January 10, 2017

A REGULAR/ORGANIZATIONAL TOWN BOARD MEETING WAS HELD ON TUESDAY, JANUARY 10, 2017 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
MICHAEL DEYOE, COUNCILMAN

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MARK MILLER, ENFORCEMENT OFFICER
GREGORY BROWN, HIGHWAY SUPERINTENDENT

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:05 P.M.
PLEDGE

TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.

PAYMENT OF BILLS
RESOLUTION NO. 17000
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #13 OF 2016 IN THE FOLLOWING AMOUNTS:
HIGHWAY                            VOUCHER #555-569      $ 20,995.98
YOUTH                                VOUCHER #570            $      674.00
GENERAL                             VOUCHER #571-584     $   3,007.95

ABSTRACT # 1 OF 2017
HIGHWAY                            VOUCHER #1 – 2          $ 14,480.46
YOUTH                                NONE
GENERAL                             VOUCHER #3 – 10        $  1,490.94

CONTINUE THE ESTABLISHED RULES OF PROCEDURE FOR TOWN BOARD MEETINGS
RESOLUTION NO. 17001
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED AS FOLLOWS:
A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.
B) AUDIT SESSION SHALL START AT 6:30 PM PRIOR TO THE OPENING OF THE REGULAR MEETING.
C) THE SUPERVISOR CHAIRS THE MEETINGS. IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING. THE CHAIR SHALL OPEN, PRESIDE UPON AND ADJOURN ALL MEETINGS.
D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.
E) ALL MOTIONS MADE NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD. CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED. VOTING BY PROXY, TELEPHONE OR AFFIDAVIT IS PROHIBITED. A MEMBER MUST BE PHYSICALLY PRESENT IN ORDER TO VOTE ON ANY MATTER BEFORE THE BOARD.
F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.

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AUTHORITY OF SUPERVISOR
RESOLUTION NO. 17002
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.

CODE OF ETHICS
RESOLUTION NO. 17003
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CONTINUE, AS PER NYS GML ARTICLE 18 SECTION 809, THE ATTACHED CODE OF ETHICS (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED FOR ALL TOWN OF HARTFORD MUNICIPAL OFFICERS & EMPLOYEES.

CONFLICTS OF INTEREST
RESOLUTION NO. 17004
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CONTINUE TO RECOGNIZE THE VALIDITY OF NYS GML ARTICLE 18 SECTIONS 800-806: CONFLICTS OF INTEREST OF MUNICIPAL OFFICERS AND EMPLOYEES AND PUBLICALLY POST IN THE TOWN MEETING HALL.

TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORD
RESOLUTION NO. 17005
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT GLENS FALLS NATIONAL BANK SHALL BE THE DEPOSITORY OF TOWN FUNDS.

TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICES
RESOLUTION NO. 17006
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE GRANVILLE SENTINEL SHALL BE THE OFFICIAL NEWSPAPER FOR LEGAL NOTICES AND POSTINGS.

OFFICIAL UNDERTAKING
RESOLUTION NO. 17007
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CONTINUE THE BLANKET UNDERTAKING POLICY FOR OFFICERS, CLERKS, & EMPLOYEES OF THE TOWN AS PROVIDED THRU NYMIR ($10,000 PER EMPLOYEE WITH $500 DEDUCTIBLE. EXCESS OVER THE $10,000 FOR SUPERVISOR $20,000, TAX COLLECTOR $400,000 AND SCHOOL TAX COLLECTOR $600,000).

PROCUREMENT POLICY
RESOLUTION NO. 17008
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CONTINUE THE PROCUREMENT POLICY (REVISION 3/10/15) TO SET FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS AND SERVICES AS PER NYS GML SECTION 103 AND SECTION 104-B.

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AUTHORIZE PAYMENT IN ADVANCE OF AUDIT
RESOLUTION NO. 17009
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, THE TOWN BOARD MAY BY RESOLUTION AUTHORIZE THE PAYMENT OF UTILITY SERVICES, FUEL AND POSTAGE AS DESCRIBED BY TOWN LAW SEC. 118(2), NOW THEREFORE BE IT
RESOLVED, THAT THE TOWN BOARD OF THE TOWN OF HARTFORD DOES HEREBY AUTHORIZE THE PAYMENT OF UTILITY BILLS, FUEL, ROAD SALT AND POSTAGE. ALL OF THESE “OUT OF AUDIT” PAYMENTS WILL BE PRESENTED AT THE NEXT REGULAR MEETING FOR OVERSIGHT REVIEW BY THE BOARD.

MILEAGE REIMBURSEMENT RATE
RESOLUTION NO. 17010
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, THE MILEAGE REIMBURSEMENT RATE FOR 2017 MIRRORS THE 2017 IRS STANDARD MILEAGE RATE FOR BUSINESS MILES DRIVEN AT $53.5 CENTS PER MILE NOW THEREFORE BE IT
RESOLVED THAT THE MILEAGE REIMBURSEMENT RATE FOR 2017 TO BE SET AT $53.5 CENTS FOR THE ASSESSOR, TAX COLLECTOR AND ENFORCEMENT OFFICER. AND THIS RATE SHALL ALSO BE THE RATE COMPENSATED UNDER THE TRAVEL POLICY FOR ANY PRE-AUTHORIZED TRAVEL.

TRAVEL POLICY
RESOLUTION 17011
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CONTINUE THE TRAVEL POLICY REVISION DATED 1/10/17.

AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDS
RESOLUTION NO. 17012
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2017 NOT TO EXCEED EXPENDITURES OF $746,019.00 FROM TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2017 AS APPROPRIATED IN THE 2017 BUDGET.

FIX THE WAGES
RESOLUTION NO. 17013
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2017 PER THE ATTACHED 2017 WAGE LIST DATED 1/1/17:

Hartford        # of         Wage                                   Monthly PP      2 week pp                  Fix Wage
Job title     employees    Salary    hour     meeting O.T. for 12 mos. for 26 wks. COMMENTResolution
Legislative Board 4      $ 1,311.25                                $ 109.27 Y
Municipal Court, Judge 1 $ 7,702.00                            $ 641.83 Y
Court Clerk, wages 1     $ 3,818.00                              $ 318.16 Y
Twn Supervisor 1           $ 5,200.00                             $ 433.33 Y
Personnel 1                   $ 14,496.00                           $ 1,208.00 Y
Budget Officer 1            $ 3,107.00                             $ 258.92 Y
Assessor 1                     $ 21,229.00                                              $ 816.50 Y
Town Clerk 1                $ 31,225.00                                              $ 1,200.96 Y
Deputy Town Clerk 1     $ 500.00                                                                      Pay 3hr minimum @                                                                                                                       $12.50/hr only when                                                                                                                       worked Y
Dog Control 2                $ 2,266.50                              $ 188.88 Y
Enforcement Officer 1   $ 7,584.00                              $ 632.00 Y
Vital Statistics 1            $ 273.00                                                                    One payment annually Y
Hwy Supervisor 1           $ 46,443.00                                           $ 1,786.27 Y
Deputy Hwy Super 1      $ 936.00                                                                      $0.45/hr x Straight                                                                                                                          Time worked. 2080                                                                                                                        hrs max Y
Janitorial 1                   $ 1,401.00                                                $ 53.88 N
Historian 1                    $ 1,181.00                                $ 98.42 Y
Planning Board 5 Reg,2 Alt                                            $ 26.55                        Reg and Alts paid                                                                                                                           only if present for                                                                                                                           meeting Y
Planning Board ( Chairman) 1                                        $ 37.16                        Paid only if present                                                                                                                       for meeting Y
Planning Board ( Clerk) 1                                               $ 37.16                       Paid only if present                                                                                                                         for meeting Y
Board of Assessment Review 5 $ 70.00 Y
Tax Collector (School Tax) 1 $ 2,500.00                                                           Five Pay Periods @                                                                                                                         $500 each in the fall                                                                                                                        Y
Cemetery Var                                    $10.61                              $15.92 N
HWY Wages 4                                    $17.78                              $26.67 N
HWY Wages Part Time Var                 $11.68                              $17.52 N
HWY Wages Probationary Var             $16.01                             $24.02             Probation = 90% for                                                                                                                         6 months N

TOWN BOARD APPOINTMENTS
RESOLUTION NO. 17014
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF COURT CLERK – STEPHANY EUBER (TO BE EMPLOYED OR DISCHARGED FROM SERVICE UPON ADVICE AND CONSENT OF THE TOWN JUSTICE).
RESOLUTION NO. 17015
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF DOG CONTROL OFFICER – ED HOLLAND & NANCY QUELL.
RESOLUTION NO. 17016
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ATTORNEY FOR THE TOWN AND PLANNING BOARD LEGAL MATTERS: FITZGERALD MORRIS BAKER FIRTH AND MEYER & FULLER. WHICH ATTORNEY FIRM TO USE FOR ANY PARTICULAR INSTANCE WILL BE DETERMINED BY BEST USE.
RESOLUTION NO. 17017
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ENFORCEMENT OFFICER – MARK MILLER.
RESOLUTION NO. 17018
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT ANNUAL APPOINTMENT OF NON-VOTING YOUTH COMMISSION LIAISONS – HCSD WENDY HARRINGTON AND TOWN COUNCIL BARBARA BEECHER.
ALSO RESOLVED TO ACCEPT: 7 YEAR APPOINTMENT OF YOUTH COMMISSION MEMBER EXPIRES 12/31/23 – RON SMITH.
RESOLUTION NO. 17019
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF PLANNING BOARD MEMBER EXPIRES 12/31/23-CHRIS DEBOLT.
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RESOLUTION NO. 17020
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF PLANNING BOARD ALTERNATE MEMBERS EXPIRES 12/31/23-PATTY HAPPY AND AMBER LINDGREN.
RESOLUTION NO. 17021
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF PLANNING BOARD CHAIR MIKE SWEZEY.
RESOLUTION NO. 17022
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF DISASTER PREPAREDNESS COMMITTEE – HVFC PRESIDENT TIM ZINN, HVFC CHIEF BRIAN JONES, HARTFORD HIGHWAY SUPERINTENDENT GREG BROWN, HARTFORD CENTRAL SCHOOL SUPERINTENDENT ANDREW COOK, AND HARTFORD SUPERVISOR DANA HAFF.

SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:
APPOINTMENTS AS PER THE TOWN SUPERVISOR:
A) DEPUTY SUPERVISOR – ROBERT DILLON
B) HISTORIAN – MIKE ARMSTRONG
C) SUPERVISOR’S CONFIDENTIAL CLERK AND BUDGET OFFICER – JOEL CARPENTER
D) PARADE DIRECTORS – AMBER LINDGREN

SUPERVISOR’S REPORT
RESOLUTION NO. 17023
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 960.00
A1920.2 MUNICIPAL ASSOCIATION DUES +$ 750.00
A3310.4 TRAFFIC CONTROL – CONTR EXP +$ 210.00
D5130.4 HIGHWAY – REPAIRS MAINT FUEL -$ 2,900.00
D5142.4 SNOW REMOVAL – CONTR EXP -$ 2,900.00
D5130.2 HIGHWAY – MACH EQUIPT PURCHASES +$ 580.00
D5142.1 WAGES – SNOW REMOVAL +$ 5,220.00

TOWN CLERK REPORT
RESOLUTION NO. 17024
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.

MINUTE REVIEW
RESOLUTION NO. 17025
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 13, 2016.
RESOLUTION NO. 17026
SUPERVISOR HAFF DISCUSSED THAT IN THE NOVEMBER 12, 2016 PLANNING BOARD MINUTES REFERRING TO THE APEX SOLAR APPLICANT APPEARING BEFORE THE PLANNING BOARD – MARY ELLEN STOCKWELL ATTORNEY FOR THE TOWN STATED THAT “FOR THE RECORD” THEIR OFFICE ALSO REPRESENTS APEX SOLAR COMPANY. SUPERVISOR HAFF CONTACTED JEFF MEYER AND ASKED HIM HOW HE COULD EXPLAIN THE CONFLICT OF INTEREST ESPECIALLY SINCE THE SOLAR APPLICATION WAS ALL MESSED UP. JEFF MEYER TOLD
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HIM THAT THEIR OFFICE DOES NOT WANT TO HAVE ANY APPEARANCE OF IMPROPRIETY AND THAT THEY TELL THE DEVELOPER, APEX SOLAR, THAT ANY SITE PLAN REVIEW COMING BEFORE THE TOWN OF HARTFORD – THAT THEY REPRESENT THE TOWN OF HARTFORD ONLY, NOT THE DEVELOPER. SUPERVISOR HAFF SAID THAT HE DOES NOT WANT TO HAVE TO END UP HIRING A NEW CONFLICT OF INTEREST ATTORNEY FOR A SITE PLAN REVIEW WHO DOESN’T KNOW OUR ORDINANCE , SINCE JEFF MEYER WROTE THE ORDINANCE.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR NOVEMBER 12, 2016.

RESOLUTION NO. 17027
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR DECEMBER 5, 2016.

ECONOMIC DEVELOPMENT
COUNCILMAN DILLON SAID THAT THE NEW TOWN OF HARTFORD WEBSITE IS UP AND RUNNING. HE SAID THAT DENISE WILL STILL BE WORKING WITH GLEN BATCHELDER WHO HAS BEEN THE TOWN’S WEBMASTER FOR YEARS.

UPDATE ON SCHOOL HOUSE #9
SUPERVISOR HAFF SAID THAT THE SCHOOL HOUSE #9 IS NOT A TOWN OWNED PROPERTY. IT IS OR SHOULD BE A SCHOOL OWNED PROPERTY. HE SAID THAT HE CONTACTED LAURA CHADWICK, DIRECTOR OF REAL PROPERTY, SHE RESEARCHED IT AND SAID THAT THERE APPEARS TO BE AN ISSUE BETWEEN A BROTHER AND A SISTER. HE REQUESTED LAURA TO GIVE HIM MORE INFORMATION THAT HE CAN APPROACH THE SCHOOL REQUESTING THE SCHOOL TO GET THE PARCEL BACK ON THE TAX ROLLS.

COMPTROLLER DRAFT MEETING
SUPERVISOR HAFF SAID THAT THE COMPTROLLER’S OFFICE CONTACT HIM STATING THAT THE DRAFT AUDIT IS READY. THE EXAMINER, SANDRA RAPPLEYEA AND HER BOSS REQUESTED A MEETING WITH JOEL CARPENTER AND SUPERVISOR HAFF. IT WILL BE HELD ON 1/25/17 AT 9:30 AM AT TOWN HALL. THEY WILL BE GOING OVER THE DRAFT AUDIT. SHE ADVISED THAT THEY DON’T WANT THE TOWN BOARD AT THE MEETING BECAUSE THEY WERE SUED A FEW YEARS BACK DUE TO A QUORUM OF THE BOARD BEING DETERMINED AS ILLEGAL MEETINGS SINCE IT WASN’T POSTED AS A PUBLIC MEETING. SUPERVISOR HAFF SAID THAT MS. RAPPLEYEA WILL BE SENDING THE ENTIRE BOARD AN EMAIL EXPLAINING HOW THE DRAFT WILL BE AVAILABLE AT THIS MEETING. AFTER THIS MEETING THE TOWN BOARD WILL HAVE TO HOLD A SPECIAL MEETING TO GO OVER THE REPORT, COME UP WITH SOME TYPE OF RESPONSE AND SUBMIT IT WITHIN 30 DAYS. THIS DRAFT IS NOT FOR PUBLIC VIEWING SINCE IT MAY CONTAIN ITEMS THE PUBLIC CANNOT KNOW ABOUT. THE TOWN’S RESPONSE WILL ALSO BE CONFIDENTIAL AS WELL – SO THAT THE PUBLIC DOES NOT KNOW ABOUT ANY FLAWS OR VULNERABILITIES WITH OUR TECHNOLOGY.

ABANDONED TRAILER
SUPERVISOR HAFF SAID THAT AT THE LAST ICE STORM IN EARLY DECEMBER, SOMEONE CAME TO TOWN HALL WITH A 1 TON 5’ X 8’ METAL SIDED TRAILER FILLED IT UP WITH SAND – BOTH TIRES POPPED. THEY UNHOOKED IT AND LEFT IT. THERE IS NO LICENSE PLATE ON IT NOR IDENTIFYING INFORMATION. IT HAS BEEN ABANDONED ON TOWN PROPERTY. SUPERVISOR HAFF CONTACTED OUR ATTORNEY ASKING HOW TO HANDLE ABANDONED PROPERTY. HE WAS ADVISED THAT THE TOWN MUST TRY TO FIND THE OWNER BY PUBLICALLY POSTING IT. SUPERVISOR HAFF SENT OUT AN EMAIL TO HIS 100+ EMAIL GROUP ASKING IF ANYONE KNOWS THE OWNER. THE TOWN NEEDS TO PUBLISH IN THE OFFICIAL NEWSPAPER, POST IT ON THE OFFICIAL BULLETIN BOARD GIVING THE PROPERTY OWNER THE OPPORTUNITY TO CLAIM IT. AFTER 30 DAYS NEXT MONTH, IF NO ONE CLAIMS IT, THE FIRST PERSON TO CLAIM IT GETS IT. THE TOWN CAN CLAIM IT THEN ISSUE IT AS SURPLUS PROPERTY AND SELL IT ON AUCTIONS INTERNATIONAL ETC. SUPERVISOR HAFF ASKED GREG TO ADVISE THE SHERIFF ABOUT IT IN CASE IT IS ACTUALLY STOLEN PROPERTY.

JANUARY 10, 2017 REGULAR & ORGANIZATIONAL MEETING PG. 7 OF 8

DCO SHELTER AGREEMENT
RESOLUTION NO. 17028
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO AUTHORIZE SUPERVISOR HAFF TO SIGN THE 2017 DCO SHELTER AGREEMENT.

ANNUAL AUDIT MEETING
RESOLUTION NO. 17029
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO SET THE ANNUAL SPECIAL TOWN BOARD FISCAL AUDIT MEETING ON JANUARY 31, 2017 AT 6PM.

HVF CO REPORT
SUPERVISOR HAFF SUMMARIZED THE YEAR END HARTFORD VOLUNTEER FIRE COMPANY REPORT.
RESOLUTION NO. 17030
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE HARTFORD VOLUNTEER FIRE COMPANY REPORT.

HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HIGHWAY ADVOCACY DAY IS MARCH 8 IN ALBANY, NY. GREG SAID THAT HE WILL BE HOLDING SNOWPLOW SAFETY DAY AT THE HARTFORD CENTRAL SCHOOL ON FRIDAY, JANUARY 13TH. GREG SAID THAT CLASS WILL BE TO HELP THE CHILDREN REALIZE TO AVOID THE EQUIPMENT AND SNOWBANKS NEAR THE ROADS ETC. MARK MILLER SAID THAT THE BUS DRIVERS ALSO DO A BUS SAFETY CLASS AS WELL.
RESOLUTION NO. 17031
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE HIGHWAY SUPERINTENDENT REPORT.

ENFORCEMENT OFFICER REPORT
MARK MILLER SAID HE SIGNED A LRCC FOR FIDDLECREEK, ONE FOR HEIDI LAFOUNTAINE ON ROUTE 196 FOR A DOG ENCLOSURE CONNECTED TO HER HOUSE. HE SIGNED A DEMO PERMIT FOR RAY HAYES BURNED OUT HOUSE ON HARTFORD MAIN STREET AND THE HOUSE WAS TAKEN DOWN TODAY. HE IS LOOKING INTO 160 STARBUCK LANE REGARDING A RESIDENT REMOVING A GARAGE DOOR AND ENCLOSING THE BASEMENT. ON GULF LANE THE LABARGE’S HAVE ADDED ONTO THE SHED HE HAS AND NEEDS TO OBTAIN A BUILDING PERMIT – HE CONTACTED STEVE SMITH, COUNTY ENFORCEMENT. MARK SAID THAT DICK HARSHA PURCHASED THE 1200 ACRES OF LAND DOWN ON COUNTY ROUTE 43 AND GULF LANE. HE IS THINKING OF PUTTING A HOME ON GULF LANE. GREG BROWN SAID THAT HE CONTACTED THE HARSHA FAMILY BECAUSE THEY HAD DUG UP GULF LANE AND BURIED A WATER LINE WITHOUT NOTIFYING HIM.
RESOLUTION NO. 17032
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED

DCO REPORT
SUPERVISOR HAFF SUMMARIZED THE DCO REPORT.
RESOLUTION NO. 17033
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE DCO REPORT BE ACCEPTED.

JANUARY 10, 2017 REGULAR & ORGANIZATIONAL MEETING PG. 8 OF 8

COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 17034
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE MEETING WAS ADJOURNED AT
8:25 P.M.

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

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SUPERVISOR HAFF                                        COUNCILWOMAN BEECHER

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COUNCILWOMAN FOOTE                               COUNCILMAN DILLON

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COUNCILMAN DEYOE