A REGULAR TOWN BOARD MEETING WAS HELD ON TUESDAY, DECEMBER 13, 2011 AT THE TOWN HALL COMMENCING AT 7:00 P.M.
PRESENT
DANA HAFF, SUPERVISOR
BARBARA BEECHER, COUNCILWOMAN
KEVIN MCCARTHY, APPOINTED COUNCILMAN
KEVIN EASTMAN, COUNCILMAN
ROBERT MILLER, COUNCILMAN
ALSO PRESENT
DENISE PETTEYS, RMC TOWN CLERK
GREG BROWN, HIGHWAY SUPERINTENDENT
MARK MILLER, ENFORCEMENT OFFICER
GEORGE STOKEM, PLANNING BOARD
JOHN HOLMES, PLANNING BOARD
AUDIT
SUPERVISOR HAFF CALLED THE MEETING TO ORDER AT 7:00 P.M.
PLEDGE
A MOMENT OF SILENCE WAS OBSERVED FOR TOM FESSENDEN AND BOB LYMAN BOTH WHOM PASSED AWAY RECENTLY.
PAYMENT OF BILLS
RESOLUTION NO. 11227
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #12 OF 2011 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER #582-608 $ 32,067.20
YOUTH VOUCHER #609-614 $ 1,309.42
GENERAL VOUCHER #615-639 $ 8,522.67
SUPERVISOR REPORT
SUPERVISOR HAFF DISCUSSED THAT HE HAD REQUESTED JOEL CARPENTER, SUPERVISOR CLERK TO SET UP SEPARATE ACCOUNTS FOR SPECIFICALLY ALLOCATED MONEY IN ORDER TO KEEP TRACK OF THE FUND BALANCE. HE WILL ALSO BE CREATING ANOTHER “HIGHWAY GARAGE-CAPITAL IMPROVEMENT” ACCOUNT FOR ANY FUTURE IMPROVEMENTS TO THE BUILDING AND ONE FOR UNEMPLOYMENT INSURANCE FUNDS. SUPERVISOR HAFF SAID THAT THE COUNTY IS INCREASING THE COST FOR DUMP STICKERS BY $.25. SO HE WOULD LIKE TO STOCKPILE $8000 WORTH OF STICKERS AND THEN SELL THEM IN JANUARY AT A SMALL PROFIT.
RESOLUTION NO. 11228
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN MCCARTHY, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE SUPERVISOR REPORT BE ACCEPTED.
RESOLUTION NO. 11229
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN EASTMAN, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE SUPERVISOR REPORT BE ACCEPTED WITH THE FOLLOWING AMENDMENTS:
DECEMBER 13, 2011 REGULAR MEETING PG. 2 OF 5
A1990.4 CONTINGENT ACCOUNT -$ 8,000.00
A8161.4 REFUSE & GARBAGE – CONT ACCT +$ 8,000.00
TOWN CLERK REPORT
RESOLUTION NO. 11230
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE TOWN CLERK REPORT BE ACCEPTED.
MINUTE REVIEW
RESOLUTION NO. 11231
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN MCCARTHY, THE FOLLOWING RESOLUTION WAS ADOPTED 4 AYES, 0 NAYS, 1 ABSTAIN (EASTMAN). VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE REGULAR TOWN BOARD MINUTES OF NOVEMBER 8, 2011 BE ACCEPTED.
RESOLUTION NO. 11232
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN EASTMAN, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE PLANNING BOARD MINUTES OF SEPTEMBER 27, 2011 BE ACCEPTED.
HARTFORD VOLUNTEER FIRE COMPANY REPORT
KEVIN MCCARTHY DISCUSSED THE FIRE COMPANY REPORT DETAILS. HE SAID THAT IT HAS BEEN A VERY BUSY MONTH SO FAR FOR FIRST RESPONDER CALLS.
RESOLUTION NO. 11233
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE HARTFORD VOLUNTEER FIRE COMPANY REPORT BE ACCEPTED.
HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT THE COST FOR INSURANCE ON THE NEW LOADER IS APPROXIMATELY THE SAME. HE SAID THAT HE CONTACTED NATIONAL GRID REGARDING THE LIGHTING SURVEY AND THEY WILL BE REPLACING ALL OF THE LIGHTS IN THE BUILDING FOR A COST TO THE TOWN OF $2100. HE BELIEVES IT SHOULD BE ABOUT A 5 YEAR PAYBACK IN ENERGY CONSUMPTION.
RESOLUTION NO. 11234
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN MCCARTHY, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE HIGHWAY SUPERINTENDENT REPORT BE ACCEPTED.
ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE IS INVESTIGATING THE STATUS OF THE VALEN TANNER PROPERTY ON ROUTE 30. HE SAID HE SPOKE WITH SOMEONE WHO MAY BE INTERESTED IN PURCHASING PROPERTY ON ROJCEWICZ LANE FOR A MOBILE HOME. MARK SAID THAT PENNY FOX SOLD HER PROPERTY TO JANET AND PAUL CASE – SHE ADVISED THEM THAT THERE WERE NO RESTRICTIONS FOR THE TOWN. THEY OBTAINED A BUILDING PERMIT AND IT WAS INADVERTENTLY SIGNED BY THE TOWN CLERK OF HEBRON – MARK WAS NOT AWARE OF IT AND
DECEMBER 13, 2011 REGULAR MEETING PG. 3 OF 5
NEVER SIGNED ANYTHING. IT HAS SINCE BEEN STRAIGHTENED OUT AND THEY ARE TRYING TO INSTALL A PAD TO PROCEED WITH THE DOUBLEWIDE. MARK SAID THAT HE GAVE JEFF MEYERS, ATTORNEY FOR THE TOWN, ALL REQUESTED INFORMATION TO FILE THE PAPERWORK AGAINST JARED EVANS REGARDING THE NUMBER OF JUNK CARS ON THE PROPERTY. SUPERVISOR HAFF SAID THAT HE RECEIVED NOTICE FROM THE COUNTY INDICATING THAT THE BUILDING PERMIT FOR THE WORK BEING DONE AT THE MUSEUM IS ABOUT TO EXPIRE. MARK WILL CONTACT PETER SWANO TO VERIFY THE STATUS OF THE WORK.
RESOLUTION NO. 11235
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN EASTMAN, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.
AG PROTECTION PLAN COMMITTEE REPORT
PHIL GIBSON SAID THAT THE DOCUMENT IS ALMOST FINISHED, THE COMMITTEE MAY HAVE ANOTHER PUBLIC MEETING IN MARCH. SUPERVISOR HAFF SAID THAT THE PLAN NEEDS TO BE COMPLETED BY MARCH 2012 BASED ON THE GRANT MONEY AWARD REQUIREMENTS.
RESOLUTION NO. 11236
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILMAN EASTMAN, COUNCILMAN MILLER AND COUNCILMAN MCCARTHY.
RESOLVED THAT THE AG PROTECTION PLAN COMMITTEE REPORT BE ACCEPTED.
DCO REPORT
SUPERVISOR HAFF DISCUSSED SOME ISSUES THAT ARE OCCURRING ON SKYVIEW MEADOWS LANE.
COURT REPORT
SUPERVISOR HAFF DISCUSSED THE COURT REPORT INFORMATION.
UNSAFE BUILDING
SUPERVISOR HAFF DISCUSSED THE STATUS OF THE JARED EVANS PROPERTY LOCATED ON STATE ROUTE 196. SINCE THE LAST TOWN BOARD MEETING, ATTORNEY FOR THE TOWN, JEFF MEYER OBTAINED WASHINGTON COUNTY LOCAL LAW 3 OF 2007. THIS IS WHY THE COUNTY CAN GO ON THE PROPERTY AND INSPECT FOR BUILDING OR FIRE CODE VIOLATIONS. HE SAID THAT IT IS SILLY THAT THE TOWN HAS TO HAVE OUR ATTORNEY TELL THE COUNTY WHAT THE COUNTIES LAW SAYS. HE SAID THAT HE SENT THE COUNTY A LETTER BACK ON OCTOBER 7 WHICH WAS AN OFFICIAL COMPLAINT OF THE BUILDING ASKING THE COUNTY TO REVISIT THE CERTIFICATE OF OCCUPANCY. HE SUSPECTS THE BUILDING IS UNSAFE OR IN VIOLATION OF NYS FIRE AND BUILDING CODES. JEFF MEYER SENT A LETTER TO THE COUNTY TODAY EXPLAINING THE COUNTY LAW TO THEM. SUPERVISOR HAFF SAID THAT BRIAN JONES INVESTIGATED WHEN THE FIRE OCCURRED AND IT WAS BACK ON NOVEMBER 16, 1990. THE FIRE REPORT WAS SENT TO THE DISTRICT ATTORNEYS OFFICE TO INVESTIGATE. HE SAID HE ASKED FOR A COPY OF THE REPORT AND BRIAN JONES IS GOING TO CHECK TO MAKE SURE THAT DISCLOSURE OF THE REPORT IS NOT A VIOLATION OF ANY HIPA REGULATIONS. THERE WAS DISCUSSION REGARDING THE PROCEDURE OF NOTIFICATION OF A FIRE TO THE COUNTY CODE ENFORCEMENT AND CERTIFICATE OF OCCUPANCY PROCEDURE.
ASSESSOR FORM
SUPERVISOR HAFF DISCUSSED THE STATUS OF THE ASSESSOR’S REQUEST FOR A PRE-CONSTRUCTION, PRE-PERMIT DATA WORKSHEET THAT WAS SENT TO THE ATTORNEY FOR THE TOWN FOR OPINION. JEFF MEYER SAID THAT HE LIVES IN THE TOWN OF WILTON, IN MAY
DECEMBER 13, 2011 REGULAR MEETING PG. 4 OF 5
WILTON SENDS A FORM SIMILAR TO THE ONE SANDY IS REQUESTING. A COPY OF THIS FORM WAS DISTRIBUTED TO THE TOWN BOARD MEMBERS.SUPERVISOR HAFF SAID THAT IF THE TOWN CHOSE TO WRITE A LOCAL LAW THEN THERE WOULD NEED TO BE ENFORCEMENT CONSEQUENCES ETC. JEFF SAID THAT ANOTHER OPTION WOULD BE A “POLICY OF THE TOWN”, NOT A LOCAL LAW. THE POLICY COULD BE DONE AND PEOPLE COULD VOLUNTARILY FILL IT OUT AND RETURN IT. SUPERVISOR HAFF SAID HE DID NOT REALLY SEE THE POINT IN THE MAILING BECAUSE SHE WOULD STILL NEED TO DRIVE AROUND AND DO DATA COLLECTION – HE THOUGHT MAYBE A MAILING WOULD RAISE AWARENESS OF BUILDING PERMIT AND ASSESSMENT COLLECTION REQUIREMENTS.
TOWN PROCLAMATIONS
SUPERVISOR HAFF SAID THAT THE COUNTY WILL BE RECOGNIZING THE ACHIEVEMENTS OF THE HCS VOLLEYBALL TEAM THIS YEAR. HE ALSO CREATED A PROCLAMATION FOR THE TOWN BOARD TO SIGN AND RECOGNIZE. SUPERVISOR HAFF PRESENTED A PROCLAMATION IN RECOGNITION OF SERVICE FOR BOTH KEVIN MCCARTHY AND ROBERT MILLER AS TOWN BOARD MEMBERS.
TIME WARNER FRANCHISE AGREEMENT
SUPERVISOR HAFF SAID THAT HE HAS MET WITH JOHN MUHA REGARDING THE FRANCHISE AGREEMENT THAT IS EXPIRING SOON. HE SAID THAT HE IS IN THE PROCESS OF NEGOTIATING THE POTENTIAL CONNECTIONS PER MILE, CONNECTION FOOTAGE, FRANCHISE FEE PERCENTAGE, ADVERTISING SALES. THE AGREEMENT WILL BE SUBJECT TO PUBLIC HEARING WHEN IT IS READY.
VACANCIES
SUPERVISOR HAFF SAID THAT ALL ANNUAL APPOINTMENT AND COMMITTEE VACANCIES HAVE BEEN POSTED AND WILL BE FILLED AT THE ORGANIZATIONAL MEETING TO BE HELD ON JANUARY 10, 2012.
COUNTY HOST AGREEMENT
SUPERVISOR HAFF SAID THAT ROBERT WINN, APPOINTED ELDRIDGE LANE ATTORNEY, SENT A LETTER TO THE COUNTY REQUESTING THAT THEY ENTER INTO MEDIATION TO AVOID THE TOWN PROCEEDING INTO LITIGATION. HE SAID THAT THE LETTER REQUESTED A RESPONSE FROM THE WASHINGTON COUNTY ATTORNEYS OFFICE BY DECEMBER 20, 2011.
LETTER FROM BRENNAN & WHITE
SUPERVISOR HAFF SAID THAT THE TOWN RECEIVED A LETTER FROM BRENNAN & WHITE REPRESENTING TIM SHIELDS WHO FEELS THAT HE WAS UNJUSTLY REMOVED FROM HIS EMPLOYMENT. SUPERVISOR HAFF DISCUSSED THE LETTER SENT IN RESPONSE TO BRENNAN & WHITE THAT WAS WRITTEN BY WILLIAM SCOTT, ATTORNEY FOR THE TOWN. THERE IS ALSO A RETURN RESPONSE FROM BRENNAN & WHITE STATING THAT THEY MAY HAVE TO SIMPLY AGREE TO DISAGREE.
ORESCHNICK GLAMPING
SUPERVISOR HAFF SAID THAT BOB AND HILLARY ORESCHNICK PURCHASED THE HARWOOD GRIST MILL PROPERTY AND THEY ARE PROPOSING TO START A GLAMPING (GLAMOROUS CAMPING) EXPERIENCE. THEY PROPOSE LARGE TENTS OR YURTS AND HE ADVISED THAT THEY WOULD NEED TO APPEAR BEFORE THE PLANNING BOARD AND REFERRED THEM TO WASHINGTON COUNTY TOURISM TO POSSIBLY HELP THEM OUT.
COUNTY UPDATE
SUPERVISOR HAFF SAID THAT THE 2012 COUNTY BUDGET WAS PASSED WITH A 1.176% INCREASE. SUPERVISOR HAFF DISCUSSED A HANDOUT FOR THE 17 TOWN TAX LEVIES.
DECEMBER 13, 2011 REGULAR MEETING PG. 5 OF 5
PUBLIC DISCUSSION
JOHN HOLMES ASKED WHY HARTFORD WASN’T INCLUDED IN THE HIGH SPEED INTERNET GRANT. SUPERVISOR HAFF SAID THAT IT IS WAS ONLY FOR THE SOUTHERN END OF THE COUNTY. THERE WAS FURTHER DISCUSSION REGARDING AVAILABLE INTERNET SERVICES.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN EASTMAN THE MEETING WAS ADJOURNED AT 8:15 P.M.
RESPECTFULLY SUBMITTED,_______________________DENISE PETTEYS, RMC TOWN CLERK
___________________________ ___________________________
SUPERVISOR HAFF COUNCILWOMAN BEECHER
___________________________ ____________________________
COUNCILMAN EASTMAN COUNCILMAN MILLER
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COUNCILMAN MCCARTHY
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