February 19, 2019

A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, FEBRUARY 19, 2019 AT THE TOWN HALL COMMENCING AT 7:00 P.M. MEETING WAS RESCHEDULED FROM TUESDAY, FEBRUARY 12, 2019 DUE TO A SNOWSTORM.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
ELIZABETH FOOTE, COUNCILWOMAN

ABSENT
ROBERT DILLON, COUNCILMAN

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MIKE ARMSTRONG, HISTORIAN
AMBER MERCURE, YOUTH COMMISSION
PETER SWANO, HISTORICAL SOCIETY

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR ROGER SMITH, MARCUS ROGERS, MILTON DEWEY, PETER RUSSELL AND RUTH BEAGLE ALL WHOM PASSED AWAY RECENTLY.

TOWN BOARD ROLL CALL WAS MADE WITH ONE MEMBER ABSENT COUNCILMAN DILLON.

PAYMENT OF BILLS
RESOLUTION NO. 19039
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #14 OF 2019 IN THE FOLLOWING AMOUNTS:
HIGHWAY        VOUCHER #588-592        $ 21,400.69
GENERAL         VOUCHER #593-598          $ 5,464.27

ABSTRACT # 2 OF 2019
HIGHWAY        VOUCHER #14 – 35         $ 78,433.44
YOUTH              VOUCHER #36-37                $ 802.50
GENERAL         VOUCHER #38 – 64       $162,294.57

SUPERVISOR’S REPORT
RESOLUTION NO. 19040
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE DECEMBER 2018 SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1990.4    CONTINGENT ACCOUNT                               – $ 1,984.10
A6410.4    PUBLICITY, CONTR EXP                                      +$ 20.00
A9050.8    UNEMPLOYMENT INSURANCE                    +$ 1,964.10
D100         REAPPROPRIATION                                         -$ 3,280.00
D3089       STATE AID                                                         -$ 7,100.00
D3501       CONSOLIDATED HIGHWAY AID                        -$ 64.00
D1710.4    ADMIN CONTRACT EXP                                    -$ 160.00
D4025.4    LABORATORY SERVICES                                   -$ 140.00
D5110.4    HIGHWAY – ROAD REPAIRS                          -$ 1,374.00
D5130.2    HIGHWAY MACH EQUIP PURCHASES         -$ 6,495.00
D5140.4    BRUSH & WEED CAPITAL PURCHASE         -$ 1,270.00
D5142.4    SNOW REMOVAL – CONTR EXP                    -$ 3,849.00
D5112.2    HIGHWAY (CHIPS) PERM IMPR                  +$12,723.00
D5130.4    HIGHWAY – REPAIRS MAINT FUEL           +$10,864.00
D5142.1    WAGES – SNOW REMOVAL                              +$ 145.00

FEBRUARY 19, 2019 REGULAR MEETING PG. 2 OF 4

RESOLUTION NO. 19041
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE JANUARY 2019 SUPERVISOR’S REPORT.

TOWN CLERK REPORT
RESOLUTION NO. 19042
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.

MINUTE REVIEW
RESOLUTION NO. 19043
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR JANUARY 8, 2019 AND THE AUDIT MEETING MINUTES FOR JANUARY 12, 2019.
RESOLUTION NO. 19044
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR DECEMBER 3, 2018.

PRESENTATION
RENEE BOUPLON, AGRICULTURAL STEWARDSHIP ASSOCIATION ASSOCIATE DIRECTOR SPOKE ON BEHALF OF THE RAYMOND E CHAPIN IRREVOCABLE TRUST DAIRY LOCATED ON CHAPIN FARM LANE. JEFFREY CHAPIN IS A TOWN EMPLOYEE AND THE CHAPIN FAMILY IS APPLYING FOR A NON-COMPETITIVE STATE GRANT. THIS GRANT ISN’T COMPETITIVE LIKE THE OTHER STATE FARMLAND PROTECTION PROJECTS. IT’S PASS/FAIL. YOU EITHER MEET THE ELIGIBILITY REQUIREMENTS OR YOU DON’T. THIS GRANT PERMANENTLY CONSERVES FARMLAND WHILE PROVIDING FUNDING TO DAIRY FARMS IN TRANSITION. TRANSITION GRANT FUNDING APPLIES TO DAIRY FARMS ON VIABLE AGRICULTURAL LAND THAT ARE TRANSITIONING TO A MORE DIVERSIFIED FARM OPERATION WHILE CONTINUING DAIRY OPERATIONS; TRANSITION TO A DIFFERENT TYPE OF DAIRY OPERATION; OR TRANSITIONING TO THE NEXT OWNERSHIP OF A CONTINUING DAIRY OPERATION. ADDITIONALLY, THE FARMLAND NEEDS TO MEET SPECIFIC CRITERIA, INCLUDING: AT LEAST 58 ACRES; AT LEAST 32 PERCENT OF THE LAND IS IN ACTIVE AGRICULTURAL PRODUCTION; AND AT LEAST 5 PERCENT OF THE SOILS ARE CLASSIFIED BY USDA NATURAL RESOURCES CONSERVATION SERVICE AS “PRIME” OR “STATEWIDE IMPORTANT”, BOUPLON SAID. THE APPLICATION REQUIRES THE TOWN BOARD TO SHOW SUPPORT FOR THE PROTECTION OF THE CHAPIN FAMILY FARM PROPERTY AND NO TOWN FUNDS WILL BE EXPENDED FOR THIS GRANT.
RESOLUTION NO. 19045
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO AUTHORIZE SUPERVISOR HAFF TO SIGN THE LETTER OF ENDORSEMENT FOR ASA DAIRY FARMLAND PROTECTION INITIATIVE GRANT ON BEHALF OF THE RAYMOND E CHAPIN FARM.

DASNY GRANT DISBURSEMENT AGREEMENT
COUNCILWOMAN FOOTE SAID THAT THE FINAL PAPERWORK FOR THE DASNY GRANT HAS BEEN SUBMITTED TO THE STATE ON FEBRUARY 19, 2019. AT THIS POINT WE ARE WAITING FOR THE STATE TO SAY YES, IT IS GOOD AND THEN THE GRANT DISBURSEMENT AGREEMENT WILL BE ISSUED. COUNCILWOMAN FOOTE SAID THAT SHE CONTACTED ONE OF THE BIDDERS, MAC INDUSTRIES, REGARDING THE ALMOST YEAR-OLD BID TO SEE IF COST HAD STAYED THE SAME. ORIGINAL BID WILL BE GOING UP ABOUT 8% OR $11,000 NOW. SHE SAID THAT SHE WAS WORRIED ABOUT ANY ASBESTOS INSPECTION ISSUES THAT MAY COME UP. SHE TALKED TO RUSSELL WADE REGARDING THIS POSSIBLE ISSUE. RUSS WADE CONTACTED WASHINGTON COUNTY CODE ENFORCEMENT AND WAS ADVISED THAT REMOVING AND RE-POURING A FOUNDATION WOULD NOT REQUIRE A

FEBRUARY 19, 2019 REGULAR MEETING PG. 3 OF 4

DEMOLITION PERMIT. IF THE TOWN WAS CONCERNED ABOUT ASBESTOS, HE RECOMMENDED COUNTY CODE COME OUT AND LOOK AT THE STRUCTURE. PETER SWANO SAID THAT HE DOES NOT BELIEVE THERE IS ANY ASBESTOS OTHER THEN A FEW TILES IN THE MAIN HOUSE ENTRYWAY THAT CAN BE REMOVED. SUPERVISOR HAFF SAID THAT HE BELIEVES IF A CONTRACTOR REMOVES ASBESTOS IT WILL INCUR A COST BUT THE LANDOWNER CAN REMOVE IT THEMSELVES FOR FREE. SUPERVISOR SUPERVISOR HAFF SAID THAT THE LAST BID WAS GOOD FOR 1 YEAR THRU MARCH 13, 2019 SO THE TOWN SHOULD REBID IT. SUPERVISOR HAFF TALKED ABOUT A LETTER FROM JEFF MEYER, ATTORNEY FOR THE TOWN, THAT SAYS HE REVIEWED THE GRANT DISBURSEMENT LETTER AND APPROVED IT. SUPERVISOR HAFF SAID THAT IT NEEDS TO BE SIGNED AND SENT TO THE DORMITORY AUTHORITY. COUNCILWOMAN FOOTE SAID THAT ALL OF THE PAPERWORK WAS SENT TODAY. SUPERVISOR HAFF SAID THAT IT SHOULDN’T HAVE BEEN SENT WITHOUT BOARD APPROVAL. HE SAID HE SPOKE WITH JEFF MEYER, ATTORNEY FOR THE TOWN TODAY, IN REFERENCE TO THE PAPERWORK. JEFF SAID THAT THE DATES ON THE LETTER HAS TO BE LATER THEN THE DATE THE TOWN BOARD APPROVES THE AGREEMENT. COUNCILWOMAN FOOTE SAID THAT SHE SIGNED ON FEBRUARY 6, 2019. SUPERVISOR HAFF SAID THAT IN TALKING TO JEFF MEYER, ONLY THE TOWN SUPERVISOR CAN SIGN LEGAL AGREEMENTS OR CONTRACTS APPROVED BY THE TOWN BOARD. COUNCILWOMAN FOOTE SAID THAT THE TOWN MADE HER THE LEAD ON THE GRANT WITH DASNY. SUPERVISOR HAFF SAID THAT DOESN’T MEAN THAT YOU (COUNCILWOMAN FOOTE) CAN SIGN AGREEMENTS. SUPERVISOR HAFF CLARIFIED THE DATES THAT NEED TO BE COMPLETED ON THE GRANT AGREEMENT. THERE WAS FURTHER DISCUSSION HOW MANY PEOPLE SPEND THE MONEY BEFORE THEY ARE GUARANTEED THE REIMBURSEMENT.
RESOLUTION NO. 19046
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO AUTHORIZE SUPERVISOR HAFF TO SIGN THE DASNY GRANT DISBURSEMENT AGREEMENT IN THE AMOUNT OF $125,000 FOR RENOVATIONS TO CIVIL WAR ENLISTMENT CENTER AND ELISHA STRAIGHT HOUSE.

DASNY GRANT BID
SUPERVISOR HAFF SUGGESTED THAT THE TOWN REMOVE THE STONE VENEER ON FOUNDATION ABOVE GRADE SPECIFICATIONS FROM THE NEW BID. THE CURRENT BID FOR THIS WORK IS ABOUT $22,000. PETER SWANO SAID THAT HE HAS CHANGED HIS MIND AND DOES WANT TO DO THE COMPLETE WORK ON THE CIVIL WAR ENLISTMENT CENTER AND REMOVE THE WORK ON THE ELISHA STRAIGHT HOUSE. PETER SAID THAT THE PROPOSED NEW BID FROM MAC INDUSTRIES FOR JUST THE ENLISTMENT CENTER IS $122,372 INCLUDING THE STONE VENEER. HE SUGGESTS THAT IT WILL BE ALL DONE THIS WAY. THERE WAS FURTHER DISCUSSION REGARDING THE PRIOR MANDY SPRING BID OF $122,446. SO EVEN THOUGH MAC INDUSTRIES IS PROPOSING TO UP THE PRICE TO $122,372 THIS WOULD STILL MAKE THEM LOW BID UNDER THE PRIOR MANDY SPRING BID. SUPERVISOR HAFF AND COUNCILWOMAN FOOTE SAID THAT PRIOR BIDS SHOULD BE REJECTED AND NEW BIDS REQUESTED.
RESOLUTION NO. 19047
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO REBID IN THE GRANVILLE SENTINEL AND THE POST STAR FOR DASNY GRANT FOR RENOVATIONS TO THE CIVIL WAR ENLISTMENT CENTER ONLY.

COUNCILMAN BURCH LEFT THE MEETING.
EXISTING DASNY GRANT BIDS
RESOLUTION NO. 19048
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 0 NAYS, 2 ABSENT (BURCH, DILLON). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO REJECT ALL EXISTING DASNY GRANT BIDS FROM MANDY SPRING AND MAC INDUSTRIES RECEIVED ON MARCH 13, 2018.

BOARD OF ASSESSMENT REVIEW APPOINTMENT
RESOLUTION NO. 19049
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 0 NAYS, 2 ABSENT (BURCH, DILLON). VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER AND COUNCILWOMAN FOOTE.
RESOLVED TO APPOINT WILLIAM TOWNSEND AS A MEMBER OF BOARD OF ASSESSMENT REVIEW EFFECTIVE 02/19/19 THROUGH 9/30/20.
FEBRUARY 19, 2019 REGULAR MEETING PG. 4 OF 4

YOUTH COMMISSION REPORT
AMBER MERCURE SAID THAT BASKETBALL WAS DONE. THEY WILL BE STARTING BASEBALL SIGNUPS SOON.
RESOLUTION NO. 19050
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 0 NAYS, 2 ABSENT (BURCH, DILLON). VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.

HARTFORD VOLUNTEER FIRE CO. REPORT
SUPERVISOR HAFF SUMMARIZED THE 2018 HARTFORD VOLUNTEER FIRE CO. ANNUAL REPORT.
RESOLUTION NO. 19051
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 0 NAYS, 2 ABSENT (BURCH, DILLON). VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE HARTFORD VOLUNTEER FIRE CO. REPORT BE ACCEPTED.

HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE IS STILL WORKING ON THE MORROW GENEALOGY. HE GAVE AN ANNUAL REPORT FOR THE HARTFORD FOOD PANTRY. IT IS IN ITS 17TH YEAR OF EXISTENCE SERVING 2500 PEOPLE, 800+ FAMILIES 40,000 LBS OF FOOD/SUPPLIES. THEY ALSO PARTICIPATE IN THE WEEKEND BACKPACK PROGRAM. HE SAID THE ATV CLUB AND RIDGE RIDERS SNOWMOBILE CLUB CONTRIBUTED TO HELP REPLACE THE FOOD PANTRY REFRIGERATOR/FREEZER. PETER SWANO SAID THAT THEY ARE WORKING ON DIGITIZING THE RECORDS FOR THE MUSEUM SO THAT THE ORIGINALS CAN BE STORED SAFELY. THERE WAS FURTHER DISCUSSION REGARDING SOME OF THE CHARTERS THE HISTORICAL GROUP OWNS.
RESOLUTION NO. 19052
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 0 NAYS, 2 ABSENT (BURCH, DILLON). VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

DOG CONTROL REPORT
SUPERVISOR HAFF SUMMARIZED THE DOG CONTROL REPORT.
RESOLUTION NO. 19053
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 0 NAYS, 2 ABSENT (BURCH, DILLON). VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE DOG CONTROL REPORT BE ACCEPTED.

COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 19054
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 0 NAYS, 2 ABSENT (BURCH, DILLON). VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER AND COUNCILWOMAN FOOTE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE THE MEETING WAS ADJOURNED AT
7:54 P.M.

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

______________________________                    _________________________________
SUPERVISOR HAFF                                      COUNCILWOMAN BEECHER

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COUNCILWOMAN FOOTE                         COUNCILMAN BURCH