A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, SEPTEMBER 13, 2016 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
MICHAEL DEYOE, COUNCILMAN
ABSENT
BARBARA BEECHER, COUNCILWOMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MARK MILLER, ENFORCEMENT OFFICER
GREG BROWN, HIGHWAY SUPERINTENDENT
MIKE ARMSTRONG, HISTORIAN
RUSSELL WADE, YOUTH COMMISSION
AMBER LINDGREN, YOUTH COMMISSION
MARGARET SEMANSCIN, BOARD OF ASSESSMENT REVIEW
GLEN BATCHELDER, WEB HOST IPRESS 2000
JEREMY IAQUINTO, ORANGE OLIVE
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR WILLARD GRAHAM WHO PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH BARBARA BEECHER BEING ABSENT.
PROCLAMATION OF GRATITUDE
SUPERVISOR HAFF READ A PROCLAMATION OF GRATITUDE GIVEN POSTHUMOUSLY TO HARTFORD VOLUNTEER FIRE COMPANY MEMBER WILLARD GRAHAM.
RESOLUTION NO. 16151
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO GIVE A PROCLAMATION OF GRATITUDE POSTHUMOUSLY TO WILLARD GRAHAM.
PAYMENT OF BILLS
RESOLUTION NO. 16152
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #9 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #364-384 $ 35,347.66
YOUTH VOUCHER #385-386 $ 115.74
GENERAL VOUCHER #387-403 $ 2,008.98
SUPERVISOR’S REPORT
RESOLUTION NO. 16153
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
SEPTEMBER 13, 2016 REGULAR MEETING PG. 2 OF 5
A1990.4 CONTINGENT ACCOUNT – $ 200.00
A3620.4 ENFORCEMENT OFFICER – CONTR EXP +$ 200.00
D5142.1 WAGES – SNOW REMOVAL – $22,000.00
D4142.4 SNOW REMOVAL – CONTR EXP – $ 5,000.00
D5110.4 HIGHWAY – ROAD REPAIRS +$ 22,000.00
D5110.1 HIGHWAY – GENERAL REPAIR WAGES +$ 5,000.00
TOWN CLERK REPORT
RESOLUTION NO. 16154
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
MINUTE REVIEW
RESOLUTION NO. 16155
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR AUGUST 9, 2016.
RESOLUTION NO. 16156
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR JUNE 28, 2016.
RESOLUTION NO. 16157
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR AUGUST 1, 2016.
PRESENTATION
SUPERVISOR HAFF SAID THAT COUNCILMAN DILLON SUGGESTED THAT THE TOWN’S WEBSITE COULD USE SOME REVAMPING. GLEN BATCHELDER, IPRESS 2000 AND JEREMY IAQUINTO, ORANGE OLIVE GAVE A SMALL PRESENTATION DISCUSSING THAT THE TOWN WEBSITE COULD BE UPGRADED WITH A FASTER, MORE USER FRIENDLY AND SMART PHONE DESIGN. GLEN IS THE CURRENT DESIGNER AND WEB HOST FOR THE TOWN. WE WILL STILL BE USING THE SAME SOFTWARE. JEREMY SAID IT IS IMPORTANT TO MAKE THE USER EXPERIENCE NAVIGATING THE SITE BETTER. JEREMY SAID THAT CHARLES CORNELL WILL HELP OUT WITH SOME PHOTOGRAPHY THAT REPRESENTS THE TOWN. COUNCILMAN DILLON SAID THAT ANYONE LOOKING FOR INFORMATION GOOGLES OR GOES TO A WEBSITE. HE FEELS THAT THIS IS ECONOMIC DEVELOPMENT FOR THE TOWN. SUPERVISOR HAFF ASKED IF THERE WOULD BE ANY OVERRUNS WITH THE PROPOSAL. JEREMY AND GLEN SAID NO THE PRICE WOULD BE GOOD. SUPERVISOR HAFF SUGGESTED TO TRANSFER $2000 FROM THE CONTINGENT ACCOUNT TO THE CENTRAL COMMUNICATIONS – WEBSITE ACCOUNT. COUNCILMAN DEYOE SUGGESTED TO WAIT UNTIL NEXT YEAR AND BUDGET FOR THIS REDESIGN.
RESOLUTION NO. 16158
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 3 AYES, 1 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON. VOTING NAY, COUNCILMAN DEYOE.
RESOLVED TO TRANSFER $2000 FROM A1990.4 CONTINGENT ACCOUNT TO A1650.7 CENTRAL COMMUNICATIONS – WEBSITE AND TO APPROVE THE WEBSITE REDESIGN PROPOSAL AS PRESENTED AT A COST OF $2450.
SEPTEMBER 13, 2016 REGULAR MEETING PG. 3 OF 5
INFORMATION
SUPERVISOR HAFF DISCUSSED THE UPCOMING COMMUNITY EVENTS AS FOLLOWS: HARTFORD FISH & GAME CHICKEN BBQ ON 9/18; METHODIST CHURCH ROAST PORK DINNER ON 9/24; HARTFORD FIRE COMPANY ALL YOU CAN EAT BREAKFAST ON 10/2; MASON’S LOBSTER BAKE ON 10/8.
SUPERVISOR HAFF DISCUSSED THE 2017 TAXABLE VALUE OF THE TOWN AND HOW EXEMPTIONS AFFECT THE VALUE.
YOUTH COMMISSION APPOINTMENT
RESOLUTION NO. 16159
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO APPOINT CAROLYN BURCH AS A FULL MEMBER OF THE YOUTH COMMISSION FILLING THE UNEXPIRED TERM THROUGH 12/31/17.
HEALTH INSURANCE INFORMATION FOR 11/1/16 ENROLLMENT
SUPERVISOR HAFF PREVIOUSLY DISTRIBUTED TO THE BOARD INFORMATION REGARDING 11/1/16 HEALTH INSURANCE ENROLLMENT RENEWAL FOR THE (6) FULL TIME EMPLOYEES – HIGHWAY WORKERS, HIGHWAY SUPERINTENDENT AND TOWN CLERK. SUPERVISOR HAFF SAID THAT THE HEALTH INSURANCE BROKER, MATT SCHUETTE OF JAEGER & FLYNN ASSOCIATES WILL BE HERE ON SEPTEMBER 15 TO EXPLAIN THE PLAN. SUPERVISOR HAFF SAID THAT HE THOUGHT IF THE BOARD COULD CHOOSE THE PLAN THEN MATT SCHUETTE WOULD KNOW WHAT ONE TO DISCUSS. ALSO THE BOARD COULD DISCUSS THE DEDUCTIBLE CONTRIBUTION ETC AT THE PROPOSED BUDGET MEETING ON SEPTEMBER 28TH. SUPERVISOR HAFF SAID THAT THE TEAMSTERS ALSO OFFER A PLAN BUT HE DID NOT THINK THE TOWN COULD AFFORD THE HIGH DEDUCTIBLE IT REQUIRES. SUPERVISOR HAFF DISCUSSED THE DIFFERENCE BETWEEN A HEALTH SAVINGS ACCOUNT VERSUS A HEALTH REIMBURSEMENT ACCOUNT.
RESOLUTION NO. 16160
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO APPROVE THE MVP EPO SILVER 3 LIBERTY HDEPO PLAN WITH THE EXACT DEDUCTIBLE CONTRIBUTION DETAILS BEING DECIDED AT THE 9/28/16 BUDGET MEETING.
COMPTROLLER’S AUDIT
SUPERVISOR HAFF SAID THAT SANDY RAPPLEYEA FROM THE NEW YORK STATE COMPTROLLER’S OFFICE IS STILL WORKING ON THE AUDIT. THERE IS A BIG PUSH FOR CYBER SECURITY REGARDING ONLINE BANKING ETC.
SET SPECIAL MEETING – TENTATIVE BUDGET
SUPERVISOR HAFF SAID THAT THE 2017 TENTATIVE BUDGET IS COMPLETE AND PRESENTED TO THE TOWN BOARD. THAT BUDGET IS AMENDED AND THEN CHANGED TO THE PRELIMINARY BUDGET. A SPECIAL MEETING NEEDS TO BE SET TO REVIEW THE 2017 TENTATIVE BUDGET.
RESOLUTION NO. 16161
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO SET A SPECIAL BUDGET WORKSHOP ON WEDNESDAY, SEPTEMBER 28TH AT 6:00 P.M.
SEPTEMBER 13, 2016 REGULAR MEETING PG 4 OF 5
YOUTH COMMISSION
AMBER LINDGREN SAID THAT SOCCER SIGNUPS WERE HELD AND PRACTICE STARTED THE WEEK SCHOOL STARTED WITH ABOUT 100 PLAYERS. SHE WILL BE SUBMITTING 4 BACKGROUND CHECKS FOR COACHES. CHIP BAKER HAS BEEN WORKING ON THE TOPSOIL ON THE HILL PROJECT.
RESOLUTION NO. 16162
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE YOUTH COMMISSION REPORT.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THE MOWING CONTRACT VOUCHER SHOULD BE SUBMITTED TO WASHINGTON COUNTY DPW. GREG SAID THAT THE FUEL SYSTEM IS NOT IN COMPLIANCE. HE HAD WASHINGTON COUNTY WEIGHTS AND MEASURES COME IN AND TEST IT. THE CALIBRATION IS OFF. GREG SAID THAT SOME OF THE PARTS ARE OBSOLETE. HE WILL TRY TO GET QUOTES READY FOR THE BUDGET WORKSHOP.
RESOLUTION NO. 16163
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT THE FRANCIS TRAILER IS GONE ON HARTFORD MAIN STREET. THE PROPERTY WAS PURCHASED BY TIM BOUCHER AND IT HAS BEEN CLEANED UP AND SEEDED DOWN. MARK SPOKE TO A RELATIVE OF TIM MCFARREN THE OWNER OF THE BURNED OUT DOUBLE WIDE ON STATE ROUTE 196 – THEY ASKED WHAT COULD BE PUT BACK ON THE PROPERTY. MARK SIGNED A BUILDING PERMIT ON THE WII FARM FOR JACKIE THORNE ON COUNTY ROUTE 19 FOR A SUN ROOM ADDITION. AND THE FINAL LRCC2 FOR CALEB LAVIN’S MEAT CUTTING BUILDING ON NORTH ROAD. MARK SAID THAT HE SIGNED A BUILDING PERMIT FOR THE NEW OWNERS OF THE TANNER PROPERTY ON COUNTY ROUTE 30 – THEY ARE PLANNING TO BUILD A SMALL COTTAGE. HE EXPLAINED THE LONGTIME DRIVEWAY ISSUES. HE ALSO SIGNED A LRCC2 FOR RON MATTIA AND DISCUSSED WHAT HE MIGHT DO WITH THE PROPERTY. MARK SAID THAT HIS ORDER OF PROTECTION IS IN PLACE AGAINST PAT BEADNELL. MR. BEADNESS THREATENED MARK THAT HE WOULD SHOOT HIM IF MARK EVER STEPPED ONTO HIS PROPERTY. SUPERVISOR HAFF SAID THAT IT IS NOT ACCEPTABLE FOR A TOWN EMPLOYEE TO BE THREATENED IN THE EXERCISE OF HIS DUTIES.
RESOLUTION NO. 16164
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT SOME CIVIL WAR RESEARCH FOR COMPANY A WILL BE SENT TO SARATOGA MUSEUM. HE IS CONTINUING HIS RESEARCH ON AMASA BROWN.
RESOLUTION NO. 16165
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.
SEPTEMBER 13, 2016 REGULAR MEETING PG. 5 OF 5
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 16166
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (BEECHER). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
PUBLIC DISCUSSION
MIKE ARMSTRONG SAID THAT THE HISTORICAL GROUP IS CONSIDERING IDENTIFYING AND MARKING THE OLD 1 ROOM SCHOOLHOUSES IN TOWN. SUPERVISOR HAFF ASKED IF MIKE STILL HAD THE DEED THAT HE FOUND FOR THE SCHOOLHOUSE PROPERTY ON THE WOODDELL FARM. SUPERVISOR HAFF SAID THAT HE WILL ASK THE ATTORNEY FOR THE TOWN WHAT NEEDS TO BE DONE TO POSSIBLY TURN IT BACK OVER TO THE SURROUNDING LAND OWNERS TO GET IT BACK ON THE TAX ROLL.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE MEETING WAS ADJOURNED AT 8:08 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN FOOTE
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COUNCILMAN DILLON COUNCILMAN DEYOE