NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN, that the Town of Hartford will accept sealed bids at the Town Hall until 12:00 P.M. on December 9, 2022 for a 2023 Navistar Chassis and related snowplow equipment.

The bids shall be opened publicly and read aloud on December 9, 2022 at 12:05 P.M. at the Town of Hartford Town Hall, 165 Hartford Main Street, Hartford, New York.

All bids submitted in response to this notice shall be marked “SEALED BID — HIGHWAY EQUIPMENT” clearly on the outside of the envelope and be delivered via mail at Town of Hartford, PO Box 214, Hartford, NY 12838 or in per person during regular business hours at Town of Hartford, 165 Hartford Main Street, Hartford, New York .  Bids will not be accepted via fax or email.

All prices are to be based upon the acceptance of the vehicle after the successful completion of the vehicle delivery to the Town of Hartford Highway Garage. Payment for the completed vehicle will be made within thirty (30) days after the vehicle has successfully passed the Town’s delivery site acceptance tests. The successful bidder must produce delivery no later than March 15, 2023.

The specifications are available by obtaining a copy from the Town Clerk during normal business hours at 165 Hartford Main Street, Hartford, New York or requested by email at [email protected].  The specifications are to be considered minimum requirements and any alternates, substitutions, or deviations to the specifications must be clearly stated on a separate page. Each bidder shall submit with their bid a copy of all warranties pertaining to the vehicle.  Each bid shall be binding until January 31, 2023.

All bids must be accompanied by a Non-Collusive Bid Certificate and an Iranian Energy Sector Divestment Certification.  Bids shall be evaluated by the Town based upon the lowest responsible bidder and/or the best value. The Town reserves the right to waive any informality in the bids received when such a waiver is in the best interest of the Town. The Town reserves the right to reject any and all bids.

Technical questions may be submitted no later than 3:00 pm on December 6, 2022 to the Town of Hartford Highway Superintendent at [email protected]