A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, DECEMBER 11, 2012 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
HENRY GALLINARI, COUNCILMAN
KEVIN MCCARTHY, APPOINTED COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREGORY BROWN, HIGHWAY SUPERINTENDENT
MIKE ARMSTRONG, HISTORIAN
PHIL GIBSON, PLANNING BOARD
JOHN HOLMES, PLANNING BOARD
MARK MILLER, ENFORCEMENT OFFICER
RON SMITH, YOUTH COMMISSION
RUSSELL WADE, YOUTH COMMISSION
SAM IRWIN, YOUTH COMMISSION
JENNIFER NIMS, YOUTH COMMISSION
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR HARTFORD RESIDENT RALPH SPEAR WHO PASSED AWAY RECENTLY.
PAYMENT OF BILLS
RESOLUTION NO. 12284
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #12 OF 2012 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #648-662 $ 16,949.20
YOUTH VOUCHER #663-666 $ 541.88
GENERAL VOUCHER #667-697 $ 11,354.28
SUPERVISOR REPORT
RESOLUTION NO. 12285
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN MCCARTHY, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE SUPERVISOR REPORT BE ACCEPTED.
RESOLUTION NO. 12286
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE SUPERVISOR REPORT BE ACCEPTED WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 546.00
A5132.4 HIGHWAY GARAGE – CONTR EXP – $ 1,800.00
A1670.4 CENTRAL PRINT & MAILING, CONTR +$ 315.00
A3620.2 ENFORCEMENT OFFICER – EQUIP +$ 1.00
A5132.2 GARAGE IMPROVEMENTS + $ 1,800.00
A6410.4 PUBLICITY, CONTR EXP +$ 150.00
A8810.1 CEMETERIES – WAGES +$ 80.00
D5112.2 HIGHWAYS – CHIPS PERM IMPROV +$ 5,300.00
D5130.2 HIGHWAY – MACH EQUIP PURCHASES -$ 1,000.00
D5142.2 SNOW REMOVAL – CONT EXP -$ 1,479.48
D9055.8 HIGHWAY – DISABILITY INSURANCE -$ 30.48
DECEMBER 11, 2012 REGULAR MEETING PG. 2 OF 5
D9730.6 DEBT SERVICE PRINCIPAL -$ 450.00
D9730.7 INTEREST ON BOND ANTICIPATION -$ 454.70
D2389 REVENUE FROM OTHER GOVT -$ 276.95
D3501 CONSOLIDATED HIGHWAY AID -$ 203.21
D3960 HWY EMERGENCY AID -$ 1,405.18
C7310.4 YOUTH – CONTR EXP +$ 500.00
C7310.2 YOUTH – CAPITAL PURCHASES -$ 500.00
TOWN CLERK REPORT
RESOLUTION NO. 12287
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.
MINUTE REVIEW
RESOLUTION NO. 12288
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN MCCARTHY, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE REGULAR TOWN BOARD MINUTES FOR NOVEMBER 13, 2012 AND SPECIAL TOWN BOARD MINUTES FOR NOVEMBER 26, 2012 BE ACCEPTED.
RESOLUTION NO. 12289
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR OCTOBER 23, 2012 BE ACCEPTED.
RESOLUTION NO. 12290
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR NOVEMBER 5, 2012 BE ACCEPTED.
CORRESPONDENCE & MISCELLANEOUS
SUPERVISOR HAFF SAID THAT LAURA CHADWICK, WHO WAS RECENTLY APPOINTED THE DIRECTOR OF REAL PROPERTY TAX SERVICE AT WASHINGTON COUNTY, FEELS THAT SHE SHOULD RESIGN AS MEMBER OF HARTFORD’S BOARD OF ASSESSMENT REVIEW SO THAT SHE CAN BE READILY AVAILABLE TO OTHER TOWNS IN THE COUNTY AS NECESSARY.
COUNTY UPDATE
SUPERVISOR HAFF DISCUSSED THE TRANSFER STATION RFP INFORMATION. HE SAID THAT WASHINGTON COUNTY HAS NAMED A VERMONT COMPANY CALLED EARTH WASTE AND METALS TO BE THE PREFERRED PROPOSAL. THEY ARE IN NEGOTIATION WITH THIS COMPANY AND ARE HOPING TO KEEP THE “PAY AS YOU GO” METHOD. HE SAID THAT HE HOPES THIS PURCHASES COULD BE COMPLETED BY APRIL/MAY OF 2013.
SUPERVISOR HAFF DISCUSSED THE HARTFORD 2013 REAL PROPERTY TAX RATES, THE 2012 EQUALIZATION TABLE FOR THE 2013 TAXES AND THE WARREN & WASHINGTON COUNTY 2013 SUPERVISOR AND TOWN BOARD SALARIES AS PUBLISHED IN THE POST STAR.
OLD BUSINESS
SUPERVISOR HAFF DISCUSSED THE HARTFORD POST OFFICE HOUR REQUEST – CONGRESSMAN GIBSON’S OFFICE WROTE A LETTER TO THE ALBANY MAIL HANDLING FACILITY IN SUPPORT OF THE HARTFORD HOURS REQUEST RESOLUTION. HE HAS BEEN KEEPING CONGRESSMAN OWEN UP TO DATE WITH THE SITUATION FOR WHEN HE TAKES OVER OUR DISTRICT ON JANUARY 1, 2013.
DECEMBER 11, 2012 REGULAR MEETING PG. 3 OF 5
GILCHRIST HILL DISCONTINUANCE
SUPERVISOR HAFF SAID DISCUSSED THE SEQUENCE OF EVENTS THAT NEED TO BE COMPLETED IN ORDER FOR THE TOWN TO ABANDON OUR RIGHT OF WAY TO THE OLD SECTION OF THE ROAD. A LOT OF THE ITEMS NEED TO BE COMPLETED BY GREG BROWN, HIGHWAY SUPERINTENDENT.
ORGANIZATIONAL MEETING
SUPERVISOR HAFF DISCUSSED THE ORGANIZATIONAL MEETING APPOINTMENTS THAT WILL BE PUBLICALLY POSTED AND WILL BE MADE AT THE MEETING ON JANUARY 8, 2013.
YOUTH COMMISSION REPORT
RON SMITH SAID THE CHEERLEADING AND BASKETBALL PROGRAMS HAVE ALL STARTED. THEY DECIDED TO PURCHASE THE SHIRTS AND COLLECT THEM BACK SO THEY CAN BE REUSED YEAR AFTER YEAR. COUNCILWOMAN BEECHER ASKED IF THEY PLANNED TO PROVIDE SHIRTS FOR ALL SPORTS. RON SAID HE THOUGHT BASEBALL/SOFTBALL WILL BE A LOT TOUGHER SINCE THE KIDS GET A LOT DIRTIER AND HAVE MORE GAMES. HE SAID THEY WILL HAVE TO SEE HOW IT WORKS OUT, HOPEFULLY THEY CAN PROVIDE THE SHIRTS FOR ALL SPORTS. RON SAID THAT THE HARTFORD PROGRAM IS STILL ONE OF THE CHEAPEST IN THE AREA AND OTHER AREA PROGRAMS DO NOT PROVIDE TROPHIES OR END OF SEASON PARTIES LIKE THEY DO.
RESOLUTION NO. 12291
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.
HARTFORD VOLUNTEER FIRE COMPANY REPORT
COUNCILMAN MCCARTHY SUMMARIZED THE FIRE COMPANY AND FIRST RESPONDER CALLS.
RESOLUTION NO. 12292
ON MOTION OF COUNCILMAN MCCARTHY, 2ND BY SUPERVISOR HAFF, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE HARTFORD VOLUNTEER FIRE COMPANY REPORT BE ACCEPTED.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THE HIGHWAY GARAGE CEILING INSULATION PROJECT IS DONE AND HE THANKED RUSSELL WADE FOR ALLOWING THEM TO USE HIS MAN LIFT AND FALL PROTECTION EQUIPMENT. GREG SAID HE SPOKE WITH JEFF MEYER, ATTORNEY FOR THE TOWN, AND THE GILCHRIST HILL PROJECT DISCONTINUANCE PROCEDURE SHOULD ONLY TAKE ONE MEETING TO COMPLETE. SUPERVISOR HAFF SAID THAT IN DISCUSSION WITH PETE KLAIBER AND MIKE SWEZEY HE WOULD LIKE TO STATE FOR THE RECORD THAT THE TOWN SHOULD NOT EXPECT TO COLLECT THE $25 SUBDIVISION FEE AND/OR $50 RECREATION FEES FOR THE LOTS WHEN PETE KLAIBER OR SIMON SULZER OBTAIN THE UNUSABLE TOWN LAND IN THE FUTURE. SUPERVISOR HAFF ASKED GREG TO EXPLAIN WHY THE TOWN HAS BEEN UNABLE TO COLLECT FROM EASTSIDE METAL. GREG SAID THAT THE TOWN HAD RECENTLY RECEIVED A 3RD BOUNCED CHECK FROM EASTSIDE METAL FOR OLD CULVERTS THAT HE TOOK TO THEM LAST SUMMER. HE HAS BEEN TRYING TO GET THE MONEY FROM THEM – THEY KEEP PROMISING TO BRING IT OVER. HE SAID IF THEY DO NOT DO SO SOON – HE WILL PROCEED TO COMPLETE BAD CHECK PAPERWORK WITH THE STATE POLICE. THERE WAS DISCUSSION THAT THE TOWN DOES NOT LIKE TO RECEIVE CASH FOR THIS ITEM – IT IS A MUCH BETTER PAPER TRAIL WITH CHECKS.
RESOLUTION NO. 12293
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID HE SENT A LETTER TO CHARLES PESHA OWNER OF PROPERTY ON BLOOD STREET REGARDING A BIG GARBAGE MESS IN VIOLATION OF THE LANDFILL LAW. MARK SAID THAT HE SENT A LETTER TO NOTIFY FRANK MCFARREN THAT HE NEEDS TO REPEAT THE WATER TEST FOR HIS PROPERTY LOCATED ON ROJCEWICZ LANE IN 90 DAYS PER THE TOWN BOARD RESOLUTION AT THE LAST MEETING. MR. MCFARREN SAID THAT HE IS PREPARED TO REMEDY IT IF IT DOES NOT COME BACK ACCEPTABLE. MARK SAID THAT HE SENT THE PERMANENT MOBILE HOME PERMIT TO WENDY COLUMBETTI ON BALDWIN CORNERS ROAD. HE SAID HE WENT AND LOOKED AT JARED EVANS ROOF ON STATE ROUTE 196 – HE CLOSED UP THE SOUTH END SIDE OF THE BUILDING PER A REQUEST FROM WASHINGTON COUNTY. MARK SAID HE BELIEVES THE COUNTY IS
DECEMBER 11, 2012 REGULAR MEETING PG. 4 OF 5
SATISFIED WITH THE REPAIRS THUS FAR. HE STILL HAS A BUILDING PERMIT TO REPAIR THE PORCH ROOFS. AND MARK SAID THE GARBAGE HAS BEEN CLEANED UP. MARK SAID HE SPOKE WITH LAURA CHADWICK AT REAL PROPERTY AS WELL AS THE WASHINGTON COUNTY TREASURER’S OFFICE TO CHECK ON THE STATUS OF BILL KNAPP’S PROPERTY ON COUNTRY ROAD EXTENSION. MARK CHECKED WITH SANDRA FOLEY AND SHE SAID THAT MR. KNAPP STILL HAS NOT CONTACTED HER ABOUT THE PAPERWORK HE NEEDS TO COMPLETE IN ORDER TO COMBINE HIS PARCELS. MIKE SWEZEY TOLD MARK THAT HE SHOULD PREPARE A LETTER ADVISING BILL KNAPP WHAT HE NEEDS TO DO. MARK SAID HE FELT THAT IT WAS NOT THE TOWN’S RESPONSIBILITY TO TELL HIM HOW TO COMPLY WITH THE LAW. MARK SAID THAT HE DID SEND HIM A LETTER TELLING HIM TO GET THE MOBILE HOME OUT OF TOWN THAT HE REMOVED FROM ONE OF HIS PARCELS AND JUST MOVED ONTO ANOTHER ADJOINING PARCEL. SINCE IT WAS REMOVED IT WAS SUPPOSED REMOVED. SUPERVISOR HAFF SAID THAT MR. KNAPP HAS THE LAW AND IF HE HAS QUESTIONS HE CAN CONTACT MARK AND ASK. THE TOWN HAS BEEN LEADING HIM BY THE HAND FOR MANY YEARS – HE NEEDS TO BE IN COMPLIANCE WITH THE LAW BEFORE ANY PUBLIC HEARING WILL BE SET UP.
RESOLUTION NO. 12294
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
PLANNING BOARD REPORT
PHIL GIBSON SAID THAT THE PLANNING BOARD POSTPONED THE DECEMBER 25TH MEETING UNTIL JANUARY 2, 2013.
RESOLUTION NO. 12295
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE PLANNING BOARD REPORT BE ACCEPTED.
HISTORIAN REPORT
MIKE ARMSTRONG SAID HE HAS BEEN WORKING ON SOMEONE TRYING TO JOIN THE MAYFLOWER ASSOCIATION – THE TAYLOR RECORDS. HE HAS ALSO BEEN RESEARCHING THE DEWEY FAMILY AS WELL.
RESOLUTION NO. 12296
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN MCCARTHY, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 12297
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN MCCARTHY, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE- SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
PUBLIC DISCUSSION
MIKE ARMSTRONG ASKED WHAT WOULD HAPPEN WITH THE STICKERS IF THE TRANSFER STATIONS ARE SOLD. SUPERVISOR HAFF SAID THAT THERE WOULD BE A WAY FOR PEOPLE TO GET REFUNDED FOR THE STICKERS. THERE WAS FURTHER DISCUSSION REGARDING THE TRANSFER STATION RFP DETAILS.
SUPERVISOR HAFF THANKED KEVIN MCCARTHY FOR ONCE AGAIN SERVING ON THE TOWN BOARD FILLING A VACANCY THIS YEAR.
DECEMBER 11, 2012 REGULAR MEETING PG. 5 OF 5
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 8:06 P.M.
RESPECTFULLY SUBMITTED, _____________________________DENISE PETTEYS, RMC TOWN CLERK
______________________________ __________________________________
SUPERVISOR HAFF COUNCILWOMAN BEECHER
______________________________ __________________________________
COUNCILWOMAN FOOTE COUNCILMAN GALLINARI
_______________________________
COUNCILMAN MCCARTHY