A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, MARCH 12, 2019 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
GARY BURCH SR., COUNCILMAN
ROBERT DILLON, COUNCILMAN
ELIZABETH FOOTE, COUNCILWOMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
MIKE ARMSTRONG, HISTORIAN
AMBER MERCURE, YOUTH COMMISSION
PETER SWANO, HISTORICAL SOCIETY
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:02 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR TERRY JO DEWEY WHO PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH ALL MEMBERS PRESENT.
SUPERVISOR’S REPORT
RESOLUTION NO. 19055
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
D9950.9 TRANSF TO CAPITAL PROJ – $30,000
H203.2 HIGHWAY EQUIPMENT NYCLASS +$30,000
PAYMENT OF BILLS
RESOLUTION NO. 19056
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #3 OF 2019 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #65-79 $ 30,886.29
YOUTH VOUCHER #80-83 $ 118.95
GENERAL VOUCHER #84-102 $ 5,751.62
SUPERVISOR HAFF DISCUSSED THE TOWN’S ANNUAL UPDATE DOCUMENT (AUD) AMOUNTS WITH $422,264 UNAPPROPRIATED FUND BALANCE FOR GENERAL, $151,600 FOR HIGHWAY AND $46,072 FOR YOUTH AT THE START OF 2019.
TOWN CLERK REPORT
RESOLUTION NO. 19057
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
MINUTE REVIEW
RESOLUTION NO. 19058
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR FEBRUARY 19, 2019.
MARCH 12, 2019 REGULAR MEETING PG. 2 OF 4
RESOLUTION NO. 19059
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR DECEMBER 18, 2018.
RESOLUTION NO. 19060
SUPERVISOR HAFF READ ALOUD FROM THE YOUTH COMMISSION MINUTES OF JANUARY 7, 2019 REGARDING THE HILL PROJECT FENCING. BILL VENNER SUBMITTED 3 QUOTES FOR FENCING WITH THE GROUP DECIDING TO SUBMIT THE REQUEST TO STANTON FENCE. SUPERVISOR HAFF ASKED AMBER MERCURE IF STANTON WAS THE LOWEST QUOTE. SHE SAID THAT STANTON FENCE WAS THE LOWEST AND DID OFFER THE MOST DETAILS FOR THE QUOTE AT $14,000. SUPERVISOR HAFF SAID THAT ONLY HE IS ALLOWED TO SIGN CONTRACTS ON BEHALF OF THE TOWN. HE ADVISED AMBER TO CONTACT JEFF MEYER, ATTORNEY FOR THE TOWN TO SEE IF HE SUGGESTS THERE SHOULD BE A CONTRACT.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR JANUARY 7, 2019 AND FEBRUARY 4, 2019.
INFORMATION
JOINTA GALUSHA SCHOLARSHIP
SUPERVISOR HAFF DISCUSSED THE (4) $2,500 COLLEGE SCHOLARSHIPS TO HARTFORD RESIDENTS. THEY HAVE ESTABLISHED A NEW WEBSITE APPLICATION PROCEDURE.
SAFETY TRAINING
SUPERVISOR HAFF SAID THAT ASHLEE ZINN, WASHINGTON COUNTY SAFETY OFFICER, WILL BE CONDUCTING SAFETY TRAINING ON 4/29 AT 9:00 AM – 11:00 AM AT GRANVILLE VILLAGE HALL. SUPERVISOR HAFF SAID THAT EVERY PERSON WHO VOLUNTEERS OR WORKS FOR THE TOWN MUST TAKE ANNUAL TRAINING. HE SAID THAT THE COUNTY IS TRYING TO ALSO ESTABLISH ONLINE TRAINING AVAILABLE TO PERSONS WHO CANNOT ATTEND THE MEETINGS.
COUNTY INFORMATION
SUPERVISOR HAFF DISCUSSED THE 2018 ANNUAL WASHINGTON COUNTY SHERIFF’S OFFICE REPORT.
ENLISTMENT CENTER GRANT INFORMATION BIDS
SUPERVISOR HAFF SAID THAT THE TOWN SOLICITED FOR BIDS FOR RENOVATIONS TO THE CIVIL WAR ENLISTMENT CENTER. COUNCILWOMAN FOOTE SAID THAT SHE HAD TO RESUBMIT THE LETTERS FROM THE TOWN ATTORNEY SINCE DASNY WOULD NOT ACCEPT COPIES.
SUPERVISOR HAFF SAID THAT HE WILL OPEN THE ENLISTMENT CENTER GRANT BIDS PUBLICLY, DENISE WILL MAKE COPIES FOR THE TOWN BOARD TO TAKE HOME TO REVIEW TO MAKE SURE THAT THE BIDS INCLUDE ALL OF THE WORK THAT NEEDS TO BE DONE. HE FEELS THAT IF THE TOWN CHOOSES TO TAKE THE LOWEST BID IT MUST BE FOR THE MOST WORK PERFORMED. DECISION ON AWARDING THE WINNING BID WILL BE PROPOSED AT THE NEXT TOWN BOARD MEETING ON APRIL 9, 2019.
BIDS WERE OPENED AS FOLLOWS:
MANDY SPRING NURSERY $114.750.00
RJR CONSTRUCTION $ 52,500.00
MAC INDUSTRIES $122,372.00
COUNTY ASSESSMENT SERVICES PROPOSAL
SUPERVISOR HAFF SAID THAT WASHINGTON COUNTY IS OFFERING ASSESSMENT SERVICES TO TOWNS. THE COUNTY STARTED DOING ASSESSING FOR THE TOWN OF GRANVILLE LAST YEAR WHEN THEIR ASSESSOR PASSED AWAY UNEXPECTEDLY. HE SAID THAT MOST ALL APPOINTED ASSESSOR’S TERMS ARE EXPIRING ON SEPTEMBER 30TH OF THIS YEAR. AND THE COUNTY IS PROPOSING AN ANNUAL FEE OF $16,404 FOR A RATE OF $12 PER PARCEL. WE CURRENTLY PAY OUR ASSESSOR $22,087 ANNUALLY FOR A RATE OF $16.16 PER PARCEL. THIS IS INFORMATIONAL AND THE TOWN WILL NEED TO POST THE VACANCY.
MARCH 12, 2019 REGULAR MEETING PG. 3 OF 4
PROPOSAL TO AMEND SUBDIVISION LAW
SUPERVISOR HAFF DISCUSSED A WRITTEN REQUEST FROM THE TOWN PLANNING BOARD TO AMEND THE SUBDIVISION LOCAL LAW FILING OF APPROVED SUBDIVISION PLAT SECTION. THE CURRENT LAW ALLOWS FILING WITHIN 62 DAYS OF APPROVAL AND IF IT IS NOT COMPLETED WITHIN THAT TIME FRAME THE PLANNING BOARD CAN GRANT AN EXTENSION WHICH SHALL NOT EXCEED TWO ADDITIONAL PERIODS OF 90 DAYS. THEY ARE REQUESTING THE LAW TO BE CHANGED TO BE FILED OR RECORDED WITHIN 90 DAYS. SUPERVISOR HAFF SAID THAT HE WILL CONTACT GENERAL CODE TO ASK HOW MUCH TO CHANGE THIS ITEM AND POSSIBLY BUNDLE THE SOLAR PANEL CHANGE FROM 12k TO 25k AS WELL.
YOUTH COMMISSION REPORT
AMBER MERCURE SAID THAT BASEBALL/SOFTBALL/T’BALL SIGNUPS WILL BEGIN SOON.
RESOLUTION NO. 19061
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT THE WASHINGTON COUNTY HIGHWAY ASSOCIATION GIVES (2) $2000 ANNUAL SCHOLARSHIPS AWAY FOR ANY STUDENTS INTERESTED IN PURSUING A DEGREE IN ENGINEERING. CLEAN UP DAY WILL BE SCHEDULED FOR SATURDAY, APRIL 27, 2019 WITH RAIN DATE THE FOLLOWING SATURDAY.
RESOLUTION NO. 19062
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE SIGNED AN LRCC2 FOR GABRIEL LAFOND ON STATE ROUTE 196 FOR A WOODSTOVE. MARK SAID THAT HE SPOKE WITH JEFF BUSH WHO OWNS A FARM ON STATE ROUTE 196 NEAR THE RUMORED SOLAR FARM. JEFF WAS ASKING ABOUT THE POSSIBILITY OF STRAY VOLTAGE WITH HIS COWS. MARK SAID THAT WOULD BE A GOOD QUESTION FOR THE SOLAR COMPANY WHEN ANY MEETINGS ARE HELD. SUPERVISOR HAFF ASKED IF THE SOLAR COMPANY HAD OR PLANNED TO APPEAR BEFORE THE PLANNING BOARD YET. MARK SAID NOTHING YET BUT HE HAS HEARD THAT THE COMPANY IS SURVEYING THE PROPERTY AND HAVE APPLIED FOR A “NUMBER” FOR NATIONAL GRID TO USE THE 3 PHASE POWER THAT WOULD BE PRODUCED. MARK SAID THAT HE SPOKE TO PAUL DONALDSON ABOUT A POSSIBLE NEW TRAILER ON THE LEOMBRUNO PROPERTY ON SHINE HILL ROAD. MARK SAID HE INVESTIGATED IT AND THERE IS NO NEW TRAILER ON THE PROPERTY. MARK STOPPED AT 3603 STATE ROUTE 196 THE PRIOR LAVIN FARM THAT HAS BEEN PURCHASED BY GUNS REALTY. THE HOUSE IS COMPLETELY GUTTED WITH NO BUILDING PERMITS. MARK CONTACTED JIM BUXTON, COUNTY CODE ENFORCEMENT OFFICER WHO CAME RIGHT OUT TO INVESTIGATE. MARK SAID THAT HE SIGNED A BUILDING PERMIT FOR THE STEWARTS STORE. THEY ARE GOING TO BE REMOVING AND REPLACING ALL OF THE FUEL TANKS AND PUMPS. AND THEY ARE ALSO PLANNING TO INSTALL A DIESEL TANK AND TO START SELLING DIESEL. HE SAID JOHN FOX ON STATE ROUTE 149 WILL BE INSTALLING A 9.72 KW SOLAR SYSTEM ON HIS HOUSE.
MARK SAID THAT HE HAD A CALL FROM ED SARGENT ABOUT SELLING HOT DOGS FROM A HOT DOG STAND IN THE STATE PARKING AREA ON STATE ROUTE 40. IF IT WOULD BE IN THAT LOCATION HE WOULD NEED TO CONTACT THE STATE TO USE THEIR LAND.
MARK SAID HE RECEIVED A LETTER FROM H. WAYNE JUDGE REPRESENTING THE PROPOSED BUYER OF THE POLE VALLEY GOLF COURSE ASKING IF THERE WERE ANY OUTSTANDING TOWN VIOLATIONS. HE CONTACTED MIKE SWEZEY, PLANNING BOARD CHAIRMAN, TO VERIFY NO ISSUES EXIST WITH THE PLANNING BOARD BEFORE HE RESPONDED.
MARK SAID THAT HE ATTENDED THE FLOOD PLAIN MEETING HELD AT WASHINGTON COUNTY. HE SAID IT WAS VERY SIMILAR TO THE MEETING THAT WAS HELD IN 2006 WHERE MAPS WERE GOING TO BE CREATED. HARTFORD IS NOT IDENTIFIED AS A FLOOD PLAIN PRIORITY.
RESOLUTION NO. 19063
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN BURCH, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE ENFORCEMENT OFFICE REPORT BE ACCEPTED.
MARCH 12, 2019 REGULAR MEETING PG. 4 OF 4
HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE IS WORKING ON RESEARCHING THE DONALDSON PROPERTY. HE DISCUSSED THAT THE WHITEMORE’S PURCHASED 3 FARMS FOR ABOUT 204 ACRES AROUND 1800’S. HARTUNG’S BOUGHT IT AND KEPT SOME LAND ON EAST SIDE OF STATE 196 WITH DONALDSON’S ON THE WEST SIDE OF THE ROAD. HE TALKED MORE ABOUT SOME OF THE HISTORY OF THE FAMILIES.
RESOLUTION NO. 19064
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.
DOG CONTROL REPORT
SUPERVISOR HAFF SUMMARIZED THE DOG CONTROL REPORT.
RESOLUTION NO. 19065
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE DOG CONTROL REPORT BE ACCEPTED.
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 19066
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
PARADE REPORT
AMBER MERCURE SAID THAT SHE HAS REACHED OUT TO THE ATV CLUB, THE HORSE OWNERS, ABE LINCOLN. SUPERVISOR HAFF SAID THAT AMBER HAD TO CHANGE THE EMAIL ADDRESS BECAUSE SHE DIDN’T WANT TO PAY THE RANSOM WHEN IT WAS STOLEN. THE NEW EMAIL IS [email protected].
RESOLUTION NO. 19067
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, COUNCILWOMAN BEECHER, COUNCILMAN BURCH, COUNCILMAN DILLON, COUNCILWOMAN FOOTE AND SUPERVISOR HAFF.
RESOLVED THAT THE PARADE REPORT BE ACCEPTED.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE MEETING WAS ADJOURNED AT
8:09 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON
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COUNCILMAN BURCH