A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, APRIL 12, 2016 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
ELIZABETH FOOTE, COUNCILWOMAN
ROBERT DILLON, COUNCILMAN
ABSENT
MICHAEL DEYOE, COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
MIKE ARMSTRONG, HISTORIAN
RON SMITH, YOUTH COMMISSION
RUSSELL WADE, YOUTH COMMISSION
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR JOHN DIDAS, HAROLD RICKETTS, GORDON HANNA, AND SHIRLEY BAILEY ALL WHOM PASSED AWAY RECENTLY.
TOWN BOARD ROLL CALL WAS MADE WITH MICHAEL DEYOE BEING ABSENT.
PAYMENT OF BILLS
RESOLUTION NO. 16068
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #4 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER # 93-116 $ 24,529.79
YOUTH VOUCHER #117-119 $ 4,977.77
GENERAL VOUCHER #120-144 $ 5,780.51
SUPERVISOR’S REPORT
RESOLUTION NO. 16069
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO ACCEPT THE SUPERVISOR’S REPORT WITH THE FOLLOWING AMENDMENTS:
A1990.4 CONTINGENT ACCOUNT – $ 1,117.00
A1910.4 UNALLOCATED INSURANCE, CONTR EXP + $ 1,117.00
TOWN CLERK REPORT
RESOLUTION NO. 16070
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO ACCEPT THE TOWN CLERK REPORT.
APRIL 12, 2016 REGULAR MEETING PG. 2 OF 8
MINUTE REVIEW
RESOLUTION NO. 16071
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR MARCH 8, 2016.
RESOLUTION NO. 16072
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR FEBRUARY 23, 2016.
INFORMATION
SUPERVISOR HAFF DISCUSSED THE UPCOMING COMMUNITY EVENTS AS FOLLOWS: HVFC PANCAKE BREAKFAST ON 4/17; YOKED PARISH CHICKEN & BISCUITS DINNER ON 4/23; MASON’S ROAST PORK DINNER ON 5/1; HVFC PANCAKE BREAKFAST & BASKET RAFFLE ON 5/8; HCS BLOOD DRIVE ON 5/10.
SUPERVISOR HAFF SAID THAT THE NEW YORK STATEWIDE BURN BAN IS IN EFFECT FROM MARCH 16 – MAY 14.
SUPERVISOR HAFF DISCUSSED AN INTERNAL REVENUE (IRS) TELEPHONE SCAM. HE SAID THE IRS WILL NEVER INITIATE A CALL TO YOU. IF SOMETHING IS WRONG, THEY WILL SEND YOU A LETTER THROUGH THE POST OFFICE.
SUPERVISOR HAFF SAID THAT THE NY PRESIDENTIAL PRIMARY WILL BE HELD ON APRIL 19TH FROM NOON – 9 AT THE HARTFORD VOLUNTEER FIRE HOUSE. HE ALSO SAID THAT A SAMPLE BALLOT IS POSTED NEAR THE TOWN CLERK’S WINDOW.
COUNTY INFORMATION
SUPERVISOR HAFF DISCUSSED HOW PROPOSED 20 YEAR LEASE AGREEMENTS FOR SOLAR FARMS SENT TO FARMERS HAS PROMPTED CORNELL COOPERATIVE EXTENSION TO PROVIDE SOLAR FARMER LEASE INFORMATION WORKSHOPS.
NYS IS PUTTING ON A SOLAR TRAINING SEMINAR FOR COUNTY PLANNING BOARDS. MARK MILLER IS GOING TO ATTEND THIS SEMINAR. SUPERVISOR HAFF SAID THAT THERE HAVE BEEN MANY SOLAR ISSUES IN THE SOUTHERN PART OF THE COUNTY. SALEM, EASTON AND GREENWICH ARE TURNING DOWN AND RESEARCHING SOLAR ISSUES. SUPERVISOR HAFF SAID THAT HE WOULD LIKE THE TOWN TO BE ON THE FOREFRONT OF THIS ISSUE BEFORE IT COMES TO HARTFORD. HE THINKS THAT THE TOWN SHOULD CONSIDER ENACTING A LOCAL LAW THAT WILL HELP THE PLANNING BOARD IN THE EVENT A LARGE SOLAR FARM IS INTERESTED IN HARTFORD. HE SAID THAT THE SOUTHERN TOWNS OF THE COUNTY ARE FINDING OUT THAT THESE SOLAR FARMS ARE CONTRARY TO THEIR MASTER PLANS THAT ARE DESIGNED TO PROTECT FARM LAND. THESE SOLAR FARMS WANT TO TAKE WIDE OPEN SPACES ETC. SUPERVISOR HAFF SAID THAT HE PERSONALLY IS NOT AGAINST SOLAR FARMS BUT HE THINKS THE TOWN NEEDS TO BE PREPARED. HE THINKS THAT IN 20 YEARS OR MORE WHEN THE TECHNOLOGY IS DIFFERENT, WE WILL SEE THE FARMS GO BANKRUPT AND THERE WILL NOT BE ANY PROVISIONS TO HANDLE THE COST TO DISMANTLE THESE FARMS ETC. HE CONTINUED THAT SOME TOWNS ARE REQUIRING SITE PLAN APPLICANTS TO HAVE A BOND THAT WILL PAY FOR THE DISMANTLING OF THE FIELD IN THE FUTURE. HE IS CONCERNED THAT SOME OF THESE PANELS MIGHT CONTAIN SOME TYPE OF TOXIC MATERIAL THAT COULD BE A PROBLEM IN THE FUTURE. HE ASKED PERMISSION FROM THE BOARD TO CONTACT JEFF MEYER, ATTORNEY FOR THE TOWN, TO INVESTIGATE SOME TYPE OF LOCAL LAW THAT CAN BE USED FOR SITE PLAN REVIEW ETC.
APRIL 12, 2016 REGULAR MEETING PG. 3 OF 8
SUPERVISOR HAFF DISCUSSED THE FREE 2016 RABIES CLINIC SCHEDULE ISSUED BY WASHINGTON COUNTY PUBLIC HEALTH.
SMITH FAMILY MARKER FOR ADAMSVILLE CEMETERY
SUPERVISOR HAFF DISCUSSED A REQUEST BACK IN 2013 FROM A CAROLYN AGENJO REQUESTING A GRAVE MARKER FOR SMITH RELATIVES BE PLACED IN THE ADAMSVILLE CEMETERY. THEY HAVE DECIDED ON A MARKER AND WILL NOTIFY THE TOWN HISTORIAN AND HIMSELF WHEN READY TO INSTALL IT THERE.
INTERMUNICIPAL AGREEMENT TO COLLECT HARTFORD CENTRAL SCHOOL TAXES
SUPERVISOR HAFF DISCUSSED A PROPOSED INTERMUNICIPAL AGREEMENT TO ALLOW THE TOWN CLERK TO COLLECT THE HARTFORD CENTRAL SCHOOL TAXES. HE SAID THIS ITEM IS A SECOND DRAFT PREPARED AFTER SUPERVISOR HAFF, ATTORNEY FOR THE TOWN, JEFF MEYER AND TOWN CLERK DENISE PETTEYS DISCUSSED AND REVISED SEVERAL ITEMS. SUPERVISOR HAFF SAID THAT THE TOWN WILL GET $3,500 FOR DOING THIS. DENISE PETTEYS WILL GET $2,500 OF IT FOR PERFORMING THE SERVICE. THE REMAINING $1,000 WILL BE USED FOR CONTRACTUAL EXPENSES SUCH AS INCREASED LIABILITY INSURANCE, PRINTER INK AND PAPER AS WELL AS ATTORNEY FEES. THIS IS BEING DONE TO PROVIDE AN EASIER WAY FOR THE CITIZENS TO PAY THE TAXES. SUPERVISOR HAFF SAID THAT OTHER LOCAL TOWNS THAT COLLECT SCHOOL TAXES ARE CLASSIFIED AS TOWNS OF THE FIRST CLASS MEANING THEY HAVE A POPULATION OF MORE THEN 10,000 PEOPLE. TOWNS OF THE FIRST CLASS HAVE A RECEIVER OF TAXES AND THEY MUST COLLECT THEM. HARTFORD IS A SECOND CLASS TOWN UNDER 10,000 PEOPLE AND HAS A TAX COLLECTOR. SUPERVISOR HAFF SAID HE BELIEVES WE ARE THE ONLY SECOND CLASS TOWN THAT WILL COLLECT SCHOOL TAXES. THE AGREEMENT COVERS 2 YEARS BECAUSE HE DID NOT WANT IT TO EXTEND BEYOND DENISE’S ELECTED TERM. HE SAID IF DENISE DOESN’T WANT TO COLLECT THEM THE TOWN WILL NOT CHOOSE TO RENEW THE AGREEMENT – THE TOWN WOULD NOT BE ABLE TO PAY SOMEONE ELSE FOR $2,500 TO DO THE TASK.
RESOLUTION AUTHORIZING THE INTERMUNICIPAL AGREEMENT BETWEEN THE TOWN OF HARTFORD AND THE HARTFORD CENTRAL SCHOOL DISTRICT
RESOLUTION NO. 16073
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
BE IT RESOLVED BY THE TOWN BOARD OF THE TOWN OF HARTFORD (THE “TOWN”), IN THE COUNTY OF WASHINGTON, ON THIS 12TH DAY OF APRIL 2016, AS FOLLOWS:
WHEREAS, PURSUANT TO ARTICLE 5-G OF THE NEW YORK STATE GENERAL MUNICIPAL LAW, THE TOWN IS AUTHORIZED TO ENTER INTO INTERMUNICIPAL AGREEMENTS FOR SHARED SERVICES; AND
WHEREAS, THE HARTFORD CENTRAL SCHOOL DISTRICT DESIRES TO HAVE THE TOWN UNDERTAKE RESPONSIBILITY FOR THE COLLECTION OF THE SCHOOL TAXES FOR THE SCHOOL DISTRICT FROM RESIDENTS OF THE SCHOOL DISTRICT; AND
WHEREAS, THE TOWN CLERK IS WILLING TO SERVE IN THIS CAPACITY PROVIDED ADDITIONAL COMPENSATION IS PAID FOR ACTING AS TAX COLLECTOR FOR THE SCHOOL DISTRICT; AND
WHEREAS, THE TOWN AND THE SCHOOL DISTRICT HAVE DETERMINED IT WOULD BE MUTUALLY BENEFICIAL TO ENGAGE IN AN AGREEMENT FOR THE SCHOOL DISTRICT TO DESIGNATE THE TOWN TO COLLECT SCHOOL TAXES; AND
WHEREAS, THE TOWN IDENTIFIES THE PROJECT AS A TYPE II ACTION PURSUANT TO THE STATE ENVIRONMENTAL QUALITY REVIEW ACT (“SEQRA”) FOR WHICH NO FURTHER ENVIRONMENTAL REVIEW IS NECESSARY PURSUANT TO 6 NYCRR PART 617.5(C)(20).
WHEREAS, THE SCHOOL DISTRICT AND THE TOWN HAVE DETERMINED THAT IT IS IN THE BEST INTEREST OF THE TAXPAYERS THEREOF TO SHARE RESOURCES IN THE UNDERTAKING OF
APRIL 12, 2016 REGULAR MEETING PG. 4 OF 8
COLLECTION OF SCHOOL TAXES IN ACCORDANCE WITH THE TERMS OF THE PROPOSED INTERMUNICIPAL AGREEMENT, ATTACHED HERETO AND MADE A PART HEREOF.
NOW, THEREFORE BE IT
RESOLVED, THE TOWN BOARD, UPON DUE DELIBERATION OF THE PROPOSED INTERMUNICIPAL AGREEMENT, A COPY OF WHICH IS ATTACHED HERETO AND MADE A PART HEREOF, FINDS THAT THE ADOPTION OF THE SAME IS IN THE BEST INTERESTS OF THE TOWN; AND BE IT FURTHER
RESOLVED, THE TOWN SUPERVISOR SHALL HAVE THE AUTHORITY TO EXECUTE THE INTERMUNICIPAL AGREEMENT; AND BE IT FURTHER
RESOLVED, THE TOWN CLERK IS HEREBY APPOINTED AS TAX COLLECTOR TO PERFORM THE SERVICES DETAILED IN ACCORDANCE WITH THE TERMS OF THE INTERMUNICIPAL AGREEMENT; AND BE IT FURTHER
RESOLVED, THE TOWN CLERK ACTING AS THE TAX COLLECTOR PURSUANT TO THE TERMS OF THE INTERMUNICIPAL AGREEMENT, SHALL RECEIVE ADDITIONAL COMPENSATION FOR PROVIDING THESE ADDITIONAL SERVICES IN THE SUM OF TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500); AND BE IT FURTHER
RESOLVED, THIS RESOLUTION SHALL TAKE EFFECT IMMEDIATELY.
BUDGET ITEMS IN REFERENCE TO COLLECTING HARTFORD CENTRAL SCHOOL TAXES
SUPERVISOR HAFF SAID THAT THE TOWN WOULD NEED TO ADD A NEW LINE ITEM IN REVENUE: A2389 OTHER GOVERNMENT AND THE $3,500 WILL BE PUT THERE. HE ALSO SO WE NEED TO ADD A LINE A1330.1 WAGES, TAX COLLECTOR AND THE $2,500 WOULD BE PUT THERE IN ORDER TO PAY DENISE WHEN SHE COLLECTS THE SCHOOL TAXES. RIGHT NOW THE TOWN CLERK COLLECTS THE TOWN AND COUNTY TAXES AS HER NORMAL DUTIES AND HER SALARY ALREADY INCLUDES THAT. BY LAW THE TOWN CANNOT INCREASE HER CURRENT TOWN CLERK WAGE. SO A NEW WAGE LINE NEEDS TO BE CREATED TO ACCOMPLISH THIS. ANOTHER LINE A1330.4 TAX COLLECTOR, CONTR EXPENSE WILL TAKE CARE OF THE OTHER $1,000 IN EXPENSES.
RESOLUTION NO. 16074
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO CREATE THE FOLLOWING LINE ITEMS IN THE BUDGET:
A2389 OTHER GOVERNMENT + $3,500
A1330.1 WAGES, TAX COLLECTOR + $2,500
A1330.4 TAX COLLECTOR, CONTR EXP + $1,000
PARADE DIRECTOR
SUPERVISOR HAFF SAID THAT AMBER MERCURE LINDGREN DECIDED TO BE THE PARADE DIRECTOR FOR THE TOWN. THIS POSITION IS A SUPERVISOR APPOINTMENT NOT A BOARD APPOINTMENT. SUPERVISOR HAFF STATED FOR THE RECORD THAT HE APPOINTS AMBER MERCURE LINDGREN PARADE DIRECTOR FOR THE 2016 MEMORIAL DAY PARADE. THERE WAS FURTHER DISCUSSION THAT HE HAD PREVIOUSLY SPOKE WITH THE BOARD THAT IF SOMEONE STEPPED UP TO DO THIS JOB, THE TOWN SHOULD PROVIDE SOME TYPE OF $500 RESTAURANT GIFT CARD TO THE DIRECTOR AND ALL OF THEIR HELPERS IN ORDER TO THANK THEM FOR DOING THIS WORK. HE ASKED THE BOARD FOR PERMISSION TO PURCHASE A GIFT CARD ON THE TOWN DEBIT CARD FOR THIS. THE BOARD VERBALLY AGREED.
CLEANUP DAY
SUPERVISOR DISCUSSED THAT THE ANNUAL CLEANUP DAY WILL BE HELD ON APRIL 30, 2016 FROM 9-NOON. ALSO KEITH BRYNES, A HARTFORD CITIZEN HAS OFFERED TO DONATE THE HOT DOG ROLLS FOR THE EVENT. THE TOWN IS LOOKING FOR VOLUNTEERS TO HELP CLEAN UP. THE TOWN WILL NOT BE OFFERING AN EWASTE COLLECTION THIS YEAR DUE TO PROJECTED HIGH COST TO THE TOWN. SUPERVISOR HAFF SAID THAT IT WOULD HAVE COST $.20 CENTS PER POUND.
APRIL 12, 2016 REGULAR MEETING PG. 5 OF 8
WASHINGTON COUNTY SALES TAX ALLOCATION
SUPERVISOR HAFF SAID THAT WASHINGTON COUNTY IS REFIGURING THE WAY THEY DISTRIBUTE SALES TAX TO THE TOWNS. THE TOWN WILL GET QUITE A BIT MORE THEN IN THE PAST. SINCE THE COUNTY IS CHANGING THIS DISTRIBUTION THE TOWN NEEDS TO PASS A NEW RESOLUTION AUTHORIZING THE COUNTY TREASURER TO DO THIS FROM 2017 AND THEREAFTER. SUPERVISOR HAFF SAID THAT THE TOWN WILL GET $48,000 IN THE CURRENT APPORTIONMENT OF COUNTY SALES TAX WHICH IS ABOUT $12,000 MORE THEN PREVIOUSLY. HE DESCRIBED THE NEW FORMULA CALCULATIONS.
RESOLUTION ELECTING DIRECT PAYMENT OF WASHINGTON COUNTY SALES AND COMPENSATING USE TAX ALLOCATION
RESOLUTION NO. 16075
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
WHEREAS, WASHINGTON COUNTY IMPOSES SALES AND COMPENSATING USE TAXES PURSUANT TO THE AUTHORITY OF SECTION 1210 OF THE TAX LAW OF THE STATE OF NEW YORK; AND
WHEREAS, WASHINGTON COUNTY HAS ELECTED TO ALLOCATE A PORTION OF THE NET COLLECTIONS FROM ITS SALES AND USE TAXES TO THE TOWNS IN THE COUNTY; AND
WHEREAS, SECTION 1262 (C) OF THE NEW YORK TAX LAW AUTHORIZES A TOWN TO ELECT TO BE PAID ALL OR A SPECIFIED PART OF ITS SHARE OF THE COUNTY’S ALLOCATION DIRECTLY, IN LIEU OF REDUCTION OF COUNTY TAXES AND GENERAL TOWN TAXES LEVIED UPON REAL PROPERTY IN SUCH TOWN; AND
WHEREAS, THE TOWN BOARD NOW DESIRES TO MAKE SUCH ELECTION;
NOW, THEREFORE, BE IT RESOLVED, THAT THE TOWN OF HARTFORD HEREBY ELECTS TO BE PAID DIRECTLY ALL (OR, IF ONLY A PORTION, SPECIFY HOW MUCH) OF ITS SHARE OF WASHINGTON COUNTY’S SALES AND COMPENSATING USE TAX NET COLLECTIONS, FOR CALENDAR YEAR 2017 AND THEREAFTER; AND
BE IT FURTHER RESOLVED, THAT, PURSUANT TO SUCH SECTION 1262 (C) OF THE TAX LAW, A COPY OF THIS RESOLUTION SHALL IMMEDIATELY BE MAILED BY CERTIFIED OR REGISTERED MAIL TO THE CHIEF FISCAL OFFICER OF WASHINGTON COUNTY AND TO THE CLERK OF THE WASHINGTON COUNTY BOARD OF SUPERVISORS BEFORE SEPTEMBER 1, 2016, FOR THIS ELECTION TO TAKE EFFECT JANUARY 1, 2017; AND
BE IT FURTHER RESOLVED, THAT THIS RESOLUTION SHALL REMAIN IN EFFECT UNTIL RESCINDED BY THE HARTFORD TOWN BOARD IN ACCORDANCE WITH THE NOTICE PROVISIONS OF SUCH SECTION 1262 (C) OF THE TAX LAW; AND
BE IT FURTHER RESOLVED, THAT THIS RESOLUTION SHALL TAKE EFFECT IMMEDIATELY.
PLANNING BOARD APPOINTMENT CHANGE
SUPERVISOR HAFF SAID THAT HE HAD RECEIVED A REQUEST FROM PLANNING BOARD CLERK PATTY HAPPY TO BE REMOVED AS CLERK AND REPLACED WITH CURRENT ALTERNATE RANDY WHITE.
RESOLUTION NO. 16076
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO APPOINT RANDY WHITE AS PLANNING BOARD CLERK AND FULL MEMBER OF PLANNING BOARD WITH NEW EXPIRATION OF 12/31/22. AND
FURTHER RESOLVED TO APPOINT PATTY HAPPY AS PLANNING BOARD ALTERNATE WITH NEW EXPIRATION OF 12/31/16.
APRIL 12, 2016 REGULAR MEETING PG. 6 OF 8
YOUTH COMMISSION REPORT
RON SMITH SAID THAT EASTER EGG HUNT WAS OUTSIDE ON MARCH 26 AT THE SCHOOL AND IT WENT WELL. THE BASEBALL/SOFTBALL PROGRAM IS IN FULL SWING WITH THE FIRST GAME SCHEDULED FOR APRIL 13TH. HE HAS TWO BACKGROUND CHECKS TO SUBMIT. HE SAID THEY SPENT $2500 FRESHENING UP BOTH BASEBALL AND SOFTBALL FIELDS – NECESSARY MAINTENANCE. THEY WILL BE DOING SOME PAINTING OF BACKSTOPS ETC. SOON. THERE IS SOME DAMAGE TO THE T’BALL FIELD BACKSTOP AND THE SCHOOL IS WORKING ON AN INSURANCE CLAIM. SUPERVISOR HAFF SAID THAT THE MEMBERS WERE NOT ABLE TO SEED DOWN THE UPPER FIELD IN THE FALL. HE ASKED IF THERE WERE PLANS TO SEED IT DOWN THIS SPRING. RON SMITH SAID THAT THEY ARE TRYING TO OBTAIN ESTIMATES FOR ANTICIPATED COSTS FOR SPECIAL TRAFFIC GRASS SEED, FERTILIZER, FENCING, RED DIAMOND DUST, BACKSTOPS, A PAIR OF SOCCER GOALS TO FINISH THIS PROJECT. SUPERVISOR HAFF ASKED IF THE FIELD IS ANYWHERE NEAR READY TO AT LEAST GET IT SEEDED DOWN. RON SAID THEIR GOAL IS TO GET IT SEEDED, LET THE GRASS MATURE AND BE ABLE TO PLAY SOCCER THIS FALL. RON SAID THEY ARE HOPING TO ALSO INSTALL A BASKETBALL COURT AS WELL. RON SAID THEY ARE REALLY LOOKING AT THE ANTICIPATED COSTS TO GET THE MOST FOR THEIR MONEY. SUPERVISOR HAFF SAID THAT THE YOUTH COMMISSION HAS ACHIEVED A LOT WITH VOLUNTEER LABOR.
RESOLUTION NO. 16077
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.
HARTFORD VOLUNTEER FIRE COMPANY REPORT
SUPERVISOR HAFF SUMMARIZED THE HARTFORD VOLUNTEER FIRE COMPANY 1ST QUARTER REPORT.
RESOLUTION NO. 16078
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO ACCEPT THE HARTFORD VOLUNTEER FIRE COMPANY REPORT.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HE TALKED TO THE STATE POLICE ABOUT SOME STOLEN SIGNS FROM BLOOD STREET, DICK HILL, LILY POND. GREG SAID THAT THE ATV CLUB WOULD LIKE TO EXPAND THEIR ROAD NETWORK TO INCLUDE EAST STREET, HARTFORD MAIN STREET, CHRISTIAN HILL TO THE TAVERN. THESE ROADS WOULD NEED TO BE SIGNED AND THE ATV CLUB WILL PAY FOR THE NEW SIGNS. SUPERVISOR HAFF SAID THAT IT WILL COST THE TOWN ABOUT $500 BECAUSE THE LOCAL LAW GENERAL CODE WILL NEED TO BE UPDATED. THERE WAS DISCUSSION ABOUT THE ROADS THAT ARE ALREADY LISTED AND SUPERVISOR HAFF SUGGESTED THAT THE ATV CLUB REVIEW THE CURRENTLY LISTED ROADS AND ADVISE ANY THAT THEY ANTICIPATE USING IN THE FUTURE TO AVOID THE COST OF UPDATING THE LAW EVERY YEAR, ETC. GREG SAID THAT DONOVAN FARLEY WILL BE HELPING THE TOWN MOW CEMETERIES THIS YEAR. SUPERVISOR HAFF DISCUSSED THE STATE “POT HOLE” MONEY BEING CONVERTED OVER TO “PAVE NY” TO BE DISTRIBUTED OVER THE NEXT FOUR YEARS. THE TOWN WILL GET AN EXTRA $27,000 FOR A TOTAL OF $146,011.47 TO BE USED FOR CHIPS TYPE LONG TERM 10 YEAR IMPROVEMENT EXPENSES SUCH AS BLACKTOPPING ETC.
RESOLUTION NO. 16079
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED TO ACCEPT THE HIGHWAY SUPERINTENDENT REPORT.
APRIL 12, 2016 REGULAR MEETING PG. 7 OF 8
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT THE FAMILY HAS MOVED OUT ON HAYES WAY AND THERE IS A DUMPSTER BEING USED FOR CLEANUP AT THAT LOCATION. MARK SIGNED A BUILDING PERMIT FOR SOLAR PANELS ON TOWNSEND ROAD. HE SPOKE WITH BECKY MULHALL ABOUT THE TRAVEL TRAILER CLEANUP ON THEIR PROPERTY. MARK SAID THAT HE IS SIGNED UP FOR THE UPCOMING SOLAR TRAINING. MARK SAID THAT HE SPOKE TO JOHN FOX AGAIN ABOUT HIS TRAVEL TRAILER LOCATED ON STATE ROUTE 149. HE ADVISED THEM THAT THE TOWN LAW DOES NOT ALLOW CONTINUE USE OF ANY TRAVEL TRAILERS. A CABIN OR SOME OTHER STRUCTURE WOULD NEED TO BE CONSTRUCTED. MR. FOX WILL BE IN CONTACT WITH THE COUNTY CODE ENFORCEMENT TO SEE WHAT THEY CAN DO. MARK SAID THERE IS A NATIONAL FLOOD INSURANCE TRAINING COMING UP THAT HE WOULD LIKE TO ATTEND. HE WOULD LIKE TO SPLIT THE COST BETWEEN THE TOWN OF HARTFORD AND THE TOWN OF FORT ANN. SUPERVISOR HAFF SAID THAT MARK IS THE TOWN FLOOD PLAIN ADMINISTRATOR IN THE FLOOD PLAIN LAW SO IT WOULD BE USEFUL FOR MARK TO ATTEND AND THE TOWN WOULD BE FINE SPLITTING THE TRAINING COST WITH FORT ANN. MARK SAID THAT A DEC ADMINISTRATOR FROM NY STATE DEC WILL BE CALLING HIM TO DISCUSS THE TOWN’S REQUIRED COMMUNITY FLOODPLAIN MANAGEMENT PROGRAM. COUNCILMAN DILLON ASKED THE STATUS OF THE PHILIP GIBSON PROPERTY. MARK SAID THAT IT SEEMS THAT THE ITEMS ON HIS ROUTE 196 PROPERTY ARE BEING MOVED AROUND. MARK SAID THAT IN CONVERSATION WITH STEVE SMITH, COUNTY CODE ENFORCEMENT, STEVE IS NOT SURE WHAT TO DO WITH THE ISSUE SINCE THE VIOLATION WAS PREVIOUSLY LOGGED AS SATISFIED BY JOHN WARD, COUNTY CODE ENFORCEMENT. SO IT WOULD HAVE TO BE A NEW VIOLATION AND COULD NOT BE A DOUBLE JEOPARDY ISSUE. MARK SAID THAT HE DID NOT BELIEVE PHIL GIBSON HAD AN OLD JUNK YARD PERMIT BACK WHEN THE TOWN ISSUED THEM. SUPERVISOR HAFF SAID THAT PHIL IS NOT ALLOWED TO RELOCATE HIS FARM DUMP STUFF TO A NEW LOCATION THAT IS NOT AN ACTIVE FARM. COUNCILMAN DILLON SHOWED CONCERN THAT THIS IS A NEW EYESORE WHEN COMING INTO THE TOWN. MARK WILL DISCUSS THE ISSUE WITH STEVE SMITH AGAIN. COUNCILMAN DILLON ASKED IF SOMEONE WAS LIVING IN THE CRAZY BOB GARAGE LOCATION ON STATE ROUTE 196. MARK THOUGHT THAT HE HAD THIS CONVERSATION WITH THE COUNTY IN THE PAST AND HE WILL LOOK INTO IT AGAIN.
RESOLUTION NO. 16080
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
HISTORIAN REPORT
MIKE ARMSTRONG SAID HE HAS A COUPLE OF CORRESPONDENCE HE IS WORKING ON. HE IS LOOKING INTO THE HANNA AND BARDIN FAMILIES.
RESOLUTION NO. 16081
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.
DCO REPORT
SUPERVISOR HAFF SUMMARIZED THE DOG CONTROL REPORT
RESOLUTION NO. 16082
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSENT (DEYOE). VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE AND COUNCILMAN DILLON.
RESOLVED THAT THE DCO REPORT BE ACCEPTED.
APRIL 12, 2016 REGULAR MEETING PG. 8 OF 8
COURT REPORT
SUPERVISOR HAFF SUMMARIZED THE COURT REPORT.
RESOLUTION NO. 16067
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE COURT REPORT BE ACCEPTED.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER THE MEETING WAS ADJOURNED AT 8:30 P.M.
RESPECTFULLY SUBMITTED, ________________________DENISE PETTEYS, RMC TOWN CLERK
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SUPERVISOR HAFF COUNCILWOMAN BEECHER
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COUNCILWOMAN FOOTE COUNCILMAN DILLON