOURNED AT 9:20 P.M.

 

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

 

 

 

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SUPERVISOR HAFF                                                                          COUNCILWOMAN BEECHER

 

 

 

______________________________                                          _________________________________

COUNCILWOMAN FOOTE                                                             COUNCILMAN GALLINARI

 

 

_____________________________

COUNCILMAN DILLON