January 14, 2014

A REGULAR/ORGANIZATIONAL TOWN BOARD MEETING WAS HELD ON TUESDAY, JANUARY 14, 2014 AT THE TOWN HALL COMMENCING AT 7:00 P.M.

 
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
MICHAEL DEYOE, COUNCILMAN
 

ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREGORY BROWN, HIGHWAY SUPERINTENDENT
PHIL GIBSON, PLANNING BOARD
MIKE ARMSTRONG, HISTORIAN
MARK MILLER, ENFORCEMENT OFFICER
RON SMITH, YOUTH COMMISSION
JEN NIMS, YOUTH COMMISSION

 
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:05 P.M.
PLEDGE

 
A MOMENT OF SILENCE WAS OBSERVED FOR RICHARD CASELLI, LESTER BROWN JR. AND RALPH DURKEE JR. ALL WHOM PASSED AWAY RECENTLY.
 

SUPERVISOR HAFF WELCOMED NEW TOWN BOARD MEMBER, MICHAEL DEYOE.
 

PAYMENT OF BILLS
RESOLUTION NO. 14001
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #13 2013 & #1 OF 2014 IN THE FOLLOWING AMOUNTS:  #13
HIGHWAY                           VOUCHER # 654-667                                       $  20,681.16
YOUTH                                 VOUCHER # 668-672                                       $    2,813.69
GENERAL                            VOUCHER # 673-703                                       $    3,011.01
#1
HIGHWAY                           VOUCHER # 1-13                                              $  13,006.61
GENERAL                            VOUCHER # 14-25                                            $143,564.25
 

SUPERVISOR REPORT
RESOLUTION NO. 14002
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE SUPERVISOR REPORT BE ACCEPTED .

 
BUDGET AMENDMENTS
RESOLUTION NO. 14003
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO MAKE THE FOLLOWING AMENDMENTS TO THE GENERAL FUND:
A1990.4                                CONTINGENT ACCOUNT                                               – $3530.00
A1650.4                                CENTRAL COMMUNICATIONS – TELEPHONE     +$1000.00
A3310.4                                TRAFFIC CONTROL – CONTR EXP                             +$1500.00
A5132.1                                WAGES – JANITORIAL                                                   +$    50.00
A5182.4                                STREET LIGHTING, CONTR EXP                                +$   600.00
A6410.4                                PUBLICITY, CONTR EXP                                               +$    80.00
A9060.8                                MEDICAL, DENTAL EMPLOYEE BENEF  +$   300.00

JANUARY 14, 2014 REGULAR AND ORGANIZATIONAL MEETING PG 2 OF 9

 
RESOLUTION NO. 14004
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO MAKE THE FOLLOWING AMENDMENTS TO THE HIGHWAY FUND:
D5112.2                                HIGHWAYS – CHIPS PERM IMPRV                           – $3273.64
D5110.4                                HIGHWAY – ROAD REPAIRS                                       +$3273.64

 
TOWN CLERK REPORT
RESOLUTION NO. 14005
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.

 
MINUTE REVIEW
RESOLUTION NO. 14006
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 10, 2013 BE ACCEPTED.
RESOLUTION NO. 14007
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR NOVEMBER 26, 2013 BE ACCEPTED.
RESOLUTION NO. 14008
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR DECEMBER 2, 2013 BE ACCEPTED.

 
ORGANIZATIONAL MEETING
RESOLUTION NO. 14009
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO OPEN THE ORGANIZATIONAL MEETING AT 7:12 P.M.

 
TO ESTABLISH RULES OF PROCEDURE FOR TOWN BOARD MEETINGS
RESOLUTION NO. 14010
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED AS FOLLOWS:
A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.
B) AUDIT SESSION SHALL START AT 6:15 PM PRIOR TO THE OPENING OF THE REGULAR MEETING.
C) THE SUPERVISOR CHAIRS THE MEETINGS.  IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING.
D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.
E) PARLIAMENTARY PROCEDURES, RATHER THAN ROBERT’S RULES OF ORDER WILL BE THE OPERATIONAL GUIDELINES FOR TOWN BOARD MEETINGS.  MOTIONS NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD.  CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED.
F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.

 

JANUARY 14, 2014 REGULAR AND ORGANIZATIONAL MEETING PG 3 OF 9

 
AUTHORITY OF SUPERVISOR
RESOLUTION NO. 14011
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.

 
CODE OF ETHICS
RESOLUTION NO. 14012
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
CONTINUE, AS PER NYS GML ARTICLE 18 SECTION 809, THE ATTACHED CODE OF ETHICS (HARTFORD REVISION 1/8/13) SHALL BE ADOPTED FOR ALL TOWN OF HARTFORD MUNICIPAL OFFICERS & EMPLOYEES.

 
CONFLICTS OF INTEREST
RESOLUTION NO. 14013
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
CONTINUE TO RECOGNIZE THE VALIDITY OF NYS GML ARTICLE 18 SECTIONS 800-806: CONFLICTS OF INTEREST OF MUNICIPAL OFFICERS AND EMPLOYEES AND PUBLICALLY POST IN THE TOWN MEETING HALL.
 
TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORD
RESOLUTION NO. 14014
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT GLENS FALLS NATIONAL BANK SHALL BE THE DEPOSITORY OF TOWN FUNDS.

 
TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD
RESOLUTION NO. 14015
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE POST STAR SHALL BE THE OFFICIAL NEWSPAPER FOR LEGAL NOTICES AND POSTINGS.

 
OFFICIAL UNDERTAKING
RESOLUTION NO. 14016
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CONTINUE THE BLANKET UNDERTAKING POLICY FOR OFFICERS, CLERKS, & EMPLOYEES OF THE TOWN AS PROVIDED THRU NYMIR ($10,000 PER EMPLOYEE WITH $500 DEDUCTIBLE. EXCESS OVER THE $10,000 FOR SUPERVISOR $20,000 AND TAX COLLECTOR $150,000).

 
PROCUREMENT POLICY
RESOLUTION NO. 14017
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
CONTINUE THE PROCUREMENT POLICY (REVISION 1/8/13)  TO SET FORTH THE REQUIREMENTS FOR PROCUREMENT OF GOODS AND SERVICES AS PER NYS GML SECTION 103 AND SECTION 104-B.

 

JANUARY 14, 2014 REGULAR AND ORGANIZATIONAL MEETING PG 4 OF 9

 
AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDS
RESOLUTION NO. 14018
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2014 NOT TO EXCEED EXPENDITURES OF $700,662.00 FROM TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2014 AS APPROPRIATED IN THE 2014 BUDGET.

 
FIX THE WAGES
COUNCILMAN DEYOE ASKED WHY PERSONNEL/BUDGET OFFICER IS NOT A 1% INCREASE LIKE ALL OTHERS.  SUPERVISOR HAFF SAID THAT THIS POSITION IS A $5000 INCREASE FROM LAST YEAR.  COUNCILMAN DEYOE ASKED FOR THE JUSTIFICATION OF THIS INCREASE.  SUPERVISOR HAFF SAID THAT JOEL CARPENTER IS THE PERSON APPOINTED TO THIS POSITION.  HE SAID THAT JOEL DOES EVERYTHING FROM PAYROLL TO RETIREMENT TO FILING THE ANNUAL REPORT WITH THE COMPTROLLER FOR THE TOWN.  SUPERVISOR HAFF SAID THAT HE FEELS THAT HE IS UNDERPAID.  JOEL ALSO WORKS FOR THE TOWN OF WHITEHALL.  IF YOU REMOVE THE VILLAGE GOVERNMENT, THE TOWN OF WHITEHALL IS COMPARABLE TO THE TOWN OF HARTFORD – AND THEY ARE PAYING JOEL $23,000 FOR THE SAME SERVICES.  JOEL ALSO WORKS FOR THE TOWN OF GRANVILLE AND THEY ARE PAYING JOEL $26,000 FOR THE SAME SERVICES.  SUPERVISOR HAFF SAID THAT A LOT OF THE COMPTROLLER REPORTING REQUIREMENTS ARE THE SAME NO MATTER WHAT SIZE TOWN.  SUPERVISOR HAFF SAID THAT HE NEGOTIATED WITH JOEL AND THEY CAME TO AN AGREEMENT OF $17,000 IN ORDER TO KEEP HIM FOR THE TOWN.
RESOLUTION NO. 14019
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 1 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON.  VOTING NAY, COUNCILMAN DEYOE.
RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2014 PER THE ATTACHED 2014 WAGE LIST DATED 1/1/14:
 
 

# of employees

2014

Subject to

Earnings 1/Rate

when more than 1

Salary

per hour

per meeting

overtime

Comment

Fix Wage Res.
Legislative Board

4

 $    1,266.00  Y
Municipal Court, Judge  $    7,439.00  Y
Court Clerk, wages  $    3,687.00  Y
Twn Supervisor  $    3,798.00  Y
Personnel  $  14,000.00  Y
Budget Officer  $    3,000.00  Y
Assessor  $  20,503.00  Y
Town Clerk  $  30,157.00  Y
Deputy Town Clerk  $    1,000.00 Payable @ $12.50 per hour when worked 2 hr minimum  Y
Dog Control

2

 $    2,189.00  Y
Enforcement Officer  $    7,325.00  Y
Vital Statistics  $       263.00  Y
Hwy Supervisor  $  44,854.00  Y
Deputy Hwy Super  $       936.00  .45 per hour X straight time worked 2080 hours max  Y
Janitorial  $    1,352.00  N
Historian  $    1,140.00  Y
Planning Board

6 Regular + 2 Altern

 $    25.63 Members and Alts paid if present for meeting  Y
Planning Board  ( Chairman)  $    35.89  Y
Planning Board  ( Clerk)  $    35.89  Y
Board of Assessment Review

5

 $         70.00  Y
Cemetery

?

 $ 10.25  $ 15.37  N
HWY Wages

4

 $ 17.18  $ 25.77  N
HWY Wages   Part Time

?

 $ 11.28 $16.92  N
HWY Wages Probationary $  15.46 $23.19 N

 

TOWN BOARD APPOINTMENTS
RESOLUTION NO. 14020
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
A) ANNUAL APPT OF COURT CLERK – STEPHANY EUBER (TO BE EMPLOYED OR DISCHARGED FROM SERVICE UPON ADVICE AND CONSENT OF THE TOWN JUSTICE).
B) ANNUAL APPT OF DOG CONTROL OFFICER – ED HOLLAND & NANCY QUELL.
C) ANNUAL APPT OF ATTORNEY FOR TOWN BOARD AND PLANNING BOARD LEGAL MATTERS – FMBF AND  MEYER & FULLER.  WHICH ATTORNEY FIRM TO USE IN ANY PARTICULAR INSTANCE WILL BE DETERMINED BY BEST USE.
D) ANNUAL APPT OF ENFORCEMENT OFFICER. – MARK MILLER
E) ANNUAL APPTS OF NON-VOTING YOUTH COMMISSION LIAISONS – HCSD WENDY HARRINGTON AND TOWN COUNCIL BARBARA BEECHER.
F) 7 YR APPT OF PLANNING BOARD MEMBER EXPIRES 12/31/20 – ROBERT ORESCHNICK
G) ANNUAL APPT OF PLANNING BOARD CHAIR – MIKE SWEZEY.
H) 4 YR APPT OF REGISTRAR OF VITAL STATISTICS – DENISE PETTEYS
I) 3 YR APPT OF RIGHT TO FARM GRIEVANCE  COMMITTEE (EXPIRES 4/30/16) – JACLYN GEBO AND ANDREA WADE.
J) ANNUAL APPT OF DISASTER PREPAREDNESS COMMITTEE – HVFC PRESIDENT GLEN GOSNELL, HVFC CHIEF BRIAN JONES, HARTFORD HIGHWAY SUPER GREG BROWN, HARTFORD CENTRAL SCHOOL SUPER ANDREW COOK, AND SUPERVISOR HAFF.

 
SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE AND HE SAID THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:
APPOINTMENTS AS PER THE TOWN SUPERVISOR.
 
A) DEPUTY SUPERVISOR – ROBERT DILLON
B) HISTORIAN – MIKE ARMSTRONG
C) SUPERVISOR’S CLERK AND BUDGET OFFICER – JOEL CARPENTER
D) PARADE DIRECTORS – JENNIFER LIVINGSTON AND LORI FLEMING
 

TO DISSOLVE OBSOLETE COMMITTEES
RESOLUTION NO. 14021
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DISSOLVE THE OBSOLETE AD-HOC LANDFILL COMMITTEE.
RESOLUTION NO. 14022
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DISSOLVE THE OBSOLETE DEVELOPMENT STEERING COMMITTEE.
RESOLUTION NO. 14023
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DISSOLVE THE OBSOLETE CEMETERY COMMITTEE.

 

JANUARY 14, 2014 REGULAR AND ORGANIZATIONAL MEETING PG 6 OF 9

 
CLOSE ORGANIZATIONAL MEETING
RESOLUTION NO. 14024
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO CLOSE THE ORGANIZATIONAL MEETING AT 7:32 P.M.

 
INFORMATION
SUPERVISOR HAFF DISCUSSED A NYMIR POLICY CHANGE WITH THE ADDITION OF FALSE LIEN COVERAGE TO THE PUBLIC OFFICIALS LIABILITY POLICY.  HE DISCUSSED THE SOVEREIGN CITIZENS PAPER TERRORISM ISSUE.  THE INSURANCE COMPANY ADDED THIS ENDORSEMENT WHICH WILL PAY A MAXIMUM OF $10,000 PER INSURED/$10,000 IN THE AGGREGATE UNDER THIS COVERAGE PART.
 
TYLER FARM FIRE
SUPERVISOR HAFF SAID THAT HE WROTE A LETTER TO THE EDITOR IN REGARD TO THE TYLER FARM FIRE THANKING EVERYONE INVOLVED INCLUDING 22 MUTUAL AID COMPANIES THAT ATTENDED.  THERE WERE SO MANY MUTUAL AID COMPANIES INVOLVED BECAUSE OF THE -22 BELOW TEMPERATURE CAUSING SO MANY ISSUES WITH EQUIPMENT.  HE SAID THAT THERE WERE COMPANIES FROM WARREN, WASHINGTON AND SARATOGA COUNTY AS WELL AS DEPARTMENTS FROM VERMONT.

 
COUNTY UPDATE
SUPERVISOR HAFF ANNOUNCED THE COUNTY COMMITTEE’S THAT HE WILL BE SERVING ON THIS YEAR – AGRICULTURE/PLANNING/TOURISM/COMMUNITY DEVELOPMENT COMMITTEE, FINANCE COMMITTEE, PUBLIC SAFETY COMMITTEE, PUBLIC WORKS COMMITTEE AND VICE CHAIR OF WASHINGTON COUNTY LOCAL DEVELOPMENT CORP AND ON LDC LOAN REVIEW COMMITTEE.
 
FILL BOARD OF ASSESSMENT REVIEW VACANCY
SUPERVISOR HAFF SAID THAT THERE IS A VACANCY ON THE BOARD OF ASSESSMENT REVIEW BECAUSE COUNCILMAN DEYOE HAD TO RESIGN.
RESOLUTION NO. 14025
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO APPOINT RUSSELL WADE AS MEMBER OF BOARD OF ASSESSMENT REVIEW TO FILL THE UNEXPIRED TERM THROUGH 9/30/15.

 
E-PAYMENT UPDATE
TOWN CLERK DENISE PETTEYS SAID THAT SHE HAD RECEIVED THE CREDIT CARD SWIPE AND WILL BE RECEIVING PHONE TRAINING THIS WEEK.  SHE SAID THAT IT HAS BEEN A LONG DRAWN OUT PROCESS.
 

TRUCK BID
THERE WAS DISCUSSION THAT THE HIGHWAY SUPERINTENDENT WANTS TO AGAIN PUT A BID OUT FOR A 2 TON HIGHWAY TRUCK.  HE DID NOT POST THE BID AS AUTHORIZED BY THE BOARD PREVIOUSLY.
RESOLUTION NO. 14026
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO AUTHORIZE BIDS FOR A 2 TON HIGHWAY TRUCK WITH CAB AND CHASSIS AND EQUIPMENT TO BE BID SEPARATELY.  IN ORDER TO BE CONSIDERED BIDS MUST BE RECEIVED BY NOON ON FEBRUARY 7, 2014.

 
YOUTH COMMISSION BACKGROUND CHECKS INFORMATION
SUPERVISOR HAFF SAID THAT HE FINALLY RECEIVED THE BACKGROUND CHECKS BACK FROM THE COUNTY.  HE SAID HARTFORD WAS THE FIRST TOWN TO REQUEST THIS AND THE COUNTY HAS NOW PREPARED THEIR OWN POLICY WITH DISCLAIMERS SAYING THAT THE COUNTY CANNOT GUARANTEE THAT THEY DID NOT MISS SOMEONE ETC.  THE COUNTY HAS ALSO CREATED A BACKGROUND CHECK FORM THAT THEY WOULD LIKE TO HAVE SUBMITTED FOR FUTURE SEARCHES.
 


JANUARY 14, 2014 REGULAR AND ORGANIZATIONAL MEETING PG 7 OF 9

 
DEC EQUIPMENT SURPLUS
SUPERVISOR HAFF EXPLAINED THAT THE TOWN CLERK’S NYS DEC SPORTING LICENSE SALES WILL START TO BE SOLD ONLINE AND THE NYS ISSUED EQUIPMENT WILL NO LONGER BE USED AND SHOULD BE DECLARED SURPLUS AND PROPERLY DISPOSED OF.
RESOLUTION NO. 14027
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DECLARE THE NYS DEC SPORTING LICENSE EQUIPMENT SURPLUS.

 
ENFORCEMENT OFFICER OLD CELL PHONE SURPLUS
SUPERVISOR HAFF SAID THAT THE ENFORCEMENT OFFICER’S OLD CELL PHONE WILL BE DONATED TO THE COUNTY DSS (STARS) PROGRAM.  THIS PROGRAM TAKES OLD PHONES, CLEARS THEM OUT, PROGRAMS THEM FOR 911 AND THEY ARE GIVEN TO DOMESTIC VIOLENCE INDIVIDUALS FOR THEIR USE.
RESOLUTION NO. 14028
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DECLARE THE ENFORCEMENT OFFICER’S OLD CELL PHONE SURPLUS.

 
SETTLEMENT OF ARTICLE 7 REAL PROPERTY ASSESSMENT CASE COMMENCED BY KAREN GAREWAL
RESOLUTION NO. 14029
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, KAREN GAREWAL PREVIOUSLY COMMENCED AN ARTICLE 7 REAL PROPERTY ASSESSMENT REVIEW CASE AGAINST THE TOWN OF HARTFORD, THE ASSESSOR OF THE TOWN OF HARTFORD AND THE BOARD OF ASSESSMENT REVIEW OF THE TOWN OF HARTFORD CONCERNING THE ASSESSED VALUE OF PROPERTY REFERRED TO BY TAX MAP NO. 132-2-12.4 LOCATED IN THE TOWN OF HARTFORD, AND;
WHEREAS, SANDRA FOLEY, THE ASSESSOR FOR THE TOWN OF HARTFORD HAS RECOMMENDED A SETTLEMENT PROPOSAL TO THE TOWN BOARD AND THE TOWN BOARD HAS REVIEWED THE CASE WITH TOWN COUNSEL; AND
NOW THEREFORE BE IT,
RESOLVED, THAT THE TOWN OF HARTFORD HEREBY APPROVES THE SETTLEMENT OF THE ARTICLE 7 CASE AGAINST THE TOWN OF HARTFORD BY KAREN GAREWAL CONCERNING THE TAX MAP NO. 132-2-12.4 BY REDUCING THE CURRENT ASSESSMENT OF $165,000 TO A REVISED ASSESSMENT OF $155,000; A REDUCTION OF $10,000, AND;
BE IT FURTHER RESOLVED, THAT THE TOWN BOARD FURTHER AUTHORIZES AND DIRECTS THE TOWN ASSESSOR AND/OR THE TOWN’S COUNSEL TO EXECUTE ALL SETTLEMENT DOCUMENTS, NUNC PRO TUNC, AND TAKE ANY ADDITIONAL STEPS NECESSARY TO EFFECTUATE THE SETTLEMENT PURSUANT TO THE TERMS OF THIS RESOLUTION, AND
BE IT FURTHER RESOLVED, THAT THIS RESOLUTION WILL BE EFFECTIVE IMMEDIATELY.

 
YOUTH COMMISSION REPORT
RON SMITH SAID THAT THE BASKETBALL GROUPS ARE UNDERWAY AND PROGRAMS PLAYING OTHER SCHOOLS HAVE BEEN SET UP.  THEY ARE STILL WORKING ON THEIR RAFFLE.  THEY ARE STARTING TO COORDINATE THE BASEBALL/SOFTBALL SEASON.  SUPERVISOR HAFF SAID THAT MIKE GRAY ASKED IF THE YOUTH COMMISSION COULD COME UP WITH SOMETHING NEW TO TRY TO GET $500 FOR A PILOT PROGRAM FROM THE STATE.  THEY SAID THAT THEY ARE CONSIDERING SOME PROJECTS SUCH AS MAKING BIRD HOUSES, KITES, FISHING POLES ETC.  SUPERVISOR HAFF SAID THIS MIGHT TARGET A CHILD WHO MAY NOT BE ATHLETIC.
RESOLUTION NO. 14030
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE YOUTH COMMISSION REPORT.

 


 

JANUARY 14, 2014 REGULAR AND ORGANIZATIONAL MEETING PG 8 OF 9

 
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE CHECKED THE FINAL REQUIREMENT OF GROUNDWORK FOR BILL KNAPP’S MOBILE HOME ON COUNTRY LANE.  HE SENT HIM A LETTER THAT THE REQUIREMENTS WERE SATISFIED.  MARK SAID THAT ALL BUILDING PERMITS ARE NOT BEING POSTED ON WASHINGTON COUNTY’S WEBSITE.
RESOLUTION NO. 14031
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED

HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE IS WORKING ON SOME INFORMATION AND PHOTOS FOR A COUPLE OF PEOPLE.  HE DISCUSSED THE MAPPING PROJECT THROUGH THE COUNTY.
RESOLUTION NO. 14032
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

 
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 14033
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.

 
SPECIAL MEETING
SUPERVISOR HAFF HANDED OUT THE CODIFICATION PROJECT INFORMATION AND REQUESTED THE TOWN BOARD TO REVIEW IT AT SPECIAL MEETING.
RESOLUTION NO. 14034
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO SET SPECIAL MEETING TO REVIEW CODIFICATION PROJECT MATERIALS FOR TUESDAY, FEBRUARY 18, 2014 AT 7:00 P.M.

 
EXECUTIVE SESSION
RESOLUTION NO. 14035
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ENTER INTO EXECUTIVE SESSION AT 8:15 P.M. TO DISCUSS MATTERS RELATING TO “MEDICAL, FINANCIAL, CREDIT OR EMPLOYMENT HISTORY OF A PARTICULAR PERSON OR CORPORATION, OR RELATING THE APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINE OR REMOVAL.”

 
RESOLUTION NO. 14036
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ENTER INTO REGULAR SESSION AT 8:30 P.M.

 
RESOLUTION NO. 14037
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS.  VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT A MEMBER OF THE YOUTH COMMISSION IS “ON HOLD” PENDING DISPOSITION.

 
 

JANUARY 14, 2014 REGULAR AND ORGANIZATIONAL MEETING PG 9 OF 9

 
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 8:30 P.M.
 

RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK

 

 

 

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SUPERVISOR HAFF                                                                          COUNCILWOMAN BEECHER

 

 

 

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COUNCILWOMAN FOOTE                                                             COUNCILMAN DILLON

 

 

_____________________________

COUNCILMAN DEYOE