January 13, 2015

A REGULAR/ORGANIZATIONAL TOWN BOARD MEETING WAS HELD ON TUESDAY, JANUARY 13, 2015 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

 

PRESENT

DANA HAFF, SUPERVISOR

BARBARA BEECHER, COUNCILWOMAN

ELIZABETH FOOTE, COUNCILWOMAN

ROBERT DILLON, COUNCILMAN

MICHAEL DEYOE, COUNCILMAN

 

ALSO PRESENT

DENISE PETTEYS, RMC TOWN CLERK

GREGORY BROWN, HIGHWAY SUPERINTENDENT

PHIL GIBSON, PLANNING BOARD

MIKE ARMSTRONG, HISTORIAN

MARK MILLER, ENFORCEMENT OFFICER

RUSSELL WADE, YOUTH COMMISSION

MARGARET SEMANSCIN, BOARD OF ASSESSMENT REVIEW

SANDRA FOLEY, ASSESSOR

 

AUDIT

SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:02 P.M.

PLEDGE

 

A MOMENT OF SILENCE WAS OBSERVED FOR ROBERT VANANDEN WHO PASSED AWAY RECENTLY.

 

PAYMENT OF BILLS

RESOLUTION NO. 15001

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #13 2014 & #1 OF 2015 IN THE FOLLOWING AMOUNTS:  #13

HIGHWAY                           VOUCHER # 615-629                                       $  33810.04

YOUTH                                 VOUCHER # 630                                                $      150.53

GENERAL                            VOUCHER # 631-653                                       $   7,829.53

#1

HIGHWAY                           VOUCHER # 1-5                                                 $  50,259.12

YOUTH                                 VOUCHER # 6-7                                                 $       895.94

GENERAL                            VOUCHER # 8-16                                              $    1,973.55

 

SUPERVISOR REPORT

RESOLUTION NO. 15002

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE SUPERVISOR REPORT BE ACCEPTED WITH THE FOLLOWING AMENDMENTS IN 2014:

A1990.4                                CONTINGENT ACCOUNT                                               – $  2,680.00

A1220.4                                SUPERVISOR, CONTR EXP                                            +$     100.00

A3310.4                                TRAFFIC CONTROL – CONTR EXP                             +$  1,300.00

A3620.4                                ENFORCEMTN OFFICER – CONTR EXP                    +$     100.00

A5182.4                                STREET LIGHTING – CONTR EXP                              +$  1,000.00

A7550.4                                CELEBRATIONS – CONTR EXP                                   +$       60.00

A8810.4                                CEMETERY – CONTR EXP                                            +$       20.00

A9030.8                                SOCIAL SECURITY                                                          +$     100.00

D2401                    INTEREST & EARNINGS, HIGHWAY                         -$      407.00

D4025.4                                LABORATORY SERVICES                                             -$        80.00

D5142.4                                SNOW REMOVAL – CONT EXP PURCHASE             -$      670.00

D9010.8                                HIGHWAYS – STATE RETIREMENT                          -$        46.00

D9030.8                                HIGHWAYS – SOCIAL SECURITY                              -$   2,295.00

D9060.8                                HIGHWAYS – MEDICAL INSURANCE                      -$   4,279.00

 

JANUARY 13, 2015 REGULAR & ORGANIZATIONAL MEETING PG 2 OF 9

 

D1000                    RE-APPROPRIATION                                                       +$11,439.00

D2389                    REVENUE FROM OTHER GOV’T                 +$       76.00

D2665                    HIGHWAY – SALE OF EQUIPMENT                           +$     366.00

D3501                    CONSOLIDATED HIGHWAY AID                                +$  2,608.00

D5110.4                                HIGHWAY – ROAD REPAIRS                                       +$  3,800.00

D5130.2                                HIGHWAY – MACH EQUIPT PURCHASES               +$  6,350.00

D5130.4                                HIGHWAY – REPAIRS MAINT FUEL                         +$11,015.00

D5142.1                                WAGES – SNOW REMOVAL WAGES                          +$     187.00

D9055.8                                HIGHWAYS – DISABILITY INSURANCE  +$     100.00

TOWN CLERK REPORT

RESOLUTION NO. 15003

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.

 

MINUTE REVIEW

RESOLUTION NO. 15004

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 16, 2015 BE ACCEPTED.

RESOLUTION NO. 15005

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR NOVEMBER 3, 2014 & DECEMBER 1, 2014 BE ACCEPTED.

 

ORGANIZATIONAL MEETING

RESOLUTION NO. 15006

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO OPEN THE ORGANIZATIONAL MEETING AT 7:14 P.M.

 

TO ESTABLISH RULES OF PROCEDURE FOR TOWN BOARD MEETINGS

RESOLUTION NO. 15007

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED AS FOLLOWS:

A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.

B) AUDIT SESSION SHALL START AT 6:15 PM PRIOR TO THE OPENING OF THE REGULAR MEETING.

C) THE SUPERVISOR CHAIRS THE MEETINGS.  IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING.

D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.

E) PARLIAMENTARY PROCEDURES, RATHER THAN ROBERT’S RULES OF ORDER WILL BE THE OPERATIONAL GUIDELINES FOR TOWN BOARD MEETINGS.  MOTIONS NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD.  CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED.

F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.

 


JANUARY 13, 2015 REGULAR & ORGANIZATIONAL MEETING PG. 3 OF 9

 

AUTHORITY OF SUPERVISOR

RESOLUTION NO. 15008

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD

MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.

 

CODE OF ETHICS

RESOLUTION NO. 15009

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

CONTINUE, AS PER NYS GML ARTICLE 18 SECTION 809, THE ATTACHED CODE OF ETHICS (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED FOR ALL TOWN OF HARTFORD MUNICIPAL OFFICERS & EMPLOYEES.

 

CONFLICTS OF INTEREST

RESOLUTION NO. 15010

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

CONTINUE TO RECOGNIZE THE VALIDITY OF NYS GML ARTICLE 18 SECTIONS 800-806: CONFLICTS OF INTEREST OF MUNICIPAL OFFICERS AND EMPLOYEES AND PUBLICALLY POST IN THE TOWN MEETING HALL.

 

TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORD

RESOLUTION NO. 15011

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT GLENS FALLS NATIONAL BANK SHALL BE THE DEPOSITORY OF TOWN FUNDS.

 

TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD

RESOLUTION NO. 15012

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE GRANVILLE SENTINEL SHALL BE THE OFFICIAL NEWSPAPER FOR LEGAL NOTICES AND POSTINGS.

 

OFFICIAL UNDERTAKING

RESOLUTION NO. 15013

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO CONTINUE THE BLANKET UNDERTAKING POLICY FOR OFFICERS, CLERKS, & EMPLOYEES OF THE TOWN AS PROVIDED THRU NYMIR ($10,000 PER EMPLOYEE WITH $500 DEDUCTIBLE. EXCESS OVER THE $10,000 FOR SUPERVISOR $20,000 AND TAX COLLECTOR $150,000).

 

PROCUREMENT POLICY

RESOLUTION NO. 15014

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

CONTINUE THE PROCUREMENT POLICY (REVISION 1/8/13)  TO SET FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS AND SERVICES AS PER NYS GML SECTION 103 AND SECTION 104-B.

 

 

JANUARY 13, 2015 REGULAR AND ORGANIZATIONAL MEETING PG 4 OF 9

 

AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDS

RESOLUTION NO. 15015

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2015 NOT TO EXCEED EXPENDITURES OF $654,697.00 FROM TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2015 AS APPROPRIATED IN THE 2015 BUDGET.

 

FIX THE WAGES

RESOLUTION NO. 15016

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 1 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON.  VOTING NAY, COUNCILMAN DEYOE.

RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2015 PER THE ATTACHED 2015 WAGE LIST DATED 1/1/15:

 

 

Hartford # of

2015

          Fix Wage  

Earnings 1/Rate

employees

Salary

hour

mtng

O.T.

2 wk PP

Comment

resolution

 

Legislative Board 4  $    1,279.00        $     49.19 Y
Municipal Court, Judge 1  $    7,513.00        $   288.96 Y
Court Clerk, wages 1  $    3,724.00        $   143.23 Y
Twn Supervisor 1  $    3,836.00        $   147.54 Y
Personnel 1  $  14,140.00        $   543.85 Y
Budget Officer 1  $    3,030.00        $   116.54 Y
Assessor 1  $  20,708.00        $   796.46 Y
Town Clerk 1  $  30,459.00        $1,171.50 Y
Deputy Town Clerk 1  $    1,000.00        Pay @ $12.50/hr only when worked. 2hr min. Y
Dog Control 2  $    2,211.00        $     85.04 Y
Enforcement Officer 1  $    7,398.00        $   284.54 Y
Vital Statistics 1  $       266.00        $     10.23 Y
Hwy Supervisor 1  $  45,303.00        $1,742.42 Y
Deputy Hwy Super 1  $       936.00      $     36.00  $0.45/hr x straight time worked 2080hrs max Y
Janitorial 1  $    1,366.00        $     52.54 N
Historian 1  $    1,151.00        $     44.27  Y
Planning Board 6 Reg + 2 Alt      $ 25.89      Reg and Alts paid if present for meeting  Y
Planning Board  ( Chairman) 1      $ 36.25      Y
Planning Board  ( Clerk) 1      $ 36.25      Y
Board of Assessment Review 5  $         70.00        Y
             
Cemetery Var    $10.35   $ 15.53    N
HWY Wages 4    $17.35   $ 26.03    N
HWY Wages   Part Time Var    $11.39   $ 17.09    N
HWY Wages Probationary Var   $ 15.62   $ 23.42      N

 

MILEAGE RATE

RESOLUTION NO. 15017

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE REIMBURSEMENT MILEAGE RATE BE SET AT THE 2015 IRS APPROVED AMOUNT OF $0.575 FOR THE ASSESSOR, TAX COLLECTOR AND ENFORCEMENT OFFICER.

 

JANUARY 13, 2015 REGULAR AND ORGANIZATIONAL MEETING PG 5 OF 9

 

TOWN BOARD APPOINTMENTS

RESOLUTION NO. 15018

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT:  ANNUAL APPOINTMENT OF COURT CLERK – STEPHANY EUBER (TO BE EMPLOYED OR DISCHARGED FROM SERVICE UPON ADVICE AND CONSENT OF THE TOWN JUSTICE).

RESOLUTION NO. 15019

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT:  ANNUAL APPOINTMENT OF DOG CONTROL OFFICER – ED HOLLAND & NANCY QUELL.

RESOLUTION NO. 15020

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT:  ANNUAL APPOINTMENT OF ENFORCEMENT OFFICER. – MARK MILLER

RESOLUTION NO. 15021

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT ANNUAL APPOINTMENT OF NON-VOTING YOUTH COMMISSION LIAISONS – HCSD WENDY HARRINGTON AND TOWN COUNCIL BARBARA BEECHER.

RESOLUTION NO. 15022

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT:  7 YR APPOINTMENT OF YOUTH COMMISSION MEMBER EXPIRES 12/31/21 – RUSSELL WADE

RESOLUTION NO. 15023

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT:  ANNUAL APPOINTMENT OF DISASTER PREPAREDNESS COMMITTEE – HVFC PRESIDENT GLEN GOSNELL, HVFC CHIEF BRIAN JONES, HARTFORD HIGHWAY SUPER GREG BROWN, HARTFORD CENTRAL SCHOOL SUPER ANDREW COOK, AND SUPERVISOR HAFF.

 

SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:

APPOINTMENTS AS PER THE TOWN SUPERVISOR:

 

A) DEPUTY SUPERVISOR – ROBERT DILLON

B) HISTORIAN – MIKE ARMSTRONG

C) SUPERVISOR’S CONFIDENTIAL CLERK AND BUDGET OFFICER – JOEL CARPENTER

D) PARADE DIRECTORS – JENNIFER LIVINGSTON AND LORI FLEMING

 

INFORMATION

SUPERVISOR HAFF SAID THE HARTFORD METHODIST CHURCH WILL BE SPONSORING A BLOOD DRIVE TO BE HELD AT THE HARTFORD FIRE DEPARTMENT ON MONDAY, JANUARY 19TH FROM 1 – 6 PM.

 

SUPERVISOR HAFF DISCUSSED A NEW HARTFORD BUSINESS “EVERGREEN VALLEY TECH FACILITY” TO BE OWNED AND RUN BY BILLE JO AND SCOTT WHITE ON SWAMP LANE.  HE SAID THIS BUSINESS WAS A DIRECT RESULT OF THE NEW SHINE HILL INTERNET TOWER.

 

WOOD BOILER SELECTION

SUPERVISOR HAFF SAID THAT THE TOWN WAS ORIGINALLY LOOKING INTO PURCHASING AN OUTDOOR WOOD BOILER BUT AFTER INVESTIGATING THE REQUIREMENTS ENDED UP REJECTING ALL BIDS.  THE TOWN IS NOW THINKING ABOUT AN INDOOR WOOD BOILER AND GREG BROWN IS HOPING TO HAVE MORE INFORMATION FOR THE FEBRUARY MEETING.

 

JANUARY 13, 2015 REGULAR AND ORGANIZATIONAL MEETING PG 6 OF 9

MEP ELECTRICITY PROVIDER

SUPERVISOR HAFF SAID THAT HE RECEIVED THE GROUP DISCOUNT FOR MUNICIPALITIES INFORMATION FROM MEP.  HE SAID IT WOULD BE $07.655 PER KwH FOR A 2 YEAR COMMITMENT.  HE SAID THERE IS A TIMING ISSUE AND HE WILL HAVE TO COMMIT IN FEBRUARY BEFORE THE NEXT TOWN BOARD MEETING.  SUPERVISOR HAFF SAID THAT HE WOULD LIKE TO BE AUTHORIZED TO ACCEPT THE FEBRUARY QUOTE FOR A 24 MONTH AS LONG AS IT IS NOT HIGHER THAN THE $07.655 PER KwH.

RESOLUTION NO. 15024

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO AUTHORIZE SUPERVISOR HAFF TO SIGN ON WITH MEP ELECTRICITY PROVIDER FOR A 2 YEAR COMMITMENT AS LONG AS THE QUOTE IS LESS THAN $07.655 PER KwH.

 

PROPOSED POLICIES

SUPERVISOR HAFF SAID THAT HE FEELS THAT THE TOWN SHOULD ESTABLISH 3 NEW POLICIES.  JOEL CARPENTER, SUPERVISOR CLERK REQUESTED TO PURCHASE SOME CHEAPER CHECK STOCK FROM WALMART FOR $60 PER 100 CHECKS INSTEAD OF THE CURRENT OF $200 PER 100 CHECKS.  THIS PURCHASE REQUIRED A DEBIT CARD.  SUPERVISOR HAFF SAID THAT THE TOWN HAS OBTAINED 2 DEBIT CARDS THROUGH GLENS FALLS NATIONAL BANK FOR THE 2 ACCOUNTS AND A DEBIT CARD USAGE POLICY WILL BE RESEARCHED.

 

SUPERVISOR HAFF SAID THAT HE HAS SEEN THAT SOME TOWNS HAVE COME UP WITH A BEST VALUE BID POLICY.  HE SAID THAT BY LAW IF THE TOWN HAS A MUNICIPAL BUILDING PROJECT FOR MORE THAN $35,000 WE MUST PUT IT OUT TO BID.  IF WE BUY MACHINERY OR EQUIPMENT FOR MORE THAN $20,000 WE MUST PUT IT OUT TO BID AND THE LOW BID WINS.  SOME TOWNS HAVE ESTABLISHED A LAW THAT ALLOWS THEM NOT TO ACCEPT THE LOW BID IF THEY THINK THERE IS GOOD VALUE IN DOING THIS.  THERE WAS DISCUSSION AND COUNCILWOMAN FOOTE AGREED THAT THE CHEAPEST IS NOT ALWAYS THE BEST.  SUPERVISOR HAFF WILL CONTACT THE ATTORNEY FOR THE TOWN IN REGARD TO THIS.

 

SUPERVISOR HAFF SAID THAT HE WILL BE ATTENDING THE ASSOCIATION OF TOWNS ANNUAL TRAINING IN NEW YORK CITY IN FEBRUARY AND HE HAS ALREADY USED THE TOWN DEBIT CARD FOR HIS ACCOMMODATIONS.  HE FEELS THAT TRAVEL GUIDELINES NEED TO BE ESTABLISHED IN WRITING.

 

DCO SHELTER SERVICE AGREEMENT

SUPERVISOR HAFF DISCUSSED A COUPLE OF THE FEES.  HE SAID THAT THE TOWN SHOULD NOT BE CHARGED ANY ADOPTION FEE OR VACCINATION FEES PRIOR TO ADOPTION THE PERSON WHO ADOPTS THE DOG SHOULD BE CHARGED THE FEES.  A $100 ADOPTION FEE AND $45 FEE FOR VACCINATIONS OBTAINED PRIOR TO ADOPTION WAS ESTABLISHED.

RESOLUTION NO. 15025

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO AUTHORIZE SUPERVISOR HAFF TO SIGN THE 2015 SHELTER SERVICES AGREEMENT.

 

ASSESSMENT ISSUE

SUPERVISOR HAFF READ A LETTER FROM CHRISTINE SHATTUCK INTO THE RECORD REGARDING ASSESSMENT ISSUES.  SUPERVISOR HAFF SAID THAT THIS ISSUE WAS CORRECTED BACK FROM THE 2013 SCHOOL TAX CYCLE.  SUPERVISOR HAFF SAID THAT THE TOWN BOARD HAS NO AUTHORITY TO HANDLE THIS TYPE OF ISSUE.

YOUTH COMMISSION REPORT

RUSSELL WADE SAID THAT BASKETBALL SHIRTS HAVE BEEN DISTRIBUTED AND GAMES STARTED.  SUPERVISOR HAFF DISCUSSED THE PURCHASE OF $5000 WORTH OF TOPSOIL FOR THE UPPER HILL PROJECT.  HE SAID THAT THERE IS ANOTHER $5000 IN THE 2015 BUDGET FOR THE YOUTH COMMISSION AND HE ASKED WHAT THEY ANTICIPATED SPENDING IT ON.  RUSSELL SAID THAT THEY WERE GOING TO SEE HOW THE GRASS WOULD GROW AND SEE WHAT MIGHT BE NEEDED – POSSIBLY RED SLATE DUST FOR INFIELDS ETC.

RESOLUTION NO. 15026

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT THE YOUTH COMMISSION REPORT.

 


JANUARY 13, 2015 REGULAR AND ORGANIZATIONAL MEETING PG 7 OF 9

 

HVF CO REPORT

SUPERVISOR HAFF SUMMARIZED THE HARTFORD VOLUNTEER FIRE COMPANY REPORT.

RESOLUTION NO. 15027

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT THE HARTFORD VOLUNTEER FIRE COMPANY REPORT.

 

HIGHWAY SUPERINTENDENT REPORT

GREG BROWN SAID THAT HE REVIEWED THE STATEMENT OF VALUES FROM NYMIR AND HE HAS A COUPLE OF CHANGES.  SUPERVISOR HAFF SAID THAT THE INSURANCE AGENT ANNUALLY SENDS A SUMMARY OF EQUIPMENT THAT NEEDS TO BE REVIEWED AND UPDATED.

RESOLUTION NO. 15028

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ACCEPT THE HIGHWAY SUPERINTENDENT REPORT.

 

ENFORCEMENT OFFICER REPORT

MARK MILLER SAID THAT HE SPOKE TO COUNTY CODE ENFORCEMENT OFFICER JOHN WARD REGARDING THE KING HOUSE BEING PURCHASED BY CHAD NIMS AND JOHN SAID HE WILL BE FOLLOWING THE ACTIVITY BEING DONE THERE.  MARK DISCUSSED THE NOTICE OF VIOLATION ENFORCEMENT LETTERS THAT WERE SENT BY JOHN WARD FROM THE COUNTY TO TIM AND POLLY SHIELDS ON WARREN ROAD FOR JUNK IN THE YARD.  LETTERS WERE ALSO SENT TO PROPERTY OWNER CHRISTIE WILLIAMS AND TO TENANT, STEPHEN BOOSKA ON HAYES WAY REQUESTING JUNK CLEANUP.  MARK SAID THAT HE DOESN’T BELIEVE STEPHEN BOOSKA HAS BEEN ABLE TO CLEAN UP THE MATERIALS ON HAYES WAY.  MARK SAID THAT HE OBTAINED THE FINAL HUD NUMBER FOR PATRICIA DICKENSON’S NEW TRAILER AND SENT HER THE FINAL MOBILE HOME PERMIT.  MARK SAID THAT HE RECEIVED A CALL FROM MARSHA SAGE WHO LIVES ON MAIN STREET REGARDING SNOW THAT FELL OFF THE WOODARD HOME ONTO HER GAS GRILL.  MARK SAID THAT HE SIGNED PAPERWORK FOR PHIL GIBSON WHO IS INSTALLING SOLAR PANELS.

RESOLUTION NO. 15029

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED

HISTORIAN REPORT

MIKE ARMSTRONG SAID THAT JOE DEGNAN FROM KOFILE RESTORATION CAME AND QUOTED A COST OF $4000 TO RESTORE THE 1848  MAP.  MR. DEGNAN SUGGESTED THAT THE TOWN COPY THE MAP AND STORE THE ORIGINAL IN A SAFE LOCATION.  MIKE SAID THAT HE OBTAINED AN UPDATE FROM THE HARTFORD FOOD PANTRY.  THROUGH 2014 THE PANTRY SERVED 650 HOUSEHOLDS CONSISTING OF 2350 PEOPLE.  THEY DISTRIBUTED APPROXIMATELY 25,000 LBS OF FOOD A SLIGHT INCREASE OVER 2013.  HE IS CURRENTLY RESEARCHING THE AUBREY FAMILY.

RESOLUTION NO. 15030

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

 

DCO REPORT

SUPERVISOR HAFF SUMMARIZED THE DCO REPORT.

RESOLUTION NO. 15031

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

 


JANUARY 13, 2015 REGULAR AND ORGANIZATIONAL MEETING PG 8 OF 9

 

COURT REPORT

SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.

RESOLUTION NO. 15032

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED THAT THE COURT REPORT BE ACCEPTED.

 

CLEAN UP DAY & E-WASTE COLLECTION

SUPERVISOR HAFF SAID THAT HE HAS ALREADY SCHEDULED AN E-WASTE COLLECTION VENDOR TO COINCIDE WITH THE ANNUAL CLEAN UP DAY SCHEDULED FOR SATURDAY, APRIL 25TH FROM 9AM-12PM.

 

EXECUTIVE SESSION

RESOLUTION NO. 15033

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 8:30 P.M. TO DISCUSS MATTERS RELATING TO BOARD APPOINTMENTS AND RELATING TO CURRENT LITIGATION ARTICLE 7 FOR RUSSELL VS. HARTFORD.

RESOLUTION NO. 15034

ON MOTION OF COUNCILWOMAN BEECHER, 2ND BY SUPERVISOR HAFF, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO ENTER INTO REGULAR SESSION AT 9:06 P.M.

 

APPOINT ATTORNEY FOR THE TOWN BOARD AND PLANNING BOARD

RESOLUTION NO. 15035

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO REAPPOINT FITZGERALD MORRIS BAKER FIRTH AND MEYER AND FULLER AS ATTORNEYS FOR THE TOWN.

 

APPOINT PLANNING BOARD MEMBER

RESOLUTION NO. 15036

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO REAPPOINT MICHAEL SWEZEY TO A 7 YEAR TERM EFFECTIVE THROUGH 12/31/21 AS PLANNING BOARD MEMBER.

 

APPOINT PLANNING BOARD MEMBER

RESOLUTION NO. 15037

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO APPOINT CHRISTOPHER DEBOLT TO FILL AN UNEXPIRED TERM EFFECTIVE THROUGH 12/31/16  AS PLANNING BOARD MEMBER.

 

APPOINT PLANNING BOARD CHAIRMAN

RESOLUTION NO. 15038

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.

RESOLVED TO APPOINT MICHAEL SWEZEY AS PLANNING BOARD CHAIRMAN FOR 2015.

 

 


JANUARY 13, 2015 REGULAR AND ORGANIZATIONAL MEETING PG 9 OF 9

 

RESOLUTION AUTHORIZING SETTLEMENT OF ARTICLE 7 REAL PROPERTY ASSESSMENT CASE COMMENCED BY JAMES S. RUSSELL, II

RESOLUTION NO. 15039

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 1 NAY.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.  VOTING NAY COUNCILMAN DEYOE.

WHEREAS, JAMES S. RUSSELL, II, PREVIOUSLY COMMENCED AN ARTICLE 7 REAL PROPERTY ASSESSMENT REVIEW CASE AGAINST THE TOWN OF HARTFORD AND THE ASSESSOR OF THE TOWN OF HARTFORD CONCERNING THE ASSESSED VALUE OF PROPERTY REFERRED TO BY TAX MAP NO. 150.-1-33 AND LOCATED AT 5125 COUNTY ROUTE 30 IN THE TOWN OF HARTFORD, AND;

WHEREAS, SANDRA FOLEY, THE ASSESSOR FOR THE TOWN OF HARTFORD HAS RECOMMENDED A SETTLEMENT PROPOSAL TO THE TOWN BOARD AND THE TOWN BOARD HAS REVIEWED THE CASE WITH TOWN COUNSEL; AND

NOW, THEREFORE, BE IT RESOLVED, THAT THE TOWN OF HARTFORD HEREBY APPROVES THE SETTLEMENT OF THE ARTICLE 7 CASE AGAINST THE TOWN OF HARTFORD BY JAMES S. RUSSELL, II CONCERNING TAX MAP NO 150.-1-33 BY REDUCING THE CURRENT ASSESSMENT OF $150,300.00 TO A REVISED ASSESSMENT OF $75,000; A REDUCTION OF $75,300, AND;

BE IT FURTHER RESOLVED, THAT THE TOWN BOARD FURTHER AUTHORIZES AND DIRECTS THE

TOWN ASSESSOR AND/OR THE TOWN’S COUNSEL TO EXECUTE ALL SETTLEMENT DOCUMENTS, NUNC PRO TUNC, AND TAKE ANY ADDITIONAL STEPS NECESSARY TO EFFECTUATE THE SETTLEMENT PURSUANT TO THE TERMS OF THIS RESOLUTION, AND

BE IT FURTHER RESOLVED, THAT THIS RESOLUTION WILL BE EFFECTIVE IMMEDIATELY.

 

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 9:10 P.M.

 

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

 

 

 

______________________________                                          _________________________________

SUPERVISOR HAFF                                                                          COUNCILWOMAN BEECHER

 

 

 

______________________________                                          _________________________________

COUNCILWOMAN FOOTE                                                             COUNCILMAN DILLON

 

 

_____________________________

COUNCILMAN DEYOE