January 14, 2020

A REGULAR/ORGANIZATIONAL TOWN BOARD MEETING WAS HELD ON TUESDAY, JANUARY 14, 2020 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
KEITH HARRINGTON, COUNCILMAN
JENNIFER PEREZ, COUNCILWOMAN

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MARK MILLER, ENFORCEMENT OFFICER
GREG BROWN, HIGHWAY SUPERINTENDENT
RON SMITH, YOUTH COMMISSION

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR RICHARD STEWART WHO PASSED AWAY RECENTLY.

TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.

PAYMENT OF BILLS
RESOLUTION NO. 20000
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #13 OF 2019 IN THE FOLLOWING AMOUNTS:
HIGHWAY        VOUCHER #584-595          $ 25,053.23
GENERAL         VOUCHER #596-622          $ 8,728.39
ABSTRACT # 1 OF 2020
HIGHWAY         VOUCHER #1-9                  $ 10,898.10
YOUTH              VOUCHER #10                   $ 4,500.00
GENERAL         VOUCHER #11-17              $ 867.63

SUPERVISOR’S REPORT
RESOLUTION NO. 20001
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A2401 INTEREST & EARNINGS                          – $ 4,202.88
A1990.4 CONTINGENT ACCOUNT                     – $ 97.00
A1220.4 SUPERVISOR, CONTR EXP                   +$ 136.27
A1920.2 MUNICIPAL ASSOCIATION DUES      +$ 100.00
A3510.4 ANIMAL CONTROL, CONTR EXP       +$ 191.71
A3620.4 ENFORCEMENT OFFICER, CONTR EXP +$ 100.00
A5010.4 HIGHWAY – CONTR EXP                      +$ 750.00
A5132.4 HIGHWAY GARAGE, CONTR EXP       +$ 1,000.00
A6989.9 ECO & DEV CONTR EXP – DOLLAR GENERAL +$ 308.50
A7510.4 HISTORIAN, CONTR EXP                      +$ 163.78
A9060.8 MEDICAL INSURANCE                         +$ 1,549.62
D53089 STATE AID                                               -$ 5,892.94
D110.4 HIGHWAY – ROAD REPAIRS                +$ 5,892.94

TOWN CLERK REPORT
RESOLUTION NO. 20002
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.

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MINUTE REVIEW
RESOLUTION NO. 20003
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 10, 2019.

OPEN ORGANIZATIONAL MEETING
RESOLUTION NO. 20004
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE ORGANIZATIONAL MEETING BE OPENED AT 7:10 P.M.

CONTINUE THE ESTABLISHED RULES OF PROCEDURE FOR TOWN BOARD MEETINGS
RESOLUTION NO. 20005
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED AS FOLLOWS:
A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.
B) AUDIT SESSION SHALL START AT 6:30 PM PRIOR TO THE OPENING OF THE REGULAR MEETING.
C) THE SUPERVISOR CHAIRS THE MEETINGS. IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING. THE CHAIR SHALL OPEN, PRESIDE UPON AND ADJOURN ALL MEETINGS.
D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.
E) ALL MOTIONS MADE NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD. CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED. VOTING BY PROXY, TELEPHONE OR AFFIDAVIT IS PROHIBITED. A MEMBER MUST BE PHYSICALLY PRESENT IN ORDER TO VOTE ON ANY MATTER BEFORE THE BOARD.
F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.

AUTHORITY OF SUPERVISOR
RESOLUTION NO. 20006
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD
MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.

CODE OF ETHICS
RESOLUTION NO. 20007
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE, AS PER NYS GML ARTICLE 18 SECTION 809, THE ATTACHED CODE OF ETHICS (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED FOR ALL TOWN OF HARTFORD MUNICIPAL OFFICERS & EMPLOYEES.

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CONFLICTS OF INTEREST
RESOLUTION NO. 20008
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE TO RECOGNIZE THE VALIDITY OF NYS GML ARTICLE 18 SECTIONS 800-806: CONFLICTS OF INTEREST OF MUNICIPAL OFFICERS AND EMPLOYEES AND PUBLICALLY POST IN THE TOWN MEETING HALL.

TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORD
RESOLUTION NO. 20009
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT GLENS FALLS NATIONAL BANK AND NYCLASS SHALL BE THE DEPOSITORIES OF TOWN FUNDS.

TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICES
RESOLUTION NO. 20010
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE GRANVILLE SENTINEL SHALL BE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICES. THIS LOCAL PAPER IS AVAILABLE AT THE HARTFORD STEWART’S NEWS STAND WHICH ALLOWS CITIZENS THE AVAILABILITY OF A LOCAL PAPER TO BECOME AWARE OF TOWN OF HARTFORD PUBLIC POSTINGS.

OFFICIAL UNDERTAKING
RESOLUTION NO. 20011
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE THE BLANKET UNDERTAKING POLICY FOR OFFICERS, CLERKS, & EMPLOYEES OF THE TOWN AS PROVIDED THRU NYMIR ($10,000 PER EMPLOYEE WITH $500 DEDUCTIBLE. EXCESS OVER THE $10,000 FOR SUPERVISOR $20,000, TAX COLLECTOR $400,000 AND SCHOOL TAX COLLECTOR $600,000).

PROCUREMENT POLICY
RESOLUTION NO. 20012
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE THE PROCUREMENT POLICY (REVISION 3/10/15) TO SET FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS AND SERVICES AS PER NYS GML SECTION 103 AND SECTION 104-B.

AUTHORIZE PAYMENT IN ADVANCE OF AUDIT
RESOLUTION NO. 20013
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
WHEREAS, THE TOWN BOARD MAY BY RESOLUTION AUTHORIZE THE PAYMENT OF UTILITY SERVICES, FUEL AND POSTAGE AS DESCRIBED BY TOWN LAW SEC. 118(2), NOW THEREFORE BE IT
RESOLVED, THAT THE TOWN BOARD OF THE TOWN OF HARTFORD DOES HEREBY AUTHORIZE THE PAYMENT OF UTILITY BILLS, FUEL, ROAD SALT AND POSTAGE. ALL OF THESE “OUT OF AUDIT” PAYMENTS WILL BE PRESENTED AT THE NEXT REGULAR MEETING FOR OVERSIGHT REVIEW BY THE BOARD.

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MILEAGE REIMBURSEMENT RATE
RESOLUTION NO. 20014
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
WHEREAS, THE MILEAGE REIMBURSEMENT RATE FOR 2020 MIRRORS THE 2019 IRS STANDARD MILEAGE RATE FOR BUSINESS MILES DRIVEN AT $57.5 CENTS PER MILE NOW THEREFORE BE IT
RESOLVED THAT THE MILEAGE REIMBURSEMENT RATE FOR 2020 TO BE SET AT $57.5 CENTS FOR THE ASSESSOR, TAX COLLECTOR AND ENFORCEMENT OFFICER FOR THE PERFORMANCE OF THEIR DUTIES. AND THIS RATE SHALL ALSO BE THE RATE COMPENSATED UNDER THE TRAVEL POLICY FOR ANY PRE-AUTHORIZED TRAVEL.

TRAVEL POLICY
RESOLUTION 20015
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO CONTINUE TO OBSERVE THE TRAVEL POLICY REVISION DATED 1/10/17.

AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDS
RESOLUTION NO. 20016
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO TABLE RESOLUTION TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2020 NOT TO EXCEED EXPENDITURES OF $721,925.00 FROM TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2020 AS APPROPRIATED IN THE 2020 BUDGET.

FIX THE WAGES
RESOLUTION NO. 20017
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2020 PER THE ATTACHED 2020 WAGE LIST. ONLY THOSE WAGES SPECIFICALLY DENOTED AS BEING “FIXED” ON THE WAGE LIST ARE AFFECTED BY THIS RESOLUTION.

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Town of Hartford
2020 Employee Wages

Job Title                      Salary Hourly Rate over time          Pay Schedule Fixed?
Year 2020 *
Historian                    1,254.00                    Monthly                 Y
Legislative Board     1,391.50                    Monthly                 Y      4 persons
Highway Superintendent 49,285.00       Biweekly                Y
Deputy Hwy Superintendent 936.00    0.45     Biweekly     N
Planning Board 1     28.18 per mtg          Quarterly              Y      7 persons
Planning Board 2     39.44 per mtg          Quarterly              Y      Chair/Secrty
Personnel                  15,384.00                  Monthly                Y
Budget Officer          3,297.00                    Monthly                Y
Highway Wages            18.50   27.75        Biweekly              N      4 persons
Highway-PT                   12.16   18.24        Biweekly              N
Highway Probationary rate 16.65 24.98 Biweekly             N
Cemetery                      0           0                 Biweekly             N
Assessor                   16,656.00                    Biweekly              Y
Town Supervisor    5,518.00                     Monthly                Y
Janitorial                  1,488.00                     Biweekly               N
Enforcement Officer 8,049.00                  Monthly                Y
Town Clerk              33,137.00                   Biweekly               Y
Vital Statistics             291.00                    Annual                   Y
Tax Collector – School tax 2,653.00        Annual                   Y
Municipal Court, Judge 8,173.00            Monthly                 Y
Court Clerk, Wages    4,053.00                Monthly                 Y
Deputy Town Clerk   500.00    15.00    22.50 Biweekly    3 hr minimum call out ?
Board of Assessment Review 84.00       Annual                  Y       5 persons

* subject to software rounding

TOWN BOARD APPOINTMENTS
RESOLUTION NO. 20018
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF COURT CLERK – STEPHANY EUBER (TO BE EMPLOYED OR DISCHARGED FROM SERVICE UPON ADVICE AND CONSENT OF THE TOWN JUSTICE).

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RESOLUTION NO. 20019
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ATTORNEY FOR THE TOWN AND PLANNING BOARD LEGAL MATTERS: FITZGERALD MORRIS BAKER FIRTH AND MEYER & FULLER. WHICH ATTORNEY FIRM TO USE FOR ANY PARTICULAR INSTANCE WILL BE DETERMINED BY BEST USE.
RESOLUTION NO. 20020
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF ENFORCEMENT OFFICER – MARK MILLER.
RESOLUTION NO. 20021
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT ANNUAL APPOINTMENT OF NON-VOTING YOUTH COMMISSION LIAISONS – HCSD WENDY HARRINGTON AND TOWN COUNCIL BARBARA BEECHER.
RESOLUTION NO. 20022
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF YOUTH COMMISSION MEMBER UNEXPIRED TERM THAT ENDS 12/31/26- WILLIAM VENNER.
RESOLUTION NO. 20023
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 2 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN HARRINGTON, AND SUPERVISOR HAFF. VOTING NAY, COUNCILWOMAN PEREZ AND COUNCILMAN BURCH.
RESOLVED TO ACCEPT: 2 YR APPOINTMENT OF YOUTH COMMISSION ALTERNATE MEMBERS TERM THAT ENDS 12/31/21- ANGELIA ABBOTT AND STEPHEN ABBOTT.
RESOLUTION NO. 20024
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: 7 YR APPOINTMENT OF PLANNING BOARD MEMBER TERM THAT ENDS 12/31/26- WILLIAM CUDDY.
RESOLUTION NO. 20025
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF PLANNING BOARD CHAIR MIKE SWEZEY.
RESOLUTION NO. 20026
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF DISASTER PREPAREDNESS COMMITTEE – HVFC PRESIDENT, HVFC CHIEF, HARTFORD HIGHWAY SUPERINTENDENT, HARTFORD CENTRAL SCHOOL SUPERINTENDENT, AND HARTFORD SUPERVISOR.
RESOLUTION NO. 20027
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINT AS COLLECTOR OF SCHOOL TAXES DENISE PETTEYS, TOWN CLERK.
RESOLUTION NO. 20028
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT: ANNUAL APPOINTMENT OF JAEGER & FLYNN AS THE BROKER FOR THE TOWN OF HEALTH/DENTAL/VISION INSURANCES, COBRA MANAGEMENT SERVICES, AND BROKER OF RECORD FOR DISABILITY INSURANCE.

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SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:
APPOINTMENTS AS PER THE TOWN SUPERVISOR:
A) DEPUTY SUPERVISOR – BARBARA BEECHER
B) HISTORIAN – MIKE ARMSTRONG
C) SUPERVISOR’S CONFIDENTIAL CLERK AND BUDGET OFFICER – JOEL CARPENTER
D) SUPERVISOR’S DEPUTY CONFIDENTIAL CLERK AND BUDGET OFFICER – KYLE CARPENTER
D) PARADE DIRECTOR – AMBER MERCURE

CLOSE ORGANIZATIONAL MEETING
RESOLUTION NO. 20029
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE ORGANIZATIONAL MEETING BE CLOSED AT 7:57 P.M.

ELECTRICITY SUPPLIER
SUPERVISOR HAFF DISCUSSED THAT THE TOWN CURRENTLY HAS AN AGREEMENT WITH CONSTELLATION ENERGY TO SUPPLY THE TOWN’S ELECTRICITY AT A RATE OF $0.05564/KWH THROUGH FEBRUARY 2020. HE SAID THAT THE TOWN COULD JOIN ANOTHER AGREEMENT WITH THEM AS FOLLOWS:
12 MONTH $0.05023/KWH
24 MONTH $0.05203/KWH
36 MONTH $0.05426/KWH
RESOLUTION NO. 20030
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ, AND SUPERVISOR HAFF.
RESOLVED TO RENEW THE TOWN’S ELECTRICITY SUPPLIER WITH CONSTELLATION ENERGY FOR A 3 YEAR TERM AT THE RATE OF $0.05426/KWH.

NEWLY ELECTED OFFICIAL TRAINING TRAVEL
RESOLUTION NO. 20031
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED TO AUTHORIZE JENNIFER PEREZ TO ATTEND NEWLY ELECTED OFFICIAL TRAINING IN ALBANY, NY AND BE REIMBURSED PER THE TRAVEL POLICY.

CEMETERY BID
SUPERVISOR HAFF DISCUSSED THAT HE BELIEVES THE CEMETERY BID SHOULD BE FOR A LONGER PERIOD OF TIME SO THAT ANYONE THAT WISHES TO ANSWER THE BID WOULD BE ABLE TO PURCHASE THE NECESSARY MACHINERY. HE ASKED THAT THE CEMETERY BID BE PREPARED AND PRESENTED FOR TOWN BOARD REVIEW AT THE FEBRUARY MEETING.

YOUTH COMMISSION REPORT
RON SMITH SAID THAT THE BASKETBALL PROGRAM IS IN FULL SWING WITH TEAMS PLAYING ALREADY. HE SAID THAT THE YOUTH COMMISSION WAS ABLE TO USE THE UPPER HILL FOR SOCCER LAST FALL. HE IS ANTICIPATING THAT IT WILL BE READY FOR THE UPCOMING BASEBALL/SOFTBALL SEASON THIS SPRING. RON DISCUSSED THE NEW SIGNUP IN PERSON PROCEDURE. HE WAS VERY HAPPY WITH THE RESULTS OF THE SIGNUP. SUPERVISOR HAFF SAID THAT ANGELIA ABBOTT WOULD LIKE TO HAVE SIGNUPS FOR YOUTH COMMISSION SPORTS TO HAVE AN OPTION TO SIGN UP ONLINE. SUPERVISOR HAFF SAID THAT HE DOESN’T WANT TO PUT ANYMORE BURDEN ON JOEL FOR ELECTRONIC BANK ACCOUNT ENTRIES ETC. HE SAID THAT IT IS VERY CUMBERSOME AND WE ARE A VERY SMALL TOWN. HE SAID HE IS LOOKING FOR THE TOWN BOARD TO SUPPORT RON SAYING NO TO ELECTRONIC PAYMENT AVAILABILITY.
RESOLUTION NO. 20032
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.
JANUARY 14, 2020 REGULAR & ORGANIZATIONAL MEETING PG. 8 OF 9

HARTFORD VOLUNTEER FIRE COMPANY REPORT
SUPERVISOR HAFF SUMMARIZED THE HARTFORD VOLUNTEER FIRE COMPANY REPORT.
RESOLUTION NO. 20033
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN HARRINGTON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE HARTFORD VOLUNTEER FIRE COMPANY REPORT BE ACCEPTED.

HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT A COUPLE OF THE MEN WILL BE GOING DOWN TO THE SCHOOL TO DO SNOWPLOW SAFETY TRAINING ON FRIDAY. HE SAID THAT HE RECEIVED REIMBURSEMENT FROM LAKE CHAMPLAIN WATERSHED GRANT FOR WORK ON CHRISTIAN HILL ROAD AND LUNDY ROAD IN THE AMOUNT OF $19,500. HE EXPLAINED WHAT INFORMATION HE HAS TO SUPPLY IN ORDER TO APPLY FOR THE GRANT. HE ALSO DISCUSSED SOME OTHER GRANTS HE IS WORKING ON FOR CULVERTS ON HASTINGS AND WRIGHT ROAD. GREG DISCUSSED THAT JOINTA GALUSHA WILL BE CHANGING THE QUARRY SCALEHOUSE OFFICE TO BE UNMANNED IN THE NEAR FUTURE.
RESOLUTION NO. 20034
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.

ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE SIGNED A BUILDING PERMIT FOR PAT SMITH’S CAR GARAGE ADDITION ON BLOOD STREET. HE SAID THAT HE HAS BEEN WORKING WITH COUNTY CODE TRYING TO GET AHOLD OF HIRAM WARD REGARDING THE BARNS THAT ARE ALMOST FALLING DOWN INTO THE ROAD ON WRIGHT ROAD. MARK DISCUSSED THE LARRY BURCH SETTLEMENT IN SALEM COURT. MARK SAID THAT HE WENT TO THE BLOOD STREET CEMETERY REGARDING A TREE THAT WAS RECENTLY DROPPED. HE SPOKE WITH DAVE DUHAIN AND TOLD HIM TO CLEAN IT UP OR ELSE HE WILL BE BROUGHT INTO COURT OVER IT AND THAT THE STONE WILL NEED TO BE FIXED. MARK SAID THAT HE SPOKE WITH TOM DUFOUR ON BRAYTON ROAD REGARDING CONSTRUCTION DEBRIS AND GARBAGE THAT NEEDS TO BE REMOVED.
RESOLUTION NO. 20035
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.

DCO REPORT
SUPERVISOR HAFF SUMMARIZED THE DCO REPORT.
RESOLUTION NO. 20036
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE DCO REPORT BE ACCEPTED.

COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 20037
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN PEREZ, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

EXECUTIVE SESSION
RESOLUTION NO. 20038
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 9:00 PM TO DISCUSS TEAMSTER COLLECTIVE BARGAINING UPDATE.
JANUARY 14, 2020 REGULAR & ORGANIZATIONAL MEETING PG. 9 OF 9

REGULAR SESSION
RESOLUTION NO. 20039
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN HARRINGTON, COUNCILWOMAN PEREZ, AND SUPERVISOR HAFF.
RESOLVED TO ENTER INTO REGULAR SESSION AT 9:25 PM.

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH THE MEETING WAS ADJOURNED AT
9:25 P.M.

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

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SUPERVISOR HAFF                               COUNCILWOMAN BEECHER

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COUNCILMAN BURCH                         COUNCILMAN HARRINGTON

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COUNCILWOMAN PEREZ