August 13, 2019

A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, AUGUST 13, 2019 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
ROBERT DILLON, COUNCILMAN

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
MIKE ARMSTRONG, HISTORIAN
PETER SWANO, HISTORICAL GROUP

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR JAMES CARLTON WHO PASSED AWAY RECENTLY.

TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.

PAYMENT OF BILLS
RESOLUTION NO. 19140
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #8 OF 2019 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #329-343 $ 165,531.65
GENERAL VOUCHER #344-372 $ 15,172.53

SUPERVISOR’S REPORT
RESOLUTION NO. 19141
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 1,502.00
A3620.4 ENFORCEMENT OFFICER , CONTR EXP +$ 165.00
A9050.8 UNEMPLOYMENT INSURANCE +$ 1,337.00
C7310.2 YOUTH, CAPITAL PURCHASES – $ 5,000.00
C1000 APPROPRIATION – $ 3,000.00
C7310.4 YOUTH, CONTR EXP +$ 8,000.00

AUGUST 13, 2019 REGULAR MEETING PG. 2 OF 5

TOWN CLERK REPORT
RESOLUTION NO. 19142
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.

MINUTE REVIEW
RESOLUTION NO. 19143
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR JULY 9, 2019.

SUPERVISOR HAFF SAID THAT IN THE PLANNING BOARD MINUTES THE PLANNING BOARD RECOMMENDS THE TOWN BOARD APPOINT AN INDEPENDENT ENGINEER TO REVIEW THE PROPOSED SOLAR PROJECT ON STATE ROUTE 196. IT WAS DETERMINED THAT THE TOWN PREVIOUSLY APPOINTED JARRETT MARTIN ENGINEERS AS ENGINEER FOR THE TOWN IN 2003. THE PREVIOUS AGREEMENT SAID THAT THE ENGINEERS WOULD UPDATE THE TOWN WITH A CURRENT FEE SCHEDULE ANNUALLY. SUPERVISOR HAFF SAID THAT HE CONTACTED TOM JARRETT AND REQUESTED AN UPDATED PROFESSIONAL SERVICES AGREEMENT WITH RATE SCALES PER PROJECT. SUPERVISOR HAFF SAID THAT IN THE TOWN’S SITE PLAN REVIEW LAW IT STATES THAT IF A PROJECT REQUIRES AN ENGINEERING REVIEW, THE APPLICANT WILL BE REQUIRED TO PAY FOR THIS SERVICE. SUPERVISOR HAFF SAID THAT HE DID NOT BELIEVE THAT THE TOWN BOARD WOULD NEED TO REAPPOINT JARRETT MARTIN ENGINEERS SINCE THEY HAVE ALREADY BEEN PREVIOUSLY APPOINTED. HE SIGNED THE CURRENT AGREEMENT.
SUPERVISOR HAFF SAID THAT SINCE THE MINUTES FOR THE PLANNING BOARD ARE NOT APPROVED UNTIL A MONTH LATER, HE FEELS IT IS A CRAZY WAY TO COMMUNICATE TO THE TOWN BOARD. HE CONTACTED RANDY WHITE, PLANNING BOARD SECRETARY AND REQUESTED THAT ANY COMMUNICATION SHOULD BE SENT SOONER THEN WHEN THE MINUTES ARE APPROVED.
RESOLUTION NO. 19144
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR JUNE 25, 2019.

CORRESPONDENCE
SUPERVISOR HAFF SAID THAT HE SPOKE WITH KAREN HARRINGTON ABOUT THE HARTFORD SENIOR CLUB REQUESTING AN INCREASE FROM $500 TO $700 FROM THE TOWN. HE ASKED HER TO COME TO THE TOWN BOARD MEETING OR PUT THE REQUEST IN WRITING. HE READ IT INTO THE RECORD. SUPERVISOR HAFF IN CONVERSATION WITH HER HE ASKED WHAT THE CLUB OPERATING COST IS. SHE ANSWERED THAT THE CLUB GIVES TO CHARITY. HE SAID THAT IT WOULD BE ILLEGAL FOR THE TOWN TO GIVE TAX DOLLARS TO CHARITY. HE WONDERS IF THE TOWN SHOULD BE GIVING TAX DOLLARS TO THE SENIOR CLUB THAT TURNS AROUND AND GIVES TO CHARITY. HE IS GOING TO REQUEST THE CLUB GIVE THEIR 2018 BUDGET AND WHAT THEY PROPOSE TO SPEND IN 2020 BUDGET. SUPERVISOR HAFF CONTINUED THAT HE WILL BE CONTACTING THE STATE COMPTROLLER AND OR THE ASSOCIATION OF TOWNS REGARDING THIS ACTIVITY. SUPERVISOR HAFF SAID THAT IF THE SENIORS ARE PAYING FOR INSURANCE COVERAGE
AUGUST 13, 2019 REGULAR MEETING PG. 3 OF 5

TO PROVIDE TO THE HARTFORD VOLUNTEER FIRE COMPANY FOR USE OF THEIR BUILDING THAT WOULD BE A LEGITIMATE EXPENSE. AND IF THEY WANTED TO PAY FOR LUNCHES SOMEWHERE FOR MEMBERS, THAT WOULD BE A LEGITIMATE OPERATING EXPENSE. HE IS CONCERNED THAT THE TOWN IS FUNDING A CLUB THAT TURNS AROUND AND DONATES TAX PAYER MONEY IN THEIR NAME.

ECONOMIC DEVELOPMENT
SUPERVISOR HAFF DISCUSSED A PROPOSED SOLAR PROJECT ON STATE ROUTE 196 AND PROPOSED DOLLAR GENERAL THAT WILL BE SUBMITTING SITE PLAN APPLICATIONS AT THE AUGUST 27 PLANNING BOARD MEETING.

ENLISTMENT CENTER GRANT REHABILITATION UPDATE
SUPERVISOR HAFF SAID THAT RAY RICHARD OF RJR CONSTRUCTION HAS JACKED UP THE BUILDING. HE HAS EYE BEAMS FROM A BRIDGE THAT THE STRUCTURE IS RESTING ON. HE SAID THAT THE FIRST REQUEST FOR REIMBURSEMENT HAS BEEN SUBMITTED TO THE STATE IN THE AMOUNT OF $17,500. THE NEXT INSTALLMENT WILL BE PAID ONCE THE BUILDING IS LOWERED BACK ONTO THE NEW FOUNDATION. PETER SWANO SAID THAT THE MUSEUM IS CLOSED FOR THE REST OF THE SUMMER BECAUSE OF THIS WORK.

HEALTH INSURANCE
SUPERVISOR HAFF DISCUSSED PROPOSED HEALTH INSURANCE RENEWAL VERSUS NEW PLAN INFORMATION THAT HE HAD PREVIOUSLY EMAILED TO THE TOWN BOARD. THE PLAN RENEWS ON NOVEMBER 1, 2019. HE ALSO DISCUSSED A PLAN CHANGE THAT JOEL CARPENTER PROPOSED WHICH WOULD SAVE THE TOWN ABOUT $5,000 A YEAR. THERE WAS DISCUSSION THAT GREG ANTICIPATES HIRING NEW EMPLOYEES THAT COULD POTENTIALLY NEED FAMILY PLAN COVERAGE WHICH IS MORE COSTLY. SUPERVISOR HAFF SAID THAT THE HIGHWAY WORKERS HAD PREVIOUSLY REQUESTED THE TOWN BOARD CONSIDER THE TEAMSTERS HEALTH CARE PLAN. HE SAID THAT HE LEFT A MESSAGE WITH THE TEAMSTERS AGENT BUT HE NEVER GOT BACK TO HIM. SUPERVISOR HAFF SAID THAT THE TEAMSTERS HAVE NOT RESPONDED TO GREG BROWN’S PHONE CALLS EITHER. SUPERVISOR HAFF SAID THAT THE TOWN’S TEAMSTER CONTRACT IS DUE TO BE NEGOTIATED BEFORE 12/31/19 SO THEY SHOULD BE CONTACTING THE TOWN. HE ASKED THE TOWN BOARD TO REVIEW THE PRESENTED HEALTH CARE INFORMATION FURTHER TO BE PREPARED TO DECIDE AT THE SEPTEMBER 10 TOWN BOARD MEETING.

HARTFORD VOLUNTEER FIRE COMPANY FINANCIAL INFORMATION
SUPERVISOR HAFF SAID THAT THE 2018 HARTFORD VOLUNTEER FIRE COMPANY TAX RETURN AND FINANCIAL STATEMENT HAD BEEN DROPPED OFF AND WOULD BE AVAILABLE FOR REVIEW BY ANYONE IN THE TOWN CLERKS OFFICE.

HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HE TRIED TO LOCATE A USED TRUCK BOX BUT WASN’T ABLE TO FIND ANYTHING. HE HAS A QUOTE FOR A NEW STEEL BOX FROM ZWACK INC. IN THE AMOUNT OF $39,995.00 ON THE ONEIDA COUNTY BID. THERE WAS DISCUSSION WHERE THE MONEY WOULD COME FROM FOR THE PURCHASE. ACCOUNT H203.2 HAS $21,459.87, LINE D5130.2 HAS $5000, HIGHWAY NYCLASS INTEREST FUND HAS APPROXIMATELY $5000. AN AMOUNT OF APPROXIMATELY $8,536 WOULD NEED TO BE TAKEN FROM RE-APPROPRIATION ACCOUNT. GREG SAID THAT SOMEONE HAD CRASHED IN THE TOWNSEND CEMETERY IN SOUTH HARTFORD CAUSING DAMAGE TO A COUPLE OF HEAD STONES AND FENCING. HE SAID THAT HE WILL CONTACT GLEN CHURCHILL ABOUT REPAIRING THE STONES AND GARY MILLER ABOUT FIXING THE FENCE. GREG SAID THAT THEY PAVED POPE HILL ROAD ALREADY. THEY WILL BE DOING A SMALL SECTION ON GUILDER HOLLOW ROAD AS WELL AS REPAIRING THE ROAD AFTER THE CHRISTIAN HILL PROJECT IS COMPLETED. GREG DISCUSSED THE PROJECT FURTHER. SAYING THEY WILL
AUGUST 13, 2019 REGULAR MEETING PG. 4 OF 5

HAVE TO PUT A FEW HUNDRED FEET OF PIPE PARALLEL TO THE ROAD, 3 CATCH BASINS IN AS WELL AS RUN PIPE UNDER THE ROAD.
RESOLUTION NO. 19145
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY REPORT INCLUDING THE PROPOSED TRUCK BOX PURCHASE BE ACCEPTED.

ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HOLLY AND WAYNE MCCARTHY HAVE BUILT A NEW HOUSE ON DICK HILL AND WILL BE TEARING DOWN THEIR OLD ONE. MARK SAID THAT HE IS KEEPING A CONSTANT CHECK ON LARRY BURCH. HE FILLED OUT A DEPOSITION FOR DEC OFFICER, MATT KRUG REGARDING DEAD COWS IN THE FIELD AT HEIDI BURCH’S PROPERTY ON STATE ROUTE 149. HE BELIEVES THE DEC HAS CHARGED BOTH LARRY AND HEIDI FOR TRANSFERRING DEAD COWS FROM 1 VEHICLE TO THE GROUND TO ANOTHER VEHICLE. HE BELIEVES THEY ARE ACCUMULATING THEM UNTIL ENOUGH ARE OBTAINED TO TAKE A LOAD. MARK SAID THAT HE WENT TO THE LARRY BURCH COURT APPEARANCE IN SALEM AND IT WILL BE HELD AGAIN AT 10AM ON SEPTEMBER 25TH. HE SAID THAT HE HAS HAD SEVERAL ANONYMOUS CALLS REGARDING POSSIBLE LARRY BURCH AND CHARLIE POTTER ACTIVITY AGAIN.
RESOLUTION NO. 19146
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE ENFORCEMENT OFFICE REPORT BE ACCEPTED.

HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE IS PREPARING ADS FROM OLD BUSINESSES FROM THE 1896 HISTORY OF HARFORD FOR THE SEPTEMBER 28 HISTORY FAIR AT THE HARTFORD CENTRAL SCHOOL. HE HAS HAD A FEW INQUIRIES REGARDING THE HISTORY OF THE OLD HARTFORD COURTHOUSE.
RESOLUTION NO. 19147
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

DOG CONTROL REPORT
SUPERVISOR HAFF SUMMARIZED THE DOG CONTROL REPORT.
RESOLUTION NO. 19148
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE DOG CONTROL REPORT BE ACCEPTED.

AUGUST 13, 2019 REGULAR MEETING PG. 5 OF 5

COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 19149
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE MEETING WAS ADJOURNED AT 8:05 P.M.

RESPECTFULLY SUBMITTED, _______________________DENISE PETTEYS, RMC TOWN CLERK

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SUPERVISOR HAFF COUNCILWOMAN BEECHER

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COUNCILMAN DILLON COUNCILWOMAN FOOTE

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        COUNCILMAN BURCH