A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, AUGUST 9, 2016 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
MICHAEL DEYOE, COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
MARK MILLER, ENFORCEMENT OFFICER
GREG BROWN, HIGHWAY SUPERINTENDENT
MIKE ARMSTRONG, HISTORIAN
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
TOWN BOARD ROLL CALL WAS DONE WITH ALL MEMBERS PRESENT.
PAYMENT OF BILLS
RESOLUTION NO. 16137
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #8 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #324-334 $ 4,577.71
YOUTH VOUCHER #335-344 $ 1,455.82
GENERAL VOUCHER #345-363 $ 2,021.68
SUPERVISOR’S REPORT
RESOLUTION NO. 16138
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 2,910.00
A9050.8 UNEMPLOYMENT INSURANCE +$ 1,300.00
A8810.4 CEMETERY, CONTR EXP +$ 1,250.00
A8810.2 CEMETERY EQUIPMENT +$ 360.00
D3501 CONSOLIDATED HIGHWAY AID – $27,122.47
D5130.4 HIGHWAY – REPAIRS MAINT FUEL -$ 5,240.53
D5110.4 HIGHWAY – ROAD REPAIRS +$ 9,000.00
D5112.2 HIGHWAY – (CHIPS) PERM IMPRV +$23,363.00
TOWN CLERK REPORT
RESOLUTION NO. 16139
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
AUGUST 9, 2016 REGULAR MEETING PG. 2 OF 5
MINUTE REVIEW
RESOLUTION NO. 16140
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR JULY 12, 2016.
RESOLUTION NO. 16141
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE YOUTH COMMISSION MINUTES FOR MAY 2, 2016 AND JUNE 6, 2016.
INFORMATION
SUPERVISOR HAFF DISCUSSED THE UPCOMING COMMUNITY EVENTS AS FOLLOWS: TOWN WIDE GARAGE SALES ON 8/13 & 14; HARTFORD FISH & GAME CHICKEN BBQ ON 8/14; LEROY TROY BAND AT HARTFORD VOLUNTEER FIRE HOUSE ON 8/30; YOKED PARISH RUMMAGE SALE ON 9/8, 9 & 10; HARTFORD FIRE COMPANY GOLF TOURNAMENT ON 9/11.
SUPERVISOR HAFF DISCUSSED A NOISE COMPLAINT LETTER THE BOARD RECEIVED FROM EMILY & JOSHUA CUMMINGS REGARDING THE ORESCHNICKS BUSINESS. HE SAID THAT HE VERIFIED WITH ATTORNEY FOR THE TOWN, JEFF MEYER, THAT THIS ISSUE IS NOT A TOWN MATTER TO HANDLE SINCE THE TOWN DOES NOT HAVE A NOISE ORDINANCE AND THE ORESCHNICKS WERE APPROVED UNDER SITE PLAN REVIEW. SUPERVISOR HAFF SAID THAT HE REFERRED BOTH PARTIES TO HARTFORD CITIZEN PEG SEMANSCIN SINCE SHE HAS 30 YEARS OF MEDIATION EXPERIENCE. PEG HAS OFFERED TO MEDIATE AT NO COST TO THE TOWN OR CONCERNED PARTIES. THE MEDIATION MEETING WILL BE HELD 8/10/16 AT 6PM AT THE TOWN HALL.
SUPERVISOR HAFF SAID THAT HE ATTENDED THE PUBLIC SERVICE COMMISSION PRESENTATION ON 7/26 REGARDING THE PROPOSED 518 AREA CODE ISSUE. THE STATE AND FEDERAL GOVERNMENT STRONGLY FAVOR THE OVERLAY OPTION NOT THE GEOGRAPHIC SPLIT OPTION. IT WAS SUGGESTED THAT THE NEW AREA CODE BE 235 BECAUSE THAT IS ALSO “A..D..K” FOR THE ADIRONDACKS.
SUPERVISOR HAFF DISCUSSED THE RESULTS OF A RECENT WASHINGTON COUNTY SHERIFF SPEED DATA COLLECTION. IT SHOWS DATA FROM 7/4/16 THRU 7/31/16 WITH THE VARIOUS TIMES SPEEDERS WERE RECORDED. THE SHERIFF’S OFFICE COULD USE THIS INFORMATION TO SET FUTURE SPEED TRAPS AT APPROPRIATE TIMES.
ECONOMIC DEVELOPMENT – TOWN WEB SITE
COUNCILMAN DILLON SAID THAT HE WOULD LIKE TO DISCUSS WITH A GRAPHIC DESIGNER AND THE TOWNS CURRENT WEB DOMAIN PERSON ON HOW TO UPDATE THE TOWN WEBSITE TO PERHAPS MAKE IT MORE USER FRIENDLY AND CURRENT. A MEETING OF SUPERVISOR HAFF, COUNCILMAN DILLON, TOWN CLERK PETTEYS AND THE WEB INDIVIDUALS WAS SET FOR FRIDAY AUGUST 19TH AT 1PM. AFTER THE MEETING A PROPOSAL WILL BE PRESENTED TO THE WHOLE BOARD FOR DISCUSSION.
BOARD OF ASSESSMENT REVIEW APPOINTMENT
RESOLUTION NO. 16142
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO REAPPOINT MARGARET SEMANSCIN TO THE BOARD OF ASSESSMENT REVIEW FOR THE TERM 10/1/16 – 9/30/21.
AUGUST 9, 2016 REGULAR MEETING PG. 3 OF 5
COMPTROLLER’S AUDIT
SUPERVISOR HAFF SAID THAT SANDY RAPPLEYEA FROM THE NEW YORK STATE COMPTROLLER’S OFFICE HAD STARTED AN AUDIT OF THE TOWN’S RECORDS TODAY. THE AUDIT COULD TAKE UP TO 30 DAYS TO COMPLETE. SUPERVISOR HAFF SAID THAT ALL OF THE TOWN BOARD MEMBERS NEED TO COMPLETE A FORM REGARDING PRIVATE EMPLOYMENT TO BE SUBMITTED TO THE AUDITOR.
HEALTH INSURANCE INFORMATION FOR 11/1/16 ENROLLMENT
SUPERVISOR HAFF DISTRIBUTED TO THE BOARD INFORMATION REGARDING 11/1/16 HEALTH INSURANCE ENROLLMENT RENEWAL FOR THE (6) FULL TIME EMPLOYEES – HIGHWAY WORKERS, HIGHWAY SUPERINTENDENT AND TOWN CLERK. SUPERVISOR HAFF SAID THAT IN DISCUSSION WITH THE TOWN’S HEALTH INSURANCE BROKER, MATT SCHUETTE OF JAEGER & FLYNN ASSOCIATES THERE ARE 4 SUGGESTED OPTIONS FOR RENEWAL. SUPERVISOR HAFF ALSO INCLUDED THE TEAMSTER’S HEALTH INSURANCE OPTION. SUPERVISOR HAFF BRIEFLY DISCUSSED THEM AND ASKED THE TOWN BOARD TO CONSIDER AUTHORIZING HIM DURING HIS UNION CONTRACT NEGOTIATIONS TO ELIMINATE THE TEAMSTERS OPTION COMPLETELY SINCE IT HAS VERY HIGH DEDUCTIBLES ETC. HIS MOTION DID NOT RECEIVE A SECOND.
JUSTICE COURT ASSISTANCE PROGRAM
RESOLUTION NO. 16143
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE TOWN OF HARTFORD JUSTICE COURT SUBMIT AN APPLICATION THROUGH THE UNIFIED COURT SYSTEM UNDER THE JUSTICE COURT ASSISTANCE GRANT PROGRAM TO REPLACE 8 CHAIRS WITHIN THE COURTROOM GALLERY AND
BE IT FURTHER RESOLVED THAT THE TOWN SUPERVISOR AND JUSTICE SHARON SCHOFIELD ARE HEREBY AUTHORIZED TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS REGARDING SAID GRANT APPLICATION.
YOUTH COMMISSION
RESOLUTION NO. 16144
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT JIM KEELEY’S RESIGNATION AS A FULL TIME YOUTH COMMISSION MEMBER AND
BE IT FURTHER RESOLVED TO POST YOUTH COMMISSION FULL MEMBER VACANCY FOR TERM TO BE EFFECTIVE THROUGH 12/31/17. IN ORDER TO BE CONSIDERED LETTERS OF INTEREST MUST BE RECEIVED BY NOON ON SEPTEMBER 9, 2016.
BUDGET TIMELINE
SUPERVISOR HAFF DISCUSSED THE SUGGESTED BUDGET TIMELINE HE DISCUSSED WITH JOEL CARPENTER, CPA, BUDGET OFFICER. THE PROPOSED SCHEDULE WOULD BE PRESENT THE TENTATIVE BUDGET TO TOWN BOARD AT THE SEPTEMBER 13, 2016 TOWN BOARD MEETING. SCHEDULE A SPECIAL BUDGET WORKSHOP MEETING ON SEPTEMBER 20, 2016 AT 6 PM. ADOPT THE BUDGET AT THE OCTOBER 11, 2016 TOWN BOARD MEETING.
RESOLUTION NO. 16145
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO SET A SPECIAL BUDGET WORKSHOP MEETING ON SEPTEMBER 20, 2016 AT 6 PM.
AUGUST 9, 2016 REGULAR MEETING PG. 4 OF 5
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HE REPAIRED THE OLD WOODS MOWER AND HAVE BEEN USING IT. AT THIS TIME HE DOESN’T HAVE A DATE OF DELIVERY FOR THE NEW WOODS MOWER THAT IS ON ORDER. HE ASKED IF THE BOARD COULD DECLARE THE OLD MOWER SURPLUS SO THAT IT CAN BE SOLD ON AUCTIONS INTERNATIONAL.
RESOLUTION NO. 16146
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DECLARE THE OLD WOODS MOWER SURPLUS AND TO AUTHORIZE GREG BROWN TO ADVERTISE IT FOR SALE ON AUCTIONS INTERNATIONAL.
GREG SAID THAT HE WAS HAPPY THAT THE STATE GAVE THE TOWN THE EXTRA PAVE NY MONEY BUT BECAUSE OF THE NEARLY $40,000 CUT OF THE TOWN’S SHARE FOR BLACKTOP MONEY IN LAST YEARS BUDGET, AND EVEN WITH THE INCREASE FROM THE STATE ON THE PAVE NY, WE ARE STILL $26,000 LESS THEN WHAT WE HAD TO WORK WITH. SUPERVISOR HAFF SAID THAT A FEW YEARS AGO THE TOWN TEMPORARILY BUMPED THE PAVING BUDGET UP $50,000 AND THEN IT WAS CUT BACK $40,000. GREG BROWN CONTINUED TO SAY THAT BLACKTOPPING IS AN IMPORTANT SERVICE TO GIVE TO THE TAXPAYERS.
COUNCILWOMAN BEECHER ASKED HOW GREG WAS DOING GETTING MORE TOWN ROADS SPEED LIMITS REDUCED. GREG SAID THAT ISSUE IS ALL UP TO THE DEPARTMENT OF TRANSPORTATION’S DISCRETION. THE TOWN CAN SUGGEST SPEED LIMITS BUT ULTIMATELY THE NYSDOT DECIDES THE ROAD SPEED LIMITS. GREG SAID THAT HE WORKS ON A FEW A YEAR SINCE THE TOWN IS REQUIRED TO PURCHASE ALL REQUIRED SIGNS ON A ROAD ONCE THE NYSDOT DETERMINES CHANGES ETC. THERE WAS DISCUSSION THAT ANY YELLOW RECOMMENDED SPEED LIMIT SIGNS ARE RECOMMENDED SPEED SIGNS – NOT REGULATORY SPEED LIMIT SIGNS.
RESOLUTION NO. 16147
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE SIGNED A BUILDING PERMIT FOR PETE KLAIBER BUILDING A GARAGE ON GILCHRIST HILL AND MATTHEW KRUG WHO IS BUILDING ON POPE HILL ROAD. HE SIGNED A LRCC2 FOR RICK SMELIK FOR COMPLETION ON HIS HOUSE. HE SIGNED A BUILDING PERMIT FOR GROUND MOUNT SOLAR SYSTEM FOR TAMMY WILLIAMS ON GIBBS ROAD. HE SIGNED A LRCC2 FOR GREG BROWN’S DECK ON HIS HOUSE AND FOR RUSSELL HEATH ON GILCHRIST HILL ROAD. HE INVESTIGATED CHARLES FRIEDMAN ACTIVITY ON HIS PROPERTY. MARK SAID THAT RON MATTIA’S DEMOLITION OF HIS BURNED OUT HOUSE IS ON SCHEDULE. MARK DISCUSSED THAT DEMOLITION PERMITS ARE VERY COSTLY – THERE IS A MANDATORY ASBESTOS INSPECTION THAT NEEDS TO BE COMPLETED.
RESOLUTION NO. 16148
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
AUGUST 9, 2016 REGULAR MEETING PG. 5 OF 5
HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE HAS A COUPLE OF SOUTHERN BAPTIST MINISTERS COMING TO RESEARCH AMASA BROWN A HARTFORD BAPTIST MINISTER. MIKE DISCUSSED THE BRIGGS CEMETERY LOCATED ON STARBUCK LANE, THE TREE AND BRUSH WORK THAT THE HIGHWAY DEPARTMENT HAVE BEEN DOING IN THE NEW ADAMSVILLE CEMETERY. SUPERVISOR HAFF SAID THAT HE HAD RECEIVED A CALL FROM GARY BURCH REGARDING SOME OF THE DIRT BEING USED TO FILL IN SINKING GRAVES HAVING BONES AND TEETH IN IT. HE SAID THAT HE ADVISED GARY THAT THE DIRT BEING USED IS COMPOSTED DIRT WITH SHEEP BONES THAT HAS BEEN DONATED BY THE PAULSEN’S.
RESOLUTION NO. 16149
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 16150
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON THE MEETING WAS ADJOURNED AT 7:55 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON
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COUNCILMAN DEYOE