Town Clerk

Denise Petteys, RMC
Town Clerk

Office: (518) 632-9151

Fax: (518) 632-9280

Hours: Tuesday thru Friday 8:00am – 3:00pm

Saturday 8:00-10:00am

Town of Hartford Residents:

While Town Clerks are generally credited with issuing licenses, that is only a small part of this complex job. Law mandates many additional duties, but some clerks go beyond those mandates and serve as a major source of information to all.

My goal is to administer the Town Clerk’s office in a helpful, courteous and efficient manner. If you have any suggestions, comments or questions, please do not hesitate to contact me.

Denise Petteys, RMC


PUBLIC RELATIONS OFFICER- information center for the community.

INFORMATION OFFICER - Freedom of Information Law (F.O.I.L.) requests administered.

RECORDING SECRETARY - writes and maintains official record of activities of local government, including Town Board meeting minutes, responsible for posting and publishing Legal Notices of the Town.  Minutes of the Town Board meetings may be obtained for a fee of $.25 per page or they may be viewed at any time during regular business hours.

RECORDS MANAGEMENT OFFICER – custodian of all Town records, active or inactive.

TAX COLLECTOR - End of December, January, February, March and beginning of April for Town and County taxes.

REGISTRAR OF VITAL STATISTICS - records and issues marriage, birth and death certificates and burial permits.

FILING OFFICER – filed with the Town Clerk are various items; including but not limited to: town laws, ordinances, oaths of office, resignations, petitions, proof of publications, vouchers, annual budgets, assessment rolls and minutes from the Planning Board.

ELECTIONS COORDINATOR - election information, absentee ballots and coordinates elections of two Districts at one polling site, which is located at the Hartford Volunteer Fire Company.

LICENSING OFFICER - NYS Conservation Licenses, NYS Marriage Licenses (see “Getting Married in NYS Rules”), Dog Licenses are issued and maintained by the Town Clerk only.

PERMITTING OFFICER- Handicap Parking Permits

COLLECTION - collects monies for the Enforcement Officer for Mobile Home Applications, Travel Trailer Applications and for the Planning Board for Site Plan Review, Subdivision Applications and Recreation Fees.

TOWN HALL - Schedules all meetings in Town Hall.

NOTARY PUBLIC – Offer this service to Hartford residents at no charge.  Proper identification is required and you must appear and sign IN PERSON.

WEBMASTER – Maintains the official Town of Hartford website.

Town Clerk Fee Schedule

Denise Petteys was first elected Town Clerk in November 2002. Prior to this election, she was the appointed Town Clerk since June 2002.   Effective April 30, 2008, the New York State Town Clerks Association conferred the title of Registered Municipal Clerk (RMC) upon Denise Petteys who completed the requirements prescribed by the Association for Certification.  She is a member of the Tri-County Town Clerk’s Association, New York State Town Clerks Association (NYSTCA), New York State Tax Receivers and Collectors Association (NYSTRCA), New York Association of Local Government Records Officers (NYALGRO) and is Treasurer for the Hartford Volunteer Fire Company Auxiliary.