March 11, 2014

A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, MARCH 11, 2014 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
MICHAEL DEYOE, COUNCILMAN

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREGORY BROWN, HIGHWAY SUPERINTENDENT
MIKE ARMSTRONG, HISTORIAN
MARK MILLER, ENFORCEMENT OFFICER
RON SMITH, YOUTH COMMISSION
JEN NIMS, YOUTH COMMISSION
RUSSELL WADE, YOUTH COMMISSION
RON COMBS, PLANNING BOARD
ROBERT ORESCHNICK, PLANNING BOARD

AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M. A MOMENT OF SILENCE WAS OBSERVED FOR MERRITT REYNOLDS AND RICHARD BATTEASE BOTH WHOM PASSED AWAY RECENTLY.
PLEDGE

PAYMENT OF BILLS
RESOLUTION NO. 14055
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #3 OF 2014 IN THE FOLLOWING AMOUNTS:
HIGHWAY                     VOUCHER #75 – 93              $ 33,370.71
YOUTH                            VOUCHER #94 – 95              $        243.27
GENERAL                       VOUCHER #96 – 121           $  18,134.44

SUPERVISOR REPORT
RESOLUTION NO. 14056
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE SUPERVISOR REPORT FOR FEBRUARY 2014 BE ACCEPTED.

TOWN CLERK REPORT
RESOLUTION NO. 14057
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.

MINUTE REVIEW
RESOLUTION NO. 14058
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE REGULAR TOWN BOARD MINUTES FOR FEBRUARY 11, 2014 BE ACCEPTED.
RESOLUTION NO. 14059
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR JANUARY 28, 2014 BE ACCEPTED.

 

MARCH 11, 2014 REGULAR MEETING PG. 2 OF 4

 

INFORMATION
SUPERVISOR HAFF DISCUSSED THE RALLY FOR RITA SWEZEY TO BE HELD ON 3/22/14.

SUPERVISOR HAFF SAID THAT HE WILL BE HOSTING A METHODIST CHURCH SPONSORED CABIN FEVER SLIDING AND ICE SKATING PARTY ON 3/16/14.

SUPERVISOR HAFF DISCUSSED THE ASSOCIATION OF TOWN’S POWERPOINT ON PROPOSED PROPERTY TAX FREEZE.

SUPERVISOR HAFF SAID THAT THE WHAT’S COOKING DINER HAS APPLIED FOR A LIQUOR, WINE OR BEER LICENSE.

COUNTY UPDATE
SUPERVISOR HAFF DISCUSSED THE GENERAL ASSESSMENT ROLL INFORMATION.

SUPERVISOR HAFF ANNOUNCED WASHINGTON COUNTY TOURISM EVENTS.

SUPERVISOR HAFF DISCUSSED THE PROPOSED $100,000 COUNTY 911 CENTER FURNITURE ITEMS IN DETAIL.

ELDRIDGE LANE PROPERTY
SUPERVISOR HAFF SAID THAT THE COUNTY CLOSED ON THE SALE OF THE ELDRIDGE LANE PROPERTY ON 2/26/14 AT 3:30 PM. IT TOOK A LONG TIME TO CLOSE BECAUSE THE COUNTY EITHER DID NOT DO A TITLE SEARCH ORIGINALLY OR ELSE IT WAS LOST – SO IT HAD TO BE COMPLETED NOW. THE COUNTY DID SEND THE PILOT IN LIEU OF TAXES PAYMENT OF $4000.00 ON 2/21/14. SINCE THE CLOSING WAS COMPLETED BEFORE 3/1/14 – THE PROPERTY IS PUT BACK ON THE ROLLS WITH TAXABLE STATUS. THE TOWN WILL GET SOME TAXES AT THE END OF THE YEAR FROM THIS PARCEL – THE TOWN CANNOT GET BOTH TAXES AND IN LIEU OF TAXES. THE COUNTY TREASURER WILL HAVE TO FIGURE OUT WHO OWES WHO.

APPOINT ECONOMIC DEVELOPMENT COMMITTEE MEMBERS
SUPERVISOR HAFF SAID THAT 4 PEOPLE APPLIED FOR THE REQUESTED 5 MEMBER COMMITTEE FOR THE ECONOMIC DEVELOPMENT COMMITTEE.
RESOLUTION NO. 14060
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO APPOINT ROBERT ORESCHNICK, CANDACE COMBS, STEVE FORBES AND STEPHEN LEBLANC TO THE ECONOMIC DEVELOPMENT COMMITTEE FOR A 1 YEAR TERM THAT WILL EXPIRE 12/31/14.

CODIFICATION PROJECT
SUPERVISOR HAFF SAID THAT THE TOWN BOARD REVIEWED THE TOWN LAWS AS PRESENTED BY GENERAL CODE IN THE CODIFICATION PROJECT AND IT HAS NOW BEEN TURNED OVER TO JEFF MEYER, ATTORNEY FOR THE TOWN FOR REVIEW. WHEN JEFF MEYER IS FINISHED IT WILL BE SENT BACK TO GENERAL CODE.

REMODEL TOWN HALL
SUPERVISOR HAFF DISCUSSED HIGHWAY SUPERINTENDENT, GREG BROWN’S PROPOSAL TO REMODEL THE TOWN HALL TO MAKE THE BATHROOM HANDICAP ACCESSIBLE AND TO RENEW THE CEILING TILES. THE PROPOSAL WOULD ENLARGE THE BATHROOM WITH A BIGGER DOOR, NEW TOILET AND ACCESS WITH A WHEELCHAIR. ALSO A BROOM CLOSET WOULD BE BUILT, THE SMOKE EATER CEILING FAN REMOVED AND CEILING TILES REPLACED AND INSULATED. THIS SHOULD BE ACCOMPLISHED WITH TOWN WORKER LABOR AND MATERIALS FOR LESS THAN $2500. COUNCILWOMAN SUGGESTED TO HAVE THE CARPET PROFESSIONALLY CLEANED AFTER THE PROJECT IS COMPLETED. COUNCILMAN DEYOE SAID THAT HE FELT THE TOWN HALL FACILITY WAS SUFFICIENT. THERE WAS DISCUSSION REGARDING THE REQUIREMENTS OF PREVAILING WAGE.
RESOLUTION NO. 14061
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 1 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, AND COUNCILMAN DILLON. VOTING NAY, COUNCILMAN DEYOE.
RESOLVED TO APPROVE THE TOWN HALL REMODEL AS PRESENTED.

 

MARCH 11, 2014 REGULAR MEETING PG. 3 OF 4

 

YOUTH COMMISSION REPORT
RON SMITH SAID BASKETBALL SEASON IS OVER AND WAS VERY SUCCESSFUL THIS YEAR. THEY ARE STARTING SOFTBALL/BASEBALL SIGNUPS. THERE IS A EASTER EGG HUNT PLANNED. SUPERVISOR HAFF ASKED IF THEY HAVE SUGGESTIONS TO FILL THE ALTERNATE MEMBER VACANCY.
RESOLUTION NO. 14062
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.

HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HAD AN EMPLOYEE WHO HAS BEEN OUT WITH AN INJURY HAS USED UP ALL HIS SICK TIME. HE ASKED THE BOARD’S PERMISSION FOR THE EMPLOYEE TO USE HIS 4 DAYS OF PERSONAL AND VACATION TIME. HE WAS INJURED AT HOME. THERE WAS DISCUSSION THAT HE WOULD NOT BE ABLE TO USE ANY “FUTURE” TIME THAT IS NOT ALREADY ACCRUED.
RESOLUTION NO. 14063
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ALLOW RALPH SHATTUCK TO USE HIS ACCRUED PERSONAL AND OR VACATION TIME AS NEEDED.
GREG SAID THAT THE NEW TRUCK WAS ORDERED THE DAY AFTER THE LAST TOWN BOARD MEETING – HE DOES NOT HAVE THE ANTICIPATED DELIVERY DATE YET. HE SAID THAT HE WOULD LIKE TO REQUEST A SPEED LIMIT SURVEY BE CONDUCTED BY DOT FOR TOWNSEND ROAD, WASHBURN HILL AND BURCH HILL ROAD.
RESOLUTION NO. 14064
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, THE HIGHWAY SUPERINTENDENT RECOMMENDS THE REDUCTION OF THE SPEED LIMIT TO 30 MPH ON TOWNSEND ROAD, BURCH HILL ROAD AND WASHBURN HILL ROAD AND
WHEREAS, THE TOWN BOARD ACKNOWLEDGES THE REQUEST AS A POTENTIAL HEALTH, SAFETY AND WELFARE ISSUE,
NOW, THEREFORE, BE IT RESOLVED, THAT THE TOWN BOARD HEREBY SUPPORTS EFFORTS TO REDUCE THE SPEED LIMIT ON TOWNSEND ROAD, BURCH HILL ROAD AND WASHBURN HILL ROAD IN THE TOWN OF HARTFORD; AND
BE IT FURTHER RESOLVED, THAT, THE TOWN BOARD OF THE TOWN OF HARTFORD REQUESTS THE DEPARTMENT OF TRANSPORTATION, PURSUANT TO SECTION 1622.1 OF THE VEHICLE AND TRAFFIC LAW, TO INVESTIGATE AND SUPPORT A 30 MPH MAXIMUM SPEED AT WHICH VEHICLES MAY PROCEED ON TOWNSEND ROAD, BURCH HILL ROAD AND WASHBURN HILL ROAD IN THE TOWN OF HARTFORD.
RESOLUTION NO. 14065
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.

ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT MET WITH THE OWNER OF THE PROPERTY LOCATED ACROSS FROM DAVE HICKS ON STATE ROUTE 40 – THERE HAS BEEN A FOUNDATION THERE AND HE WILL BE PLACING A MODULAR ON THE EXISTING FOUNDATION. HE MET WITH SANDRA FOLEY, ASSESSOR AND DISCUSSED ANY BUILDING PERMIT ISSUES. MARK DISCUSSED RANDY WOODWARD’S INTENTION OF EXPANDING HIS GARAGE. THERE WAS DISCUSSION REGARDING WHAT WOULD BE REQUIRED WITH THE PLANNING BOARD ETC. SUPERVISOR HAFF SAID THAT MARK WAS APPOINTED ENFORCEMENT OFFICER FOR THE TOWN OF FORT ANN EFFECTIVE APRIL 1, 2014. HE SAID THAT HE SPOKE TO DARLENE DUMAS, FORT ANN SUPERVISOR REGARDING SHARING THE TOWN OF HARTFORD OWNED LAPTOP, PRINTER, CELL PHONE AND CAMERA. HE FEELS THAT THE TOWN SHOULD CHARGE FORT ANN $100 A MONTH FOR USAGE OF THIS EQUIPMENT. THERE WAS DISCUSSION REGARDING MARK’S USE OF THE PHOTOGRAPHIC PRINTER. HE DOESN’T USE IT VERY OFTEN AND WILL LET THE HISTORIAN USE IT.
RESOLUTION NO. 14066
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ALLOW FORT ANN TO USE THE ENFORCEMENT OFFICER EQUIPMENT FOR PAYMENT OF $100 PER MONTH AS NEEDED EFFECTIVE APRIL 1, 2014.
RESOLUTION NO. 14067
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.

MARCH 11, 2014 REGULAR MEETING PG. 4 OF 4

HISTORIAN REPORT
MIKE ARMSTRONG SUMMARIZED ALL OF THE ITEMS THAT HE HAS COMPLETED OVER THE YEARS AS TOWN HISTORIAN. HE ALSO DISCUSSED A COPY OF THE PROVINCIAL PATENT MAP THAT HE MADE AT THE ARCHIVES OFFICE OF WASHINGTON COUNTY.
RESOLUTION NO. 14068
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 14069
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

PUBLIC DISCUSSION
CANDACE COMBS ASKED HOW THE TOWN CAN ENCOURAGE VERIZON TO PROVIDE BETTER TELEPHONE SERVICE AND HOW TO GET HIGH SPEED INTERNET IN THE TOWN. THERE WAS LENGTHY DISCUSSION REGARDING THESE ISSUES AND ULTIMATELY COUNCILMAN DILLON SAID THESE ITEMS WOULD BE TOPICS FOR THE NEW ECONOMIC DEVELOPMENT COMMITTEE MEETINGS.

ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 8:50 P.M.

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

_______________                           _____________________
SUPERVISOR HAFF                          COUNCILWOMAN BEECHER

______________                             _____________________
COUNCILWOMAN FOOTE              COUNCILMAN DILLON

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COUNCILMAN DEYOE