A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, FEBRUARY 11, 2014 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
MICHAEL DEYOE, COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREGORY BROWN, HIGHWAY SUPERINTENDENT
MIKE ARMSTRONG, HISTORIAN
MARK MILLER, ENFORCEMENT OFFICER
RON SMITH, YOUTH COMMISSION
JEN NIMS, YOUTH COMMISSION
RUSSELL WADE, YOUTH COMMISSION
AMBER MERCURE-LINDGREN
MARGARET SEMANSCIN, BOARD OF ASSESSMENT REVIEW
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M. A MOMENT OF SILENCE WAS OBSERVED FOR NEAL MORSE WHO PASSED AWAY RECENTLY.
PLEDGE
PAYMENT OF BILLS
RESOLUTION NO. 14038
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #14 OF 2013 AND #2 OF 2014 IN THE FOLLOWING AMOUNTS:
#14
HIGHWAY VOUCHER #704 $ 2,101.71
YOUTH VOUCHER #705 $ 60.30
GENERAL VOUCHER #706 $ 60.00
#2
HIGHWAY VOUCHER #26-43 $ 32,053.38
GENERAL VOUCHER #44 -74 $ 17,790.58
SUPERVISOR REPORT
RESOLUTION NO. 14039
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE SUPERVISOR REPORT 2013 FINAL ACCEPTED WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 333.00
A1010.4 TOWN BOARD – CONTR EXP +$ 17.00
A3310.4 TRAFFIC CONTROL – CONTR EXP +$ 75.00
A6410.4 PUBLICITY, CONTR EXP +$ 174.00
A7550.4 CELEBRATIONS – CONTR EXP +$ 67.00
D5142.1 WAGES – SNOW REMOVAL – $10,163.12
D5142.4 SNOW REMOVAL CONTR EXP +$10,163.12
RESOLUTION NO. 14040
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE SUPERVISOR REPORT 2014 BE ACCEPTED WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 4,924.00
A1340.1 WAGES – BUDGET OFFICER +$ 1,064.00
A1430.1 WAGES – PERSONNEL +$ 3,815.00
FEBRUARY 11, 2014 REGULAR MEETING PG. 2 OF 5
A1650.6 CENTRAL COMMUNICATION – WEB HOST +$ 45.00
A6989.4 OTHER ECO & DEV, CONTR EXP – $ 4,000.00
A209 ECO DEV GFN 2337 +$ 4,000.00
A7310.4 YOUTH COMMISSION – $ 1,000.00
CS5031 INTERFUND TRAN +$ 1,000.00
A9901.9 TRNSFER OTHER FUNDS – $20,000.00
H203 HWY EQUIPT CAPITAL GFN 9280 +$20,000.00
A9950.9 TRANSFER TO CAPITAL PROJECTS – $ 3,000.00
H208 MUSEUM CAPITAL GFN 9264 +$ 3,000.00
TOWN CLERK REPORT
RESOLUTION NO. 14041
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.
MINUTE REVIEW
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLUTION NO. 14042
RESOLVED THAT THE REGULAR & ORGANIZATIONAL TOWN BOARD MINUTES FOR JANUARY 14, 2014 AND AUDIT MEETING FOR JANUARY 20, 2014 BE ACCEPTED.
RESOLUTION NO. 14043
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR DECEMBER 17, 2013 BE ACCEPTED.
RESOLUTION NO. 14044
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR JANUARY 6, 2014 BE ACCEPTED.
INFORMATION
SUPERVISOR HAFF DISCUSSED THE GRANVILLE SENTINEL REPORT OF LOCAL SUPERVISOR’S SALARIES.
SUPERVISOR HAFF DISCUSSED THE MOST RECENT LIST OF WASHINGTON COUNTY FORECLOSURE PROPERTIES TO DATE.
SUPERVISOR HAFF DISCUSSED THE JOINTA GALUSHA HARTFORD QUARRY ANNUAL REPORT OF BENEFITS TO THE HARTFORD COMMUNITY.
COUNTY UPDATE
SUPERVISOR HAFF DISCUSSED THE LISTING OF MILEAGE OF TOWN ROADS WITHIN THE COUNTY.
SUPERVISOR HAFF EXPLAINED THE ELDRIDGE LANE LAWSUIT AND SETTLEMENT. IN THE SETTLEMENT THE COUNTY PAID $40,000 LUMP SUM PAYMENT AND THEN PROMISED TO PAY $4000 PER YEAR IN LIEU OF TAXES PAYABLE JANUARY 1, 2014 AND EVERY YEAR ONWARD ON JANUARY 1 WHILE THEY OWN THE PROPERTY. IT IS NOW FEBRUARY 11, 2014, THE COUNTY HAS NOT CLOSED ON THE PROPERTY AND THE TOWN HAS NOT BEEN PAID. IT SHOULD HAVE BEEN PAID AUTOMATICALLY ON JANUARY 1ST. SUPERVISOR HAFF SAID THAT HE CONTACTED AL NOLETTE, COUNTY TREASURER AND THE COUNTY ATTORNEY – THEY SAID THAT THEY WOULD BE CLOSING SOON WITH THE BUYER AND WOULD SETTLE WITH HARTFORD. SUPERVISOR HAFF SAID THAT THE CLOSING HAS NOTHING TO DO WITH THE TOWN AND THE LEGAL AGREEMENT TERMS. SUPERVISOR HAFF SAID THAT HE PROVIDED THE BOARD WITH DOCUMENTATION LEADING UP TO AND INCLUDING THE STIPULATION OF SETTLEMENT ETC. HE SAID THAT HE CONTACTED ROB WINN, THE ATTORNEY THAT REPRESENTED THE TOWN IN THIS MATTER PREVIOUSLY TO LOOK INTO THIS ISSUE.
FEBRUARY 11, 2014 REGULAR MEETING PG. 3 OF 5
TRUCK BID
SUPERVISOR HAFF DISCUSSED A SUMMARY OF BIDS GREG COMPILED OF THE SUBMITTED BIDS FOR THE HIGHWAY TRUCK.
RESOLUTION NO. 14045
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE CARMODY FORD BID FOR THE 2015 FORD F550 4X4 REGULAR CAB CHASSIS IN THE AMOUNT OF $34,593.
RESOLUTION NO. 14046
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE WOODWARD EQUIPMENT BID FOR THE DUMP BODY, TARP SYSTEM, REAR HITCH PLATE AND TRUCK-SIDE PLOW COMPONENT SYSTEM IN THE AMOUNT OF $9669.00
TYLER FARM FIRE COMPANY MUTUAL AID
SUPERVISOR HAFF DISCUSSED THE TYLER FARM FIRE MUTUAL AID CLAIMS THAT HAVE BEEN FORWARDED TO THE TOWN’S INSURANCE COMPANY IN THE AMOUNT OF $5,018.87.
CODE ENFORCEMENT VIOLATION UPDATE
SUPERVISOR HAFF DISCUSSED A RESPONSE FROM WASHINGTON COUNTY DEPARTMENT OF CODE ENFORCEMENT REGARDING SUSPECTED OUTSTANDING VIOLATIONS. JOHN WARD WILL NOW BE HANDLING THE HARTFORD AREA.
YOUTH COMMISSION BACKGROUND CHECK
SUPERVISOR HAFF DISCUSSED THE WASHINGTON COUNTY YOUTH COMMISSION BACKGROUND CHECK FORM. HE FEELS THAT BOTH THE TOWN AND WASHINGTON COUNTY FORMS NEED TO BE COMPLETED.
YOUTH COMMISSION RESIGNATION
RESOLUTION NO. 14047
ON MOTION OF COUNCILWOMAN BEECHER, 2ND BY SUPERVISOR HAFF, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO NOT ACT ON JEN NIMS ORIGINAL YOUTH COMMISSION RESIGNATION.
POSSIBLE POULTRY FARM
SUPERVISOR HAFF DISCUSSED MILES HOLLISTER’S INQUIRY INTO A POSSIBLE POULTRY FARM. HE SAID THAT HE SEND HIM A COPY OF THE SLAUGHTERHOUSE LOCAL LAW AND THERE WAS CONCERN THAT THE LAW DOES NOT ALLOW FOR OPERATION WITHIN 1000 FEET OF A DWELLING – IT WOULD BE RIGHT IN THE MIDDLE OF 4 HOUSES. SUPERVISOR HAFF SAID THAT ACCORDING TO JEFF MEYER, ATTORNEY FOR THE TOWN, THIS REQUIREMENT IS PROBABLY A HARTFORD REQUIREMENT NOT A STATE REQUIREMENT. JEFF WILL VERIFY THIS AND LET SUPERVISOR HAFF KNOW. SUPERVISOR HAFF SAID THAT THERE IS A POSSIBILITY THAT THE TOWN BOARD WOULD BE ABLE TO WAIVE THIS REQUIREMENT IF HIS NEIGHBORS WERE OKAY WITH IT. MR. HOLLISTER WOULD NEED TO GO THROUGH ALL THE OBLIGATIONS OF SITE PLAN REVIEW AND MEET THE SLAUGHTERHOUSE LOCAL LAW REQUIREMENTS BEFORE THE TOWN BOARD WOULD BE INVOLVED. MR. HOLLISTER SAID THAT HE PROPOSED TO BUILD AN AGRICULTURE & MARKETS 5A BUILDING. IF SOMEONE PROCESSES (KILLS) LESS THAN 1000 CHICKENS AND LESS THAN 250 TURKEYS A YEAR – YOU DON’T NEED A 5A BUILDING. HE IS PROPOSING TO DO MORE THAN THAT. SUPERVISOR HAFF SAID THAT HE WOULD NEED TO MEET ALL REQUIREMENTS OF SITE PLAN REVIEW AS WELL AS COMPLYING WITH AG & MARKETS AND THE LOCAL SLAUGHTERHOUSE LAW BEFORE ANYTHING WOULD NEED TO BE DECIDED.
FEBRUARY 11, 2014 REGULAR MEETING PG. 4 OF 5
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
SUPERVISOR HAFF SAID THAT THE COUNCILMAN DILLON WOULD LIKE TO REVITALIZE THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE.
RESOLUTION NO. 14048
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ESTABLISH A 5 MEMBER, NON-COMPENSATED CITIZEN ECONOMIC DEVELOPMENT ADVISORY COMMITTEE TO BE CHAIRED BY NON-VOTING COUNCILMAN DILLON. APPOINTMENTS WILL RUN ANNUALLY.
POST VACANCIES FOR ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
RESOLUTION NO. 14049
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO POST FOR (5) VACANCIES FOR THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE.
COUNTY NEEDS ANALYSIS QUESTIONNAIRE
SUPERVISOR HAFF SAID THAT HE RECEIVED A REQUEST FROM LAURA OSWALD, WASHINGTON COUNTY DIRECTOR OF ECONOMIC DEVELOPMENT TO COMPLETE AN ANALYSIS QUESTIONNAIRE SURVEY.
RESOLUTION NO. 14050
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT COUNCILMAN DILLON AND HIS COMMITTEE COMPLETE THE WASHINGTON COUNTY DIRECTOR OF ECONOMIC DEVELOPMENT REQUESTED NEEDS ANALYSIS QUESTIONNAIRE.
YOUTH COMMISSION REPORT
RON SMITH SAID BASKETBALL IS FINISHING UP AND PICTURE DAY WILL BE FEBRUARY 17TH AT THE SCHOOL AND YEAR END PARTIES ARE BEING SCHEDULED. THE BASEBALL/SOFTBALL SIGNUPS WILL BE STARTING. SUPERVISOR HAFF DISCUSSED ORGANIZING THE BACKGROUND CHECKS PAPERWORK AND DEADLINE.
RESOLUTION NO. 14051
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN THANKED THE BOARD FOR ALLOWING US TO OBTAIN THE NEW TRUCK.
RESOLUTION NO. 14052
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE TALKED TO BEN BURCH WHO WANTS TO BUILD A QUONSET HUT TO STORE HAY ON BURCH ROAD – HE REFERRED HIM TO THE COUNTY BUT WILL FOLLOW UP WITH HIM TO OBTAIN THE PLANS ONCE EVERYTHING IS FINALIZED. MARK SAID HE NEEDS TO GET A HOLD OF SANDRA SAWN REGARDING THE NEW BARN BUILDING BUSINESS. HE SAID THAT THE PLANNING BOARD WANTS HER TO APPEAR BEFORE THEM TO EXPLAIN THE NEW BUSINESS.
RESOLUTION NO. 14053
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
FEBRUARY 11, 2014 REGULAR MEETING PG. 5 OF 5
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 14054
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
PUBLIC DISCUSSION
MIKE ARMSTRONG ASKED WHAT THE SALE STATUS OF PLEASANT VALLEY NURSING HOME WAS. SUPERVISOR HAFF SAID THAT HE BELIEVED THAT IT HAD BEEN SOLD.
SUPERVISOR HAFF EXPLAINED A FREE TAX PREPARATION OPPORTUNITY THROUGH TRAINED IRS CERTIFIED LOCAL VOLUNTEERS (VITA) IF YOU EARN LESS THAN $51,567.
COUNCILMAN DILLON ASKED THE STATUS OF ZAYACHEK BUSINESS ON STATE ROUTE 149. SUPERVISOR HAFF SAID THAT THE BUSINESS HAS BEEN APPROVED BY THE PLANNING BOARD BUT THE MAIN PERSON FROM ENGLAND THAT WAS GOING TO HELP RUN IT – HAS OBTAINED A JOB IN THE MIDDLE EAST. SO MR. ZAYACHEK IS TRYING TO FIND SOMEONE ELSE TO HELP HIM RUN IT.
WORKSHOP MEETING
SUPERVISOR HAFF SAID THAT THERE WILL BE A TOWN BOARD WORKSHOP MEETING REGARDING THE CODIFICATION OF THE TOWN LAWS ON FEBRUARY 18, 2014 AT 7:00 P.M.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 8:05 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON
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COUNCILMAN DEYOE