A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, JULY 14, 2020 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
KEITH HARRINGTON, COUNCILMAN
JENNIFER PEREZ, COUNCILWOMAN
ABSENT
GARY BURCH SR., COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MARK MILLER, ENFORCEMENT OFFICER
PETER SWANO, HISTORICAL GROUP
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR CHARLES ANDERSON, ART JABOT, JOYCE BROWN, ROBERT REID JR. AND EDNA HANNA ALL WHOM PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH COUNCILMAN BURCH ABSENT. ALL MEMBERS ARE SITTING 6’ APART FOR PROPER SOCIAL DISTANCING AS MANDATED BY CORONAVIRUS (COVID 19) REGULATIONS.
SUPERVISOR’S REPORT
RESOLUTION NO. 20100
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 248.13
A1910.4 UNALLOCATED INSURANCE +$ 248,13
PAYMENT OF BILLS
RESOLUTION NO. 20101
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #7 OF 2020 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #215-237 $ 200,736.61
YOUTH VOUCHER #238 $ 60.00
GENERAL VOUCHER #239-254 $ 10,296.97
JULY 14, 2020 REGULAR MEETING PG. 2 OF 6
TOWN CLERK REPORT
DENISE PETTEYS DISCUSSED SHE IS STILL WAITING TO GET CONNECTED TO THE NEW STATE DEC VENDOR.
RESOLUTION NO. 20102
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
MINUTE REVIEW
RESOLUTION NO. 20103
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR JUNE 9, 2020.
RESOLUTION NO. 20104
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR JUNE 1, 2020.
SUPERVISOR HAFF DISCUSSED THAT THE TOWN BOARD HAS NOT RECEIVED ANY PLANNING BOARD MINUTES LATELY. HE ALSO DISCUSSED THAT PLANNING BOARD MEMBER, CHRIS DEBOLT, HAS MISSED MORE THEN 3 MEETINGS IN A ROW. ONCE A PLANNING BOARD MEMBER MISSES 3 MEETINGS IN A ROW THE PLANNING BOARD MUST ADVISE THE TOWN BOARD TO ACT ON THE ABSENCE. SUPERVISOR HAFF SAID THAT HE CONTACTED CHRIS DEBOLT AND HE SUBMITTED A LETTER OF RESIGNATION.
INFORMATION
SUPERVISOR HAFF SAID THE RED CROSS WILL HOLD A BLOOD DRIVE ON MONDAY AUGUST 3, 2020 AT THE HARTFORD VOLUNTEER FIRE HOUSE FROM NOON TO 6PM.
SUPERVISOR HAFF ANNOUNCED THAT STATE ROUTE 149 FROM HARTFORD TO GRANVILLE WILL BE CLOSED JULY 6 – 21, 2020 AND STATE ROUTE 196 FROM RAIL ROAD RISE OVER HUMP NEAR BARGE CANAL WILL BE CLOSED JULY 13 – 26, 2020.
MISSING EMAILS
SUPERVISOR HAFF SAID THAT HE HAS LOST A BATCH OF EMAILS IN HIS COMPUTER FROM JUNE 10 – 24, 2020. HE WANTED IT TO BE REFLECTED IN THE RECORD IN CASE THE TOWN IS EVER FOILED FOR THOSE DATES.
WASHINGTON COUNTY INFORMATION
SUPERVISOR HAFF SAID THAT WASHINGTON COUNTY DEPARTMENT OF PUBLIC SAFETY HAS PPE SANITIZER AND MASKS AVAILABLE FOR COMMUNITY ORGANIZATIONS AND BUSINESSES.
ENLISTMENT CENTER
SUPERVISOR HAFF SAID THAT HE HAD RECENTLY HEARD FROM JOSHUA POWERS FROM DASNY THAT OUR RESTORATION GRANT REIMBURSEMENT IN THE AMOUNT OF $61k HAS BEEN SUBMITTED FOR PAYMENT. HE SAID THAT ON FEBRUARY 6, 2020 THE TOWN RECEIVED FROM RJR CONSTRUCTION AN INVOICE FOR $20,000 THAT SAYS CONTRACT COMPLETED / FINAL PAYMENT. SUPERVISOR HAFF SAID THAT HE PAID THE INVOICE. NOW ON JUNE 30, 2020 HE
JULY 14, 2020 REGULAR MEETING PG. 3 OF 6
RECEIVED AN ADDITIONAL INVOICE IN THE AMOUNT OF $1,400 THAT SAYS MUSEUM EXTRAS FOR INSTALLATION OF LIGHTS AND OUTLETS IN THE BASEMENT AND FOR 20 HOURS OF EXTRA JACK HAMMERING IN THE BASEMENT. SUPERVISOR HAFF SAID THAT THIS IS MONTHS AFTER THE FINAL PAYMENT WAS MADE AND SUBMITTED TO DASNY.
SUPERVISOR HAFF SAID THAT THE TOWN BOARD HAS NOT AUTHORIZED THIS EXTRA WORK. PREVIOUS ADDITIONAL WORK WAS AUTHORIZED BY THE TOWN BOARD BY RESOLUTION. PETER SWANO, HISTORICAL GROUP, SAID THAT THERE WAS FLOOR EXCAVATION REQUIRED AND HE HIT THE LEDGE WHICH TOOK HIM EXTRA TIME THAT HE ALSO ASSUMED, LIKE SUPERVISOR HAFF, WAS INCLUDED IN THE SCOPE OF THE PROJECT.
SUPERVISOR HAFF SAID THAT HE DOES NOT UNDERSTAND WHY THIS EXTRA WORK WAS BILLED SO LONG AFTER THE FINAL PAYMENT WAS PROVIDED TO THE TOWN. PETER SWANO SAID THAT RAY RICHARD, OF RJR CONSTRUCTION, SAID THAT HE WAS ALSO AFFECTED BY COVID WHERE HE COULD NOT COMPLETE THE WORK. THERE WAS FURTHER DISCUSSION REGARDING THIS BILL.
RESOLUTION NO. 20105
ON MOTION OF COUNCILWOMAN BEECHER, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 1 NAY (HAFF), 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON AND COUNCILWOMAN PEREZ.
RESOLVED TO PAY RJR CONSTRUCTION $1,400 OUT OF CONTINGENCY ACCOUNT FOR INVOICE #06302020 DATED 6/30/20 FOR EXTRA MUSEUM WORK.
SMOKE ALARM INFORMATION
SUPERVISOR HAFF DISCUSSED THE SIMPLY SAFE AND EXISTING MAHONEY NOTIFIER 19 SMOKE + HEAT ALARM SYSTEMS. IT WAS DECIDED THAT COUNCILWOMAN PEREZ WILL RESEARCH THE SIMPLY SAFE SYSTEM FURTHER.
TOWNWIDE GARAGE SALE
SUPERVISOR HAFF SAID THAT THE TOWN WILL BE HAVING THE TOWNWIDE GARAGE SALE ON AUGUST 8-9, 2020. HE DISCUSSED THE ADVERTISEMENT AND THAT IT WILL BE ADVISING GARAGE SALE PARTICIPANTS TO PRACTICE PROPER COVID PRECAUTIONS. PETER SWANO SAID THAT THE HISTORICAL GROUP WILL NOT OPEN THE MUSEUM DURING THE GARAGE SALE OR OTHER TIMES THIS SUMMER DUE TO ISSUES WITH COVID. SUPERVISOR HAFF SAID THAT IF THE HISTORICAL GROUP IS KEEPING THE MUSEUM CLOSED IT SHOULDN’T BE SPENDING ALL OF ITS BUDGET AND TO TELL THE OTHER HISTORICAL GROUP MEMBERS THAT HE IS NOT HAPPY THAT THEY ARE NOT GOING TO BE OPEN.
PLANNING BOARD MEMBER RESIGNATION
RESOLUTION NO. 20106
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT CHRIS DEBOLT’S RESIGNATION AS PLANNING BOARD MEMBER.
POST PLANNING BOARD MEMBER VACANCY
RESOLUTION NO. 20107
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO POST PLANNING BOARD MEMBER VACANCY TO FILL UNEXPIRED TERM THROUGH 12/31/2022. ALL LETTERS NEED TO BE SUBMITTED BY NOON AUGUST 7, 2020 IN ORDER TO BE CONSIDERED AT THE TUESDAY, AUGUST 11, 2020 TOWN BOARD MEETING.
RESOLUTION REQUIRING THE APPROVAL OF THE TOWN BOARD OF THE TOWN OF HARTFORD BEFORE THE IMPLEMENTATION BY THE COUNTIES OF WARREN AND WASHINGTON INDUSTRIAL DEVELOPMENT AGENCY OF ANY REAL PROPERTY TAX ABATEMENT FOR PROJECTS TO BE LOCATED WITHIN THE TOWN OF HARTFORD
SUPERVISOR HAFF DISCUSSED THIS ITEM. HE WISHES THE TOWN TO BE PLACED ON THE 1999 LIST THAT THE WWIDA HOLDS OF MUNICIPALITIES NOT PARTICIPATING IN STANDARD WWIDA TAX ABATEMENT POLICY. THESE MUNICIPALITIES HAVE OPTED OUT OF THE WWIDA TAX ABATEMENT POLICY AND PROJECTS LOCATED IN THE FOLLOWING MUNICIPALITIES REQUIRE PRIOR APPROVAL BY THE MUNICIPALITY IN WHICH PROJECT IS LOCATED FOR PILOT AGREEMENT CONSIDERATION. THE LIST INCLUDES HORICON, JOHNSBURG, STONY CREEK, ARGYLE, CAMBRIDGE, FORT EDWARD, GREENWICH, KINGSBURY, SALEM AND WHITE CREEK. SUPERVISOR HAFF SAID THAT IF THE BOARD CHOOSES TO ADOPT THIS RESOLUTION, WE WILL SEND TO THE WWIDA IMMEDIATELY TOMORROW. THERE WAS FURTHER DISCUSSION REGARDING THE WWIDA AND HOW THIS VIOLATES THE TOWN’S HOME RULE LAW AS A TAXING JURISDICTION.
RESOLUTION NO. 20108
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
WHEREAS, PURSUANT TO SECTION X OF THE POLICIES AND PROCEDURES MANUAL, THE UNIFORM TAX ABATEMENT POLICY, AS ENACTED BY THE COUNTIES OF WARREN AND WASHINGTON INDUSTRIAL DEVELOPMENT AGENCY (HEREINAFTER KNOWN AS “THE AGENCY”); THE DULY ADOPTED RESOLUTIONS OF THE AGENCY; AND PURSUANT TO SECTION 874 OF THE GENERAL MUNICIPAL LAW; TOWNS MAY ELECT, BY RESOLUTION TO REQUIRE TOWN BOARD APPROVAL PRIOR TO THE IMPLEMENTATION OF IDA REAL PROPERTY TAX ABATEMENT; AND
WHEREAS, THE TOWN BOARD OF THE TOWN OF HARTFORD WISHES TO EXERCISE SUCH AUTHORITY.
NOW, THEREFORE BE IT
RESOLVED, THE TOWN OF HARTFORD, THROUGH ITS TOWN BOARD, ELECTS TO REQUIRE TOWN BOARD APPROVAL PRIOR TO THE IMPLEMENTATION OF THE AGENCY’S REAL PROPERTY TAX ABATEMENT FOR PROJECTS LOCATED WITHIN THE TOWN OF HARTFORD; AND BE IT FURTHER
RESOLVED, THE TOWN CLERK IS HEREBY DIRECTED TO ENTER THIS RESOLUTION INTO THE MINUTES OF THIS MEETING AND FILE THE SAME WITH THE COUNTIES OF WARREN AND WASHINGTON INDUSTRIAL DEVELOPMENT AGENCY; AND BE IT FURTHER
RESOLVED, THIS RESOLUTION SHALL TAKE EFFECT IMMEDIATELY.
JULY 14, 2020 REGULAR MEETING PG. 4 OF 6
Standard Work Day and Reporting Resolution
BE IT RESOLVED, that the ____Town of Hartford_________ hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body:
Title | Name | Social Security Number (Last 4 digits) | Registration Number | Standard Work Day (Hrs/day) | Term Begins/ Ends | Participates in Employer’s Time Keeping System (Y/N) | Days/Month (based on Record of Activities) |
| Elected Officials | |||||||
| Town Supervisor | Dana Haff | XXXX | XXXXX | 6 | 1/1/20-12/31/21 | N | 12.4 |
| Appointed Officials | |||||||
| Court Clerk | Stephany Euber | XXXX | XXXXX | 6 | 1/1/20-12/31/20 | N | 2.50 |
| Enforcement Officer | Mark Miller | XXXX | XXXXX | 6 | 1/1/20-12/31/20 | N | 2.29 |
| Supervisor Clerk/Budget Officer | Joel Carpenter | XXXX | XXXXX | 6 | 1/1/20-12/31/20 | N | 4.016 |
On this ___14_____day of ____July_________, 2020
________________________________ Date enacted ___July 14, 2020_______
(Signature of clerk)
I, ___Denise Petteys, RMC___________, clerk of the governing board of the __Town of Hartford__, of
(Name of Employer)
the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the _14 day of __July_______, 2020
on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.
I further certify that the full board, consists of _5_ members, and that _4_ of such members were present at such meeting and that _4_ of such members voted in favor of the above resolution.
IN WITNESS WHEREOF, I have hereunto
Set my hand and the seal of the
____________Town of Hartford__________________
| (seal) |
(Name of Employer)
JULY 14, 2020 REGULAR MEETING PG. 6 OF 6
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT THE GARBAGE ON BRAYTON ROAD AT THOMAS DUFORE’S PROPERTY HAS BEEN CLEANED UP. MARK SAID THAT HE REVIEWED HIS STRAIGHT TALK PHONE CARD USAGE AND HE SAID THAT HE HAS DECIDED TO REDUCE THE COST TO THE $35 CARD INSTEAD. SO, THIS WILL REDUCE THE REIMBURSEMENT COST TO THE TOWN. HE SAID THAT HE WILL BE OUT OF TOWN FROM JULY 25-AUGUST 1, 2020. MARK SAID A COUPLE WEEKS AGO LARRY BURCH STOPPED AT HIS HOUSE TELLING HIM MARK DIDN’T NEED TO EAT ANYMORE AND THAT HE WANTED TO SPEAK TO THE “MAYOR OF HARTFORD” AND ASKED HIM SARCASTICALLY IF IT WAS OKAY FOR HIS DAUGHTER HEIDI TO BURY HER HORSE THAT DIED ON HER OWN PROPERTY. MARK SAID HE COULDN’T SEE WHERE ANYTHING WAS DUG ON THE PROPERTY. HE SAID THAT BARRACHINA’S WERE BUILDING A NEW HOUSE ON PROPERTY ON COUNTRY LANE AND THEY CAME TO HIM TO DISCUSS THE PROCESS. HOWEVER, THEY NEVER OBTAINED A BUILDING PERMIT AND PROCEEDED TO START BUILDING AND WASHINGTON COUNTY CODE FINALLY GOT THEM TO OBTAIN THE PERMIT AFTER 5 MONTHS.
RESOLUTION NO. 20110
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
COURT REPORT
RESOLUTION NO. 20111
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BURCH). VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 8:40 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
__________________ _____________________
SUPERVISOR HAFF COUNCILWOMAN BEECHER
_____________________ _____________________
COUNCILMAN HARRINGTON COUNCILWOMAN PEREZ