A REGULAR/ORGANIZATIONAL TOWN BOARD MEETING WAS HELD ON TUESDAY, JANUARY 12, 2021 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
KEITH HARRINGTON, COUNCILMAN
JENNIFER PEREZ, COUNCILWOMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MARK MILLER, ENFORCEMENT OFFICER
GREG BROWN, HIGHWAY SUPERINTENDENT
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR PATRICK “BUBBY” CASEY AND MILDRED REID WHO PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.
OPEN ORGANIZATIONAL MEETING
RESOLUTION NO. 21000
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE ORGANIZATIONAL MEETING BE OPENED AT 7:02 P.M.
CONTINUE THE ESTABLISHED RULES OF PROCEDURE FOR TOWN BOARD MEETINGS
RESOLUTION NO. 21001
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED AS FOLLOWS:
A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.
B) AUDIT SESSION SHALL START AT 6:30 PM PRIOR TO THE OPENING OF THE REGULAR MEETING.
C) THE SUPERVISOR CHAIRS THE MEETINGS. IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING. THE CHAIR SHALL OPEN, PRESIDE UPON AND ADJOURN ALL MEETINGS.
D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.
E) ALL MOTIONS MADE NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD. CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED. VOTING BY PROXY, TELEPHONE OR AFFIDAVIT IS PROHIBITED. A MEMBER MUST BE PHYSICALLY PRESENT IN ORDER TO VOTE ON ANY MATTER BEFORE THE BOARD.
F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.
AUTHORITY OF SUPERVISOR
RESOLUTION NO. 21002
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD
MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.
JANUARY 12, 2021 REGULAR & ORGANIZATIONAL MEETING PG. 2 OF 8
CODE OF ETHICS
RESOLUTION NO. 21003
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE, AS PER Y SGML ARTICLE 18 SECTION 809, THE ATTACHED CODE OF ETHICS (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED FOR ALL TOWN OF HARTFORD MUNICIPAL OFFICERS & EMPLOYEES.
CONFLICTS OF INTEREST
RESOLUTION NO. 21004
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE TO RECOGNIZE THE VALIDITY OF Y SGML ARTICLE 18 SECTIONS 800-806: CONFLICTS OF INTEREST OF MUNICIPAL OFFICERS AND EMPLOYEES AND PUBLICALLY POST IN THE TOWN MEETING HALL.
TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORD
RESOLUTION NO. 21005
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT GLENS FALLS NATIONAL BANK AND NYCLASS SHALL BE THE DEPOSITORIES OF TOWN FUNDS.
TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICES
RESOLUTION NO. 21006
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE GRANVILLE SENTINEL SHALL BE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICES. THIS LOCAL PAPER IS AVAILABLE AT THE HARTFORD STEWART’S NEWS STAND WHICH ALLOWS CITIZENS THE AVAILABILITY OF A LOCAL PAPER TO BECOME AWARE OF TOWN OF HARTFORD PUBLIC POSTINGS.
OFFICIAL UNDERTAKING
RESOLUTION NO. 21007
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE THE BLANKET UNDERTAKING POLICY FOR OFFICERS, CLERKS, & EMPLOYEES OF THE TOWN AS PROVIDED THRU NYMIR ($10,000 PER EMPLOYEE WITH $500 DEDUCTIBLE. EXCESS OVER THE $10,000 FOR SUPERVISOR $20,000, TAX COLLECTOR $400,000 AND SCHOOL TAX COLLECTOR $600,000).
PROCUREMENT POLICY
RESOLUTION NO. 21008
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE THE PROCUREMENT POLICY (REVISION 3/10/15) TO SET FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS AND SERVICES AS PER Y SGML SECTION 103 AND SECTION 104-B.
AUTHORIZE PAYMENT IN ADVANCE OF AUDIT
RESOLUTION NO. 21009
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
WHEREAS, THE TOWN BOARD MAY BY RESOLUTION AUTHORIZE THE PAYMENT OF UTILITY SERVICES, FUEL AND POSTAGE AS DESCRIBED BY TOWN LAW SEC. 118(2), NOW THEREFORE BE IT
RESOLVED, THAT THE TOWN BOARD OF THE TOWN OF HARTFORD DOES HEREBY AUTHORIZE THE PAYMENT OF UTILITY BILLS, FUEL, ROAD SALT AND POSTAGE. ALL OF THESE “OUT OF AUDIT” PAYMENTS WILL BE PRESENTED AT THE NEXT REGULAR MEETING FOR OVERSIGHT REVIEW BY THE BOARD.
JANUARY 12, 2021 REGULAR & ORGANIZATIONAL MEETING PG. 3 OF 8
MILEAGE REIMBURSEMENT RATE
RESOLUTION NO. 21010
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
WHEREAS, THE MILEAGE REIMBURSEMENT RATE FOR 2021 MIRRORS THE 2021 IRS STANDARD MILEAGE RATE FOR BUSINESS MILES DRIVEN AT $.56 CENTS PER MILE NOW THEREFORE BE IT
RESOLVED THAT THE MILEAGE REIMBURSEMENT RATE FOR 2021 TO BE SET AT $.56 CENTS FOR THE ASSESSOR, TAX COLLECTOR AND ENFORCEMENT OFFICER FOR THE PERFORMANCE OF THEIR DUTIES. AND THIS RATE SHALL ALSO BE THE RATE COMPENSATED UNDER THE TRAVEL POLICY FOR ANY PRE-AUTHORIZED TRAVEL.
TRAVEL POLICY
RESOLUTION 21011
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE TO OBSERVE THE TRAVEL POLICY REVISION DATED 1/10/17.
AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDS
RESOLUTION NO. 21012
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO TABLE RESOLUTION TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2021 NOT TO EXCEED EXPENDITURES OF $681,675.00 FROM TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2021 AS APPROPRIATED IN THE 2021 BUDGET.
FIX THE WAGES
RESOLUTION NO. 21013
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2021 PER THE ATTACHED 2021 WAGE LIST. ONLY THOSE WAGES SPECIFICALLY DENOTED AS BEING “FIXED” ON THE WAGE LIST ARE AFFECTED BY THIS RESOLUTION.
Town of Hartford
2021 Employee Wages
| Job Title | Salary | Hourly Rate | over time | Pay Schedule | Fixed? | Notes | |||
| Year 2021 | |||||||||
| Historian | 1,286.00 | Monthly | Y | ||||||
| Legislative Board | 1,426.50 | Monthly | Y | each for 4 persons | |||||
| Highway Superintendent | 50,517.00 | Biweekly | Y | ||||||
| Deputy Hwy Superintendent | 936.00 | Biweekly | N | $0.45 per hour 2080 hrs | |||||
| Planning Board 1 | 28.88 per mtg | Quarterly | Y | each for 7 persons attending | |||||
| Planning Board 2 | 40.43 per mtg | Quarterly | Y | Chair & Secretary | |||||
| Personnel | 15,769.00 | Monthly | Y | ||||||
| Budget Officer | 3,380.00 | Monthly | Y | ||||||
| Highway Wages | 18.50 | 27.75 | Biweekly | N | 2019 wages Teamsters | ||||
| Highway-PT | A- less skilled | 14.00 | 18.69 | Biweekly | N | non union | |||
| B-more skilled | 18.50 | N | non union | ||||||
| Highway Probationary rate | 16.65 | 24.98 | Biweekly | N | 2019 wages Teamsters | ||||
| Cemetery | 0.00 | 0.00 | Biweekly | N | |||||
| Assessor | 16,728.00 | Biweekly | Y | 1394 parcels @ $12 each | |||||
| Town Supervisor | 5,656.00 | Monthly | Y | ||||||
| Janitorial | 1,525.00 | Biweekly | N | ||||||
| Enforcement Officer | 8,250.00 | Monthly | Y | ||||||
| Town Clerk | 33,966.00 | Biweekly | Y | ||||||
| Vital Statistics | 299.00 | Annual | Y | ||||||
| Tax Collector – School tax | 2,720.00 | Biweekly | Y | ||||||
| Municipal Court, Judge | 8,377.00 | Monthly | Y | ||||||
| Court Clerk, Wages | 4,155.00 | Monthly | Y | ||||||
| Deputy Town Clerk | 500.00 | 15.00 | 22.50 | Biweekly | ? | 3 hr minimum call out | |||
| Board of Assessment Review | 86.00 | Annual | Y | each for 5 persons attending | |||||
| all above subject to software rounding | |||||||||
TOWN BOARD APPOINTMENTS
RESOLUTION NO. 21014
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF COURT CLERK – STEPHANY EUBER (TO BE EMPLOYED OR DISCHARGED FROM SERVICE UPON ADVICE AND CONSENT OF THE TOWN JUSTICE).
RESOLUTION NO. 21015
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ATTORNEY FOR THE TOWN AND PLANNING BOARD LEGAL MATTERS: FITZGERALD MORRIS BAKER FIRTH; MEYER, FULLER & STOCKWELL AND RUPP BAASE PFALZGRAF & CUNNINGHAM. WHICH ATTORNEY FIRM TO USE FOR ANY PARTICULAR INSTANCE WILL BE DETERMINED BY BEST USE.
RESOLUTION NO. 21016
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ENFORCEMENT OFFICER – MARK MILLER.
RESOLUTION NO. 21017
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT ANNUAL APPOINTMENT OF NON-VOTING YOUTH COMMISSION LIAISONS – HCSD WENDY HARRINGTON AND TOWN COUNCIL BARBARA BEECHER.
RESOLUTION NO. 21018
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF YOUTH COMMISSION MEMBER UNEXPIRED TERM THAT ENDS 12/31/27- NICHOLAS SEVERANCE.
RESOLUTION NO. 21019
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF PLANNING BOARD MEMBER TERM THAT ENDS 12/31/27- JOSHUA CUMMINGS.
RESOLUTION NO. 21020
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF PLANNING BOARD CHAIR MIKE SWEZEY.
JANUARY 12, 2021 REGULAR & ORGANIZATIONAL MEETING PG. 5 OF 8
RESOLUTION NO. 21021
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF DISASTER PREPAREDNESS COMMITTEE – HVFC PRESIDENT, HVFC CHIEF, HARTFORD HIGHWAY SUPERINTENDENT, HARTFORD CENTRAL SCHOOL SUPERINTENDENT, AND HARTFORD SUPERVISOR.
RESOLUTION NO. 21022
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINT AS COLLECTOR OF SCHOOL TAXES DENISE PETTEYS, TOWN CLERK.
RESOLUTION NO. 21023
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF JAEGER & FLYNN AS THE BROKER FOR THE TOWN OF HEALTH/DENTAL/VISION INSURANCES, COBRA MANAGEMENT SERVICES, AND BROKER OF RECORD FOR DISABILITY INSURANCE.
SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:
APPOINTMENTS AS PER THE TOWN SUPERVISOR:
A) DEPUTY SUPERVISOR – BARBARA BEECHER
B) HISTORIAN – MIKE ARMSTRONG
C) SUPERVISOR’S CONFIDENTIAL CLERK AND BUDGET OFFICER – JOEL CARPENTER
D) SUPERVISOR’S DEPUTY CONFIDENTIAL CLERK AND BUDGET OFFICER – KYLE CARPENTER
D) PARADE DIRECTOR – AMBER MERCURE
CLOSE ORGANIZATIONAL MEETING
RESOLUTION NO. 21024
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE ORGANIZATIONAL MEETING BE CLOSED AT 7:35 P.M.
PAYMENT OF BILLS
RESOLUTION NO. 21025
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #13 OF 2020 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #465-479 $9,367.96
GENERAL VOUCHER #480-504 $ 34,062.93
ABSTRACT # 1 OF 2021
HIGHWAY VOUCHER #1 – 2 $ 6,780.03
GENERAL VOUCHER #3 – 7 $ 775.45
SUPERVISOR’S REPORT
RESOLUTION NO. 21026
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A3005 ST AID, MORTGAGE TAX – $ 1,603.00
A1990.4 CONTINGENT ACCOUNT – $ 1,400.00
A7550.4 CELEBRATIONS, CONTR EXP – $ 1,300.00
A9010.8 STATE RETIREMENT SYSTEM – $ 2,390.00
A1420.4 LAW, CONTR EXP +$ 260.00
A1650.5 CENTRAL COMM – INTERNET +$ 500.00
A5010.4 HIGHWAY, CONTR EXP +$ 73.00
JANUARY 12, 2021 REGULAR & ORGANIZATIONAL MEETING PG. 6 OF 8
A5132.4 HIGHWAY GARAGE, CONTR EXP +$ 5,500.00
A9060.8 MEDICAL INSURANCE +$ 360.00
D5142.1 WAGES, SNOW REMOVAL – $11,800.00
D9030.8 HIGHWAY, SOCIAL SECURITY – $ 2,500.00
D9060.8 HIGHWAY, MEDICAL INSURANCE – $ 1,200.00
D5130.4 HIGHWAY, REPAIRS, MAINT FUEL +$15,500.00
TOWN CLERK REPORT
RESOLUTION NO. 21027
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
MINUTE REVIEW
RESOLUTION NO. 21028
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 8, 2020.
RESOLUTION NO. 21029
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR NOVEMBER 24, 2020.
SUPERVISOR HAFF DISCUSSED THE FIELD USE AGREEMENT NEEDS TO BE UPDATED FOR AN ADDITIONAL 20 YEARS USE FOR THE HARTFORD YOUTH COMMISSION. THERE WAS DISCUSSION THAT THE SCHOOL WOULD USE THE FIELDS/GYM SPACE FIRST WITH YOUTH COMMISSION HAVING OPTION OF USE AFTERWARD.
RESOLUTION NO. 21030
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR YOUTH COMMISSION MINUTES FOR DECEMBER 2, 2020.
PLANNING BOARD REQUEST TO AMEND LOCAL LAW SUBDIVISION
SUPERVISOR HAFF DISCUSSED THAT THE PLANNING BOARD WOULD LIKE THE CURRENT SUBDIVISION LOCAL LAW AMENDED TO EXTEND THE CURRENT 62 DAY SUBDIVISION MAP FILING DAYS AT THE COUNTY CLERK’S OFFICE TO A 90 DAY FILING REQUIREMENT. THE PLANNING BOARD FEELS WILL MAKE IT EASIER FOR THE RESIDENTS TO FILE MAPS AND REDUCE THE BURDEN ON THE PLANNING BOARD.
PUBLISH PUBLIC HEARING TO AMEND CHAPTER 120 OF THE CODE OF THE TOWN OF HARTFORD LAND SUBDIVISION REGULATIONS
RESOLUTION NO. 21031
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO PUBLISH PUBLIC HEARING AT THE NEXT REGULAR TOWN BOARD MEETING TO BE HELD ON FEBRUARY 9, 2021 AT 8:00PM TO DISCUSS PROPOSED LOCAL LAW AMENDING CHAPTER 120 OF THE CODE OF THE TOWN OF HARTFORD LAND SUBDIVISION REGULATIONS.
DOLLAR GENERAL ROOF TRUSSES
SUPERVISOR HAFF SAID THAT DOLLAR GENERAL IS WORKING ON RE-INSTALLING THE FAILED ROOF TRUSSES AGAIN ON THE NEW DOLLAR GENERAL.
HARTFORD VOLUNTEER FIRE COMPANY REPORT
SUPERVISOR HAFF SUMMARIZED THE HARTFORD VOLUNTEER FIRE COMPANY REPORT.
RESOLUTION NO. 21032
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE HARTFORD VOLUNTEER FIRE COMPANY REPORT BE ACCEPTED.
JANUARY 12, 2021 REGULAR & ORGANIZATIONAL MEETING PG 7 OF 8
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HE ANTICIPATES THE INSURANCE COMPANY WILL BE REIMBURSING FOR TOWING CHARGES DUE TO TRUCK GOING OFF THE ROAD IN A RECENT SNOWSTORM. HE SAID THAT HE IS GOING TO GET 1 WEX CARD FOR BACKUP EMERGENCY USE. HE SAID EACH EMPLOYEE WILL HAVE A UNIQUE PIN NUMBER FOR USE. HE SAID THAT HE CAN DEACTIVATE AND ACTIVATE IT AS NEEDED. HE ASKED THE TOWN BOARD FOR SUGGESTION OF DOLLAR AMOUNT FOR CREDIT LIMIT THAT IS BASED ON A 2 MONTH CYCLE. AND IF THIS BILL COULD BE PAID OUT OF AUDIT AS NEEDED. SUPERVISOR HAFF SAID THAT FUEL IS AN APPROVED OUT OF AUDIT PAID EXPENSE.
WEX CARD CREDIT LINE UP TO $3000 LIMIT
RESOLUTION NO. 21033
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE TOWN WEX CARD BE SET UP WITH A $3000 CREDIT LINE SPENDING LIMIT.
RESOLUTION NO. 21034
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE RECEIVED INFORMATION THAT SOMEONE WAS LIVING IN A TRAVEL TRAILER ON LAND OWNED BY GUS MYERBERG ON COUNTRY LANE. HE INVESTIGATED AND YES INDEED SOMEONE WAS LIVING ON THE PROPERTY WITHOUT THE OWNER’S PERMISSION. GUS MYERBERG’S BROTHER RICK ALLOWED A FRIEND TO PUT HIS TRAVEL TRAILER THERE AND STARTED LIVING THERE. SO NOW THE TRAILER NEEDS TO BE REMOVED AND HE IS NOT ALLOWED TO LIVE THERE. MARK SAID THAT JOHN AND ANN HURLEY ALSO HAVE A TRAVEL TRAILER ON WARREN ROAD PROPERTY THAT DOES NOT APPEAR TO BE LIVED IN MORE THEN THE ALLOWED 14 DAY OCCUPANCY. COUNCILWOMAN BEECHER SAID THAT SHE IS AWARE OF THEM LIVING THERE ON AND OFF. SHE SAID THAT THERE IS A SMALL HOUSE BUILT AND THE OWNERS ARE LIVING IN THE CAMP HOUSE AT NIGHT. MARK SAID THAT PEOPLE OFTEN SET UP CAMPERS AND ONLY STAY DAYS AT A TIME. HE SAID THERE ARE CONDITIONS THAT NEED TO BE MET FOR CAMPERS 1) ELECTRICITY, 2) POTABLE WATER 3) CONNECTED TO A SEPTIC SYSTEM SINCE THEY DON’T WANT IT STORED IN THE VEHICLE. MARK SAID THAT HE IS STILL TRYING TO CONTACT JOHN HURLEY REGARDING THIS ISSUE.
MARK SAID THAT HE CONTACTED JOHN DAVIDSON REGARDING THE BALDWIN CORNERS SHOOTING COMPLAINT. JOHN SAID THAT HE DOESN’T UNDERSTAND WHY THEY WOULD HAVE TO COME TO THE PLANNING BOARD ABOUT IT SINCE THEY HAVE BEEN SHOOTING ON THE PROPERTY FOR 25 YEARS. MARK SAID THAT IN CONVERSATION WITH MIKE SWEZEY THE 25 YEARS WAS ON THE OTHER PROPERTY TOWARDS ROUTE 149 NOT THE NEW MINING PROPERTY. MARK SAID MIKE SWEZEY REQUESTED ATTORNEY FOR THE TOWN JEFF MEYER TO CONTACT JOHN DAVIDSON TO ATTEND THE PLANNING BOARD MEETING.
MARK SAID THAT HE HAS GONE TO THE COUNTY CODE ENFORCEMENT TO SIGN BUILDING PERMITS INCLUDING OLDER ONES THAT HAVE NEVER BEEN CLOSED OUT. MARK SAID THAT HE SPOKE TO JOHN GRAHAM, COUNTY CODE ENFORCEMENT REGARDING DAVE LAPIER HAVING JUNK CARS ON HIS STATE ROUTE 196 PROPERTY. JOHN SAID THAT THEY HAVE FILED AGAINST HIM. JEFF MEYER IS SUPPOSED TO BE SENDING MR. LAPIER A LETTER REGARDING VIOLATING TOWN PLANNING BOARD BUSINESS REPORTING REQUIREMENTS AS WELL.
MARK SAID HE CONTACTED JEFF MEYER REGARDING STATUS OF THE PETER LEONBRUNO OWNER OF PROPERTY ON COUNTY ROUTE 19 DILAPIDATED HOUSE. HE HAS NOT HEARD BACK ABOUT THE STATUS OF THIS ISSUE.
MARK SAID THAT STATE ROUTE 196 GOLF COURSE NEW OWNER, MARK FAILLE’S SON, WILL BE REDOING HOUSE BY REMOVING ALL THE OLD ASBESTOS SIDING AND FIXING IT UP. THE COUNTY IS ALLOWING THEM TO ADD THIS PROJECT TO THE CURRENT BUILDING PERMIT.
SUPERVISOR HAFF ASKED ABOUT THE STATUS OF THOMAS DUFOUR CONSTRUCTION DEBRIS. MARK SAID THAT THE ONLY THING HE SAW RECENTLY WAS A PILE OF METAL. THERE WAS DISCUSSION THAT A LOT OF OTHER MATERIALS HAVE BEEN BURIED.
RESOLUTION NO. 21035
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
JANUARY 12, 2021 REGULAR & ORGANIZATIONAL MEETING PG. 8 OF 8
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 21036
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
EXECUTIVE SESSION
RESOLUTION NO. 21037
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 8:20 PM TO DISCUSS MEDICAL, FINANCIAL, CREDIT OR EMPLOYMENT HISTORY OF A PARTICULAR PERSON OR CORPORATION, OR RELATING TO APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINE OR REMOVAL.
REGULAR SESSION
RESOLUTION NO. 21037
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO REGULAR SESSION AT 8:55 PM.
ANNUAL INTERNAL AUDIT MEETING WILL BE SCHEDULED FOR WEDNESDAY, JANUARY 19 AT 7PM.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT
8:56 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILMAN BURCH COUNCILMAN HARRINGTON
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COUNCILWOMAN PEREZ